Senior Project Manager, ArchitecturalCompetition Number: 27234
Primary Work Location: Waterloo Service Centre*
Posting Status: Internal & External Job Posting
Salary Range: $107,150 - $133,935 (Band DE)
Number of Positions: 1 (Current Vacancy)
Employment Group: Staff Association
Job Status: Regular Full Time
Posting Release Date: October 1, 2026
Hours of Work: 35 hours per week
Posting Closing Date: October 23, 2026
What you will do:Reporting to the Manager, Capital Program in the Facilities Design and Management Services Division (FDMS), your primary responsibilities will include, but are not limited to, the following:
- Act as the City's primary contact for assigned projects, including as a liaison between the City's project management team, external construction team(s), City programming team(s), tenants, City Council, and the public regarding design, planning and construction activities.
- Provide day-to-day oversight, ensuring efficient and effective completion, of medium and large-scale multi-discipline capital construction projects at City facilities with a focus on building restoration and building science work.
- Lead multi-disciplinary project teams (internal and external parties) on new construction projects, as assigned.
- Provide senior leadership and mentorship to junior/intermediate staff in the Division.
- Assist with other projects and initiatives, such as capital planning, asset management, and development of prequalified vendor lists.
- Participate in the planning, design, procurement, coordination, and safe execution of work in accordance with approved contract documents, schedules, and budgets.
- Assist with strategic/master planning for City facilities, including overseeing the completion of needs assessments, feasibility studies, and public consultation on assigned projects.
- Take a lead role in dispute resolution on assigned projects, including negotiating agreements with consultants, contractors, tenants, and other affected parties.
- Help to prepare budget estimates for capital projects and assist with value engineering exercises as needed.
- Review construction cost estimates from consultants to ensure accuracy and completeness.
- Ensure compliance with both internal and external policies, procedures, legislation and regulations as required (e.g. Ontario Building Code, Accessibility & Inclusiveness Guidelines, City's Green Building Policy, etc.).
- Work closely with design professionals (e.g. architects, engineers, and other consultants) to understand and articulate the functional needs of the City and to oversee the preparation of comprehensive construction documents to execute the necessary work at City buildings.
- Review and process proposed changes to the project scope, including changes to the contract value, such as: Proposed Changes, Change Orders, Change Directives, etc.
- Prepare, evaluate, award, and administer RFPQs, RFPs, RFTs, RFQs, and other procurement documents required to retain professional services for construction projects.
- Ensure construction deficiencies are recorded and rectified with consultants & contractors in a timely manner.
- Develop Best-Practice Guidelines and Lessons Learned, as part of continual improvement for the FDMS Division.
- Perform general administrative functions related to construction projects for the department, including the preparation of reports and memos as assigned by leadership.
- Other duties as assigned.
What you will bring: - A university degree in Architecture with a minimum of six (6) years' of job related experience with multi-discipline building design, construction, and restoration, including experience with: planning, design, project management, construction, and coordination/contract administration of facility projects. Consideration may be given to equivalent combinations of education and experience in building construction.
- Must be a Professional Architect (OAA) licensed to practice in the Province of Ontario and current registration in good standing with the Ontario Association of Architects.
- Strong knowledge of building systems for buildings, including knowledge of construction materials, means, and methods.
- Strong working knowledge and utilization of the Ontario Building Code, Occupational Health and Safety Act, CCDC Construction Contracts, Accessibility and Inclusiveness Guidelines, and other Industry Codes/Regulations.
- Excellent written and oral communication skills and an ability to establish and maintain professional working relationships with a variety of different collaborators.
- Proven history as an action-orientated/goal-orientated team member.
- Proven negotiation, analytical, and problem solving skills and the ability to work in partnership with a variety of interested and affected parties.
- Demonstrated experience in coordinating and managing multiple activities to successful conclusions within budget and schedule requirements.
- Valid MTO 'G' class driver's license in good standing with access to reliable transportation for business use purposes is required to perform this job.
- Proficiency with the following software is an asset: Microsoft Office (Word, Excel, and Outlook), AutoCAD/Revit, PDF Editor (Adobe or Bluebeam), VFA (or similar asset management software), and Maximo (i.e. work order management software)
- Experience administering different types of CCDC contracts would be an asset.
- Higher education, including post-graduate work or work in building design, project management, or construction would be an asset.
- Previous experience with Project Management in a municipal/institutional setting would be an asset.
- Knowledge of renewable energy systems, green buildings, and net-zero and/or carbon neutral buildings would be an asset.
- Strong commitment to delivering quality customer service.
- A passion for promoting and maintaining a healthy and safe workplace and the ability to work respectfully and effectively in a team environment.
- Demonstrated commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion.
What we will require:- A Criminal Record & Judicial Matters Check satisfactory to the City.
- Proof of your current and valid certificate(s), licenses and/or educational qualifications.
*Please note: Hybrid work eligibility will be in accordance with the City's Remote Working Procedure and Application Process.
Staff Association:Qualified and eligible City of Waterloo Staff Association applicants will be considered first for this posting.
