Position Details

Position Information

Recruitment/Posting Title
Senior Program Coordinator (Confidential)

Job Category
Staff & Executive - Administrative & Support

Department
EVP & Chief Admin Officer

Posting Summary

Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator (Confidential) for the Executive Vice President and Chief Administrative Officer. This position reports to the Executive Vice President and Chief Administrative Officer and supports the development, implementation, coordination, and ongoing administration of strategic initiatives related to the University's civil rights functions. Working closely with senior leadership, the Senior Program Coordinator assists with efforts to strengthen the University's civil rights infrastructure, improve coordination across relevant offices and stakeholders, and develop consistent, effective, and accessible processes for addressing civil rights-related matters across the institution.

The position requires independent judgment, strong organizational and analytical skills, and the ability to manage multiple priorities in a complex environment. Responsibilities include project and implementation planning, research and benchmarking, process development and documentation, stakeholder coordination, preparation of reports and briefing materials, and development of tools and resources to support effective program operations.

Among the key duties of the position are the following:

• Coordinates the development, implementation, and ongoing administration of the operational infrastructure within the University's civil rights function.
• Coordinates cross-functional initiatives involving University offices and stakeholders with responsibilities related to civil rights, Title VI, equal opportunity, nondiscrimination, accessibility, Title IX, and related areas.
• Compiles, organizes, and analyzes programmatic and operational information to support leadership decision-making, program development, and continuous improvement.
• Coordinates the development, documentation, and implementation of standardized processes, protocols, workflows, and referral pathways to promote consistency, clarity, and coordination across the University.
• Conducts reviews and documents the mapping of existing functions, responsibilities, processes, and stakeholder relationships to identify gaps, overlaps, dependencies, and opportunities for improved coordination.
• Develops and prepares reports, presentations, briefing materials, meeting materials, implementation documents, and other communications for senior leadership and University stakeholders.
• Coordinates meetings, committees, and stakeholder engagement activities, including developing agendas, maintaining meeting minutes, tracking follow-up responsibilities, and supporting timely completion of deliverables.
• Prepares and distributes documents, requested by the Office of University Labor Relations and the Office of General Counsel.
• Maintains dashboards and other tracking tools to monitor initiatives, milestones, and outcomes.
• Evaluates administrative processes and program operations and develops recommendations to improve efficiency, coordination, service delivery, and stakeholder experience.
• Performs other related duties and special projects as assigned.

FLSA
Exempt

Grade
05

Salary Details

Minimum Salary
71447.000

Mid Range Salary
90435.000

Maximum Salary
109422.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time

Working Hours

Standard Hours
37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description
Administrators Confidential

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in public administration, business administration, public policy, legal studies, social sciences, human resources, or a related field; or an equivalent combination of education and/or experience.
• A minimum of two years of relevant professional experience in program coordination, project coordination, administration, compliance, legal support, higher education, human resources, civil rights, or a related area.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Outstanding oral and written communication, interpersonal, time management, and project management skills.
• Ability to think strategically.
• A demonstrated ability to manage confidential and sensitive information.

Preferred Qualifications

• Experience working in higher education, government, a legal environment, compliance, human resources, or civil rights administration. Familiarity with civil rights, equal opportunity, nondiscrimination, Title IX, Title VI, accessibility, or related institutional compliance functions.
• Experience developing process maps, workflows, standard operating procedures, implementation plans, dashboards, or other operational tools.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number
26ST1568

Posting Open Date
07/28/2026

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Rutgers University - New Brunswick

City
New Brunswick

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.