Buckeye Partners, LP

Senior Specialist, Information Management Submissions

Buckeye Partners, LP • $100K — $120K *
Houston, TX 77084In-Person
Real Estate & Construction
8 - 10 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Associate's Degree required; Bachelor's in engineering preferred
  • 10+ years related experience
  • Strong analytical and problem-solving skills
  • Experience in document control processes
  • Familiarity with reviewing engineering drawings
  • Proficient in Microsoft Office
  • Excellent communication and stakeholder engagement skills

Responsibilities

  • Coordinate third-party firms for drawing management
  • Ensure compliance with company drawing standards
  • Serve as primary contact for third-party resources
  • Develop tracking systems for third-party progress
  • Manage company-wide document control database
  • Train staff and contractors on drawing management standards
  • Communicate with engineering firms for concurrent engineering

Benefits

  • Opportunity to work with third-party firms and engineering providers
  • Engagement in technical document enhancements
  • Chance to impact project folder management
  • Potential travel opportunities
  • Collaboration in a multi-discipline project environment
Full Job Description
Role Summary:

The Senior Specialist, Information Management (Submissions) is responsible for managing third party drawing management resources, document management database administration, project folder management and concurrent engineering coordination.

Responsibilities & Essential Functions include:
  • Third Party Drawing Management Services - Coordinate with third-party firms to manage drawing management efforts
  • Ensure third-party is adhering to company drawing standards and are completing tasks in a timely manner
  • Be primary source of contact for third-party drawing management resources communicating routinely to track progress, answer questions, and resolve issues.
  • Develop and maintain a system to track progress of third-party efforts.
  • Perform spot checks to verify drawing management accuracy and ensure comments have been properly addressed.

Document Management Database
  • Tenant Administrator - Manage the structure, maintenance and governance of the company-wide document control program and database. Includes vendor management and user management.
  • Hierarchy Standardization - Ensure hierarchy of database is maintained and adhered to.
    • Training - Train employees and external contractors on drawing management process by company standard
  • Initiatives - Serve as technical lead for enhancements within technical document database
  • Support - Provide technical support to users, oversee ticket requests related to user management, technical issues, etc.

Project Folder Management
  • Coordinate with Engineering Service Providers to establish Meridian project folders and provide access to project-specific drawings.
  • Confirm all required drawings have been submitted by Engineering Service Providers to close out Meridian project folder.

Concurrent Engineering Coordination
  • Communicate with engineering firms when concurrent engineering is underway at facilities.
  • Ensure concurrent engineering changes, maintenance redlines, MOC updates, and other drawing revisions are incorporated into the final project drawing package.
  • Resolve drawing conflicts between multiple projects to ensure a single, accurate drawing of record is maintained.

Other Responsibilities
  • As assigned, gather drawings for employees or engineering firms
  • As assigned, perform drawing package submission into document management system
  • As assigned, review engineering drawings against standard and provide feedback
  • And other duties as assigned.

Position Requirements:
  • Associate's Degree required.
  • 10+ years related experience is required.
  • Strong analytical and problem-solving skills.
  • Strong background in document control process.
  • Familiarity with reviewing engineering drawings.
  • Experience with Microsoft Office products is required.
  • Excellent communication and stakeholder engagement skills.
  • Travel Requirements: 10% travel possible.

Preferred Position Skills:
  • Bachelor's degree in engineering.
  • Proficiency using Meridian as a document management system.
  • Pipeline & terminal industry knowledge and experience.

Certificates & Licenses:
  • None required.

Essential Functions:
  • This position requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and or/quantitative productivity standards.
  • This role requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
  • This position requires compliance with all personnel policies.

Physical & Safety Requirements:
  • This role continuously operates a computer and other office productivity equipment (i.e. a calculator, copy machine and computer printer).
  • The employee is frequently required to effectively communicate with others.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

About Buckeye Partners, LP

Buckeye Partners, L.P. is a publicly traded master limited partnership that owns and operates a diversified network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, and marketing of liquid petroleum products. The company was founded in 1886 and has grown through a combination of organic growth and strategic acquisitions. Today, Buckeye Partners is one of the largest independent liquid petroleum products pipeline operators in the United States, with operations in the East Coast, Midwest, Gulf Coast, and West Coast regions. The company is listed on the New York Stock Exchange under the ticker symbol BPL.
Learn more about Buckeye Partners, LP
Industry
Energy & Utilities
Founded
1886
NASDAQ
BPL
* Ladders Estimates

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