Vacancy Type:

Full-time Temporary

Salary/Hourly Range:

$107,358 - $118,094

Work Details (Days/Hours):

Monday - Friday 36.25 hours per week

Hybrid Eligible

Yes

Affiliation:

Non-Union: Management/Exempt

Contract Length:

12 months

Division and Department

Finance - Procurement

Location:

35 Carl Hall Road, Toronto

Number of Vacancies:

1

Existing/New Job:

New

Grade:

07

Vacancy Status

Existing

Candidate List or Eligibility List:

Candidate List

What we offer

In addition to a competitive salary and a rewarding career where you can truly make a difference, we offer a comprehensive package that meets the various needs of our diverse employees, including:

• Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
• Minimum three (3) weeks of paid annual vacation days, increasing with years of service;
• Four (4) paid personal days;
• Defined benefit pension plan with OMERS, includes 100-per-cent employer matching;
• Health and dental benefits, including a health spending account available upon your start date;
• Employee and family assistance program;
• Maternity and parental leave top up (93% of base salary);
• Training and development programs including tuition reimbursement of $1500 per calendar year.
• Fitness membership discount;

This job offers the opportunity to work from home as part of a hybrid work arrangement. This arrangement will allow you to work some days at a TCHC work location and the rest of the time from home. The amount of time required to work at a TCHC work location is flexible, while considering operational and service delivery requirements.

Make a difference

Reporting to the Category Manager, the Senior Sourcing Specialist will lead or facilitate several types of procurement projects including the management of complex RFx initiatives, sourcing programs (category management), and related approval processes. The Senior Sourcing Specialist will have the opportunity to improve upon current processes with a goal of centralizing and consolidating company-wide supplier selection to enhance Toronto Community Housing's productivity. The Senior Sourcing Specialist will also further ensure adherence to Toronto Community Housing's Procurement policies and procedures, and work collaboratively with Vendor Management, Operations, Legal, Accounts Payable, and other business units across the organization.

What you'll do
Management of Procurement Policies and Procedures:

• Ensure enterprise compliance with policies and procedures, authorities, directives and applicable legislation and purchasing by-laws. Ensures Toronto Community Housing and its subsidiaries meet all "public procurement accountability tests"
• Serve as a subject matter expert on procurement policy and procedures and advise internal clients accordingly

Procurement Planning:

• Work with executive and senior management to integrate planning and procurement, purchasing practices and supply chain management to drive operational and cost efficiencies (both short-term and long-term) and ensure practices are aligned with business objectives.
• Update the vendor pre-qualification process including updating the pre-qualification packages and evaluation criteria by category in consultation with each business unit.
• Manage the procurement pipeline for assigned category sourcing initiatives

Management of Sourcing Process:

• Under the leadership and in close collaboration with your Manager, the Sourcing Specialist will form and lead cross functional working teams to develop and execute sourcing strategies for assigned categories.
• Provide expertise in the preparation of RFx documents, SLAs and contracts for specific Sourcing events as assigned.
• Facilitate and support the contract award process which will include the drafting of RFx materials, management and issuance of bid process documents, the vendor selection process and support of ongoing vendor management.
• Establish and manage assigned roster of approved contractors/suppliers/consultants, managing the full acquisition, negotiation and implementation process for Toronto Community Housing.
• Oversee the implementation of our strategic sourcing agreements and identifying areas of savings and process improvements through contract consolidation, outsourcing, and other opportunities.
• Using contract templates or vendor paper, conclude vendor negotiations for approved vendor awards.
• Ensure the integrity, reliability, timeliness and accuracy of financial data, reports and analyses pertaining to RFx, approvals and procurement systems.
• Develop and train staff to ensure that they meet required performance standards

Vendor Management:

• Manage and consolidate vendor scorecard development and performance reviews with key stakeholders through the use of electronic tools
• Work with Business Units to ensure vendor performance scorecards are implemented for all programs and are kept are up to date.
• Ensure that vendors are providing reports on applicable programs.
• Support tactical vendor performance management activities including disqualification processes for vendors within assigned categories.

What you'll need

• 5-7 years' experience in strategic sourcing/procurement, preferably in the facilities maintenance, construction industry (commercial or residential), or equivalent combination of education and experience with demonstrated success delivering end to end Procurement services
• Broader Public Sector or Property Management experience is a strong asset
• Ability to work and navigate effectively in a complex organization projecting ethical leadership
• Advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Several years' experience with automated P2P systems
• College Diploma Business, Finance, Procurement Certification i.e. OPBA, SCMP, or equivalent as related to Real Estate, Construction or Facilities Management.
• CMA/CPA/B.Comm or Engineering designation would be an asset

What's next

Once you apply, we'll review your resume and contact you if we believe your skills and experience will make you successful in the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks.

Please note: This temporary position may be extended or become permanent in order to meet business needs. If this occurs, the position may not be reposted.

INDS