We are seeking candidates for a Senior Administrative Specialist position, specifically to serve as a Records Management Custodian for the Information Resource Center (IRC) of the U.S. Trade and Development Agency. The Specialist will perform a variety of critical administrative tasks but will primarily be responsible for maintaining USTDA's Central Agency Files (CAF). Other related duties include:
Inventory and organize documents in an electronic database for storage on the agency's shared directory or intranet for easy reference. Other duties include:
Provide assistance to agency staff on the identification of CAF documents for incorporation into the database.
Serve as primary Point of Contact (POC) for records management, to include receiving official Agency documents (administrative or programmatic) from the USTDA staff for file management tasks.
Interact with the National Archives and Records Administration (NARA) to ensure that the agency's disposition, transfer, and archiving of electronic records are compliant with NARA policies and requirements
Requirements
At least 10 total years of related work experience
At least 5 years of records management experience, including Freedom of Information Act information management
College degree required in business or information management and/or related certifications
Experience in creating and implementing records management policies, procedures, and retention schedules
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Strong computer skills (database, word processing, and data entry skills)
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move large number of files and/or file boxes
Experience with Records Management; Records Management training, or certificate, preferred
Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures
Ability to provide on-site technical support, troubleshooting issues with AV equipment during events
Ability to manage multiple tasks, prioritize work, and meet deadlines
Ability to identify and resolve complex problems
