Job SummaryThe Senior Proposal Specialist plays a key role indeveloping compelling, high-quality proposals that position the firm forsuccess in competitive pursuits. Working closely with the Proposals andBusiness Development team, this role leads the coordination, writing, andproduction of submissions that align with strategic goals and reflect thefirm's brand.
Key Responsibilities- Lead the development, writing, editing, and design of competitive proposals in response to RFPs, ensuring clarity, compliance, consistency, and alignment with brand and messaging.
- Collaborate with the BD team to shape proposal strategy, including identifying strong project examples, crafting vision statements, and supporting positioning efforts.
- Manage proposal timelines, responsibilities, and inputs from internal teams and external consultants to ensure timely, high-quality submissions.
- Customize project profiles, team CVs, and other content to fit the unique requirements of each pursuit.
- Compile and format submission documents and oversee their delivery.
- Research and evaluate bid opportunities on assigned platforms, supporting go/no-go discussions with strategic insight.
- Maintain and update accurate collateral databases, including project narratives, team CVs, and boilerplate content.
- Conduct peer reviews of proposals to uphold quality standards and share best practices across the team.
- Support broader marketing and business development initiatives as required.
- Actively contribute to a safe and respectful workplace, adhering to all health and safety policies and procedures.
- Participate in firm-wide marketing initiatives and brainstorming sessions
- Able to work in a collaborative, in-office environment (100% in-office presence required to support direct team engagement and effective cross-functional coordination)
Qualifications- Post-secondary degree in marketing, communications, architecture, or related field
- 5-8+ years of relevant experience, preferably in architecture, engineering, or design industries
- Strong leadership and project management skills
- Excellent writing, editing, and organizational skills
- Advanced proficiency in Microsoft Office and Adobe Creative Suite (InDesign required)
- Ability to manage multiple deadlines with attention to detail.
Why Join Us?AtZeidler, you'll be part of a nationally respected architectural practice withdeep Canadian roots and a legacy of award-winning work across sectors-fromcivic landmarks and community spaces to advanced research and workplaceenvironments.
Wefoster a collaborative, inclusive studio culture that values creativity,accountability, and design integrity. With studios in Toronto, Calgary, andVancouver, we offer the opportunity to work on projects across the country andbeyond, supported by teams who are passionate about architecture's potential tomake a positive impact.
Here'swhat you can expect as part of our team:
- A respectful, supportive, and engaging in-office environment
- Opportunities for mentorship, leadership, and professional growth at all levels
- A strong commitment to sustainability and continuous learning
- Competitive compensation with an annual profit share
- Comprehensive benefits, including extended health and dental, EFAP, wellness spending, and professional membership reimbursement
- PATO Days (additional time off around long weekends and holiday closures)
- Wellness initiatives, training programs, and social events that strengthen our studio culture
Ifyou're a motivated and inspired individual who thrives in a fast-paced,design-driven environment and is excited to grow within a collaborative team,we'd love to hear from you.
Please visit our careers page to see more job opportunities.
