About the Role

The Senior Proposal & Pursuits Specialist will demonstrate excellent interpersonal skills, the ability to manage multiple tasks at once, exemplary attention to detail, strong business acumen, and adept problem-solving skills. Must have the ability to coordinate with the client throughout the Request For Proposal (RFP) and Request for Information (RFI) processes to ensure that all the RFP/RFI requirements, milestones, and timelines are met. The Senior Proposal & Pursuits Specialist will foster favorable relationships with existing clients, both internal and external, prepare documents, meet with internal business leaders and subject matter experts, sales team, and other cross functional departments as necessary.

The Senior Proposal & Pursuits Specialist will focus on improving our RFP/RFI win rate by producing high-level proposals that adhere to and exceed the stated requirements. Core responsibilities include generating incremental opportunities through an enhanced RFP/RFI, Due Diligence Questionnaires (DDQs), Security Questionnaires, Vendor Requests, etc. primarily for the Provider and Canadian Market to improve the win rate, coordinating with members of the sales team to ensure that proposals are presented effectively in a timely manner, and supporting business and proposal development process improvements. Maintain up to date external proposal Responsive system, coordinate content review with internal subject matter experts. Supports specific programmatic efforts and works cross-functionally with other departments by providing assistance to the comprehensive private, federal, and state government opportunity identification, assisting with proposal coordination, writing, and providing administrative and business development support, interfacing with Staritas stakeholders (e.g., IT, finance, others) and non-Staritas stakeholders (e.g., prospective funders and partners, clients, members); and other duties as needed or required.

Essential Functions

• Research and identify potential clients or customers for the company's products or services as part of the pursuit process.
• Draft, develop, and finalize RFP, RFI, Vendor Registrations, DDQ, and Security Clearance Request responses to solicitations from clients.
• Timely respond to Security Questionnaires used by existing and new potential clients to assess their third-party vendors by using existing library of resources, working with the Security Officer/IT department to update content periodically.
• Work with different departments within the company to identify the appropriate subject matter experts and coordinate their contributions to the RFP/RFI response.
• Conduct a thorough review and analysis of client RFPs/RFIs and documentation to identify their requirements and scope of work.
• Serve as the point of contact for any questions or clarification requests related to the RFP/RFI from the client or customer.
• Ensure that the RFP/RFI submission is complete, detailed, accurate, and meets all formatting and submission requirements of the client.
• Ensure RFPs/RFIs are submitted on time and comply with all requirements and milestones.
• Develop and maintain a library of standard proposal responses in Responsive system for future reuse.
• Coordinate the delivery of completed proposals to appropriate parties.
• Participate in post-bid analysis and assessments to identify areas for improvement in the proposal process.

Additional Responsibilities

• Search and identify proposal opportunities for US/Canadian markets including public and private bids.
• Identify, review, qualify and quantify opportunities for Staritas's products and services utilizing designated search engines such as Responsive, GOVWIN, MERX, and other platforms as appropriate.
• Create one-pager notification document synthesizing opportunities, analyzing and qualifying capabilities according to internal organization strengths and weaknesses.
• Other duties, as assigned.

Accountability Metrics

• Meet deadlines as assigned.
• Maintain high-quality standards.
• Professional development: If recommended and supported by budget and management, participate in relevant webinars, conferences, and other virtual educational opportunities to grow knowledge base.

Qualifications

Experience

• 5+ years of experience directly related to proposal work required, preferably in the healthcare sector.
• Bachelor's degree in administration preferred.
• Knowledge and/or experience in the healthcare industry is preferred.
• Strong writing skills able to gather, evaluate, write content, and create narratives with a proven ability to create compelling and persuasive proposals for public and private sectors that adhere to RFX requirements.
• Ability to manage competing priorities and ensure that tasks are completed on time and to quality standards.
• Experience working collaboratively with interdisciplinary project teams and ability to foster teamwork to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Advanced analytical, critical thinking, and problem-solving skills.

Education

• Bachelor's degree required, preferably in administration.

Computer Skills

• Proficient with Microsoft Office 365 Suite of products (e.g., Word, Excel, and PowerPoint).
• Proficient with SharePoint, Adobe Acrobat, collaboration software, videoconferencing platforms, Responsive or similar RFP tracking software, and funding opportunity research databases, such as SAM.gov, Grants.gov, General Services Administration, Bloomberg, USAOpps, and Foundation Directory Online.

What We Offer

• Competitive salary and performance bonus program.
• Fully remote work environment.
• Comprehensive benefits package including 401k match.
• 19 days of PTO per year; 10 holidays per year.
• Opportunity to work in a mission-driven organization where your work directly shapes clarity, confidence, and better outcomes across healthcare.

Travel

Up to 10% travel, based on business needs. While our roles are 100% remote, we do get together a few times a year for up to one week. Employees are given ample notice and attendance is expected.

Work Environment

This position operates in a professional work environment and requires the use of standard office equipment such as a computer, keyboard, mouse, webcam, and phone.