SUMMARYCalculate and post all financial general ledger entries, and maintain reconciliations and analyses. Review all A/P entries. Maintain the cash sheet, commission spreadsheet, and collection responsibilities. Maintain the customer postage deposit reconciliation. Position may offer up to 50% hybrid work arrangement after successful completion of training/transition and demonstration of capability to work alone.
ESSENTIAL DUTIES AND RESPONSIBILITIES- File the Dept of Commerce reports and other government surveys
- Maintain daily cash records, make bank transfer(s), enter cash and disbursements in Great Plaines
- Record CAPS (permit) postage usage in Slingshot
- Review A/P batches for accuracy of vendors, dates, accounts, and amounts
- Perform collections, update and monitor collection report, send reminders via email or calls
- Update postage reconciliation
- Create, enter, and post various monthly journal entries (payroll, accruals, prepaids, commissions, fixed assets)
- Analyze downloaded Amex charges, prepare file for entry into A/P, and reconcile
- Review all balance sheet accounts for accuracy, update account analyses, and maintain backup records
- Maintain fixed asset records, add and retire assets in Great Plaines, prepare roll forward schedule
- Manage postage escrow accounts for select customers
- Accumulate all use tax paid and submit to Sr Billing/AR Specialist for monthly use/sales tax submission
- Accumulate Michigan sales tax charged to customers and file monthly return
- Maintain the final monthly reports for Income Statement, Balance Sheet, and Sales Report
- Run and send out individual sales reports to sales reps
- Reconcile Endicia postage with Amex and overall postage reconciliation
- Receive and save all materials inventory reports and update Inventory Summary spreadsheet
- Assist A/P and A/R Specialists with technical questions
- Update sales projection file for updated projections and actual sales on a monthly basis
- Work with Sales Manager to create new projection files for each salesperson for the new year
- Prepare yearly 1099s for appropriate vendors
- Run biweekly commission report and maintain commission spreadsheet for select sales reps
- Maintain records for Chase Holiday Card program, track orders, work with CSR on final billing
- Prepare for auditor's yearly review (provide PBC's) and answer questions as needed
- Prepare quarterly sales report for Chase sales for one of the owners
- Run end-of-year reports in Great Plaines to roll numbers to the new year
- All other duties as assigned
QUALIFICATIONS- Minimum of 5 years of strong accounting experience and skill required
- Must be detail-oriented, take initiative, and be able to multitask
- Maintain a high level of accuracy in preparing and entering financial information
- Ability to act and operate independently with minimal daily direction to accomplish objectives
- Meet communicated schedules and deadlines
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
- Ability to compute rate, ratio, and percent
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
- Advanced computer knowledge within area of assigned responsibility preferred and proficient in MS Office, particularly in Excel; Slingshot and MS Great Plaines financial software is a plus
- Basic reading and writing skills required
- Ability to read, comprehend, and interpret job requirements and work instructions
- Outstanding organizational skills and detail-oriented
- Physical dexterity: - Ability to sit and use keyboard and mouse for extended periods (8 hours)
- Work overtime as required
- Maintain confidentiality
EDUCATION REQUIREMENTS- Bachelor's degree in Accounting or combination of equivalent education and experience
