The PositionExecute assigned projects across any business unit within cost, quality, & schedule requirements. Coach & support PM1s & PM2s in planning & executing projects to ensure project success (i.e. on budget, on time, within scope). Partner with Line of Business to guide projects. Ensure projects are executed & staffed according to plan. Support Line of Business in developing project roadmap & area master plan. Indirect reporting of PMO staff with 1:1s, roadblock resolution, risk reporting, & overall first level of project guidance.
RelationshipsReports to Manager.
Essential Functions- Project Management:
- Lead multi-disciplined project teams to complete projects on-time, on-budget, meeting all requirements (quality, cost, schedule)
- Develop & execute assigned project plans in accordance with the scope, schedule, quality, impact & cost objectives
- Lead multi-disciplined project team(s), to include negotiating required staffing with LOB & assisting with required training of personnel supporting the project
- Develop project staffing plans, considering both internal & external (contingent/consultant) workers, needed to support projects, to include assembling the project team & manage tasks & time closely for external staff to ensure budget alignment
- Provide project cash flow projections and high level schedule projections to support Budget Cycles (AB, RE, LE)
- Refine business case with project owner/sponsor
- Establish & communicate quantifiable project benefits
- Manage, coordinate & direct contract resources, & internal resources
- Refine & clarify project scope through early project analysis with subject matter experts & owners to further substantiate project purpose
- Provide clear goals so that the project secures effective use of time & resources & builds employee motivation
- Develop bid packages, bid evaluation & drive vendor selection. Also work with procurement to create project specific contracts:
- Accountable for financial project through purchase order creation, management, invoicing & cost forecasting
- Monitor & control project work with stringent follow-up on quality, schedule & budget so that the project delivers the desired end-product
- Monitor & report project progress, communications to management & other stakeholders, & presentation in steering groups
- Ensure the quality/content of steering group status & gate presentations
- Review, approve, & endorse project related procurement (i.e. purchase orders & bid events)
- Support building, managing & improving Project Portfolio Management systems ( PMO Tools):
- Ensure alignment with global programs & other site projects to actively share best practice, knowledge, & visions
- Ensure all facets of the program lifecycle align with expectations set forth by the STG &/or project owner
- Support project manager mentoring & onboarding
- Line of Business Program Management:
- Partner with Line of Business to develop project roadmaps (i.e. 1-3 year plan) & master plan (3+ year)
- Work with Line of Business to track area obsolescence to support site master plan
- Establish & maintain a project related downtime tracking tool
- Indirect Reporting of PMO Staff:
- Primary communication & escalation path with PMO staff via 1:1 (providing feedback), Steering Group meetings, etc.
- Assist other Project Managers to ensure the quality/content of steering group status & gate presentations
- Consult with PMO manager on PM assignments & performance
- Process confirm use of the PMO tools & standards
- Assist Project Managers with review, approval, & endorsement of project related procurement (i.e. purchase orders & bid events)
- Follow all safety and environmental requirements in the performance of duties
- Other accountabilities, as assigned
Physical RequirementsAbility to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time. (% can change on a case-by-case basis based on the role.)
Qualifications- Bachelor's degree in Engineering or other Technical Science field of study from an accredited university required; or
- May consider an Associate's degree in Engineering Technology or other Technical Science field of study from an accredited university with a minimum of ten (10) years of proven project management experience required; or
- May consider a High School Diploma or GED with a minimum of twelve (12) additional years' experience of proven project management required
- Minimum of eight (8) years of proven project management experience required
- Leading change management projects required
- Leading complex & major capital expenditure projects required
- Minimum of three (3) years of experience in pharmaceutical or biotechnology environment required
- Advanced project management competencies obtained through relevant project management training or experience preferred
- Excellent writing & oral communication skills; presentation & facilitation skills; & negotiation & conflict resolution skills required
- Ability to work in both technical & non-technical areas required
- Ability to use creativity to resolve problems that arise during project execution required
- Knowledge of Lean principles & how they apply in a manufacturing environment preferred
- Understanding of product documentation & standard operating procedures required
- Ability to create & manage work plans & detailed project schedules required
- Strong analytical/reasoning, organizational & multi-tasking skills required
- Demonstrated ability to communicate with key stakeholders in a cross-cultural environment & demonstrates superior written & oral communication skill required
- Develops & maintains strong internal & external relationship required
- Proficient in basic computer skills including experience with Microsoft Office required
- Ability to function independently, as well as execution of good judgement in decision making & strong leadership skills required
- Functions well in team environment is required
- Meets objectives demonstrating strong change management skills required
- Proven project management experience with direct management of multiple projects simultaneously required
- Proven expertise in planning/organizing, managing execution & revising the work plan for cross functional project teams
- Proven expertise in mentoring/development, planning/organizing, managing execution & revising the work plan for complex problems solved by cross functional teams required
- Ability to utilize critical thinking in problem solving required
- Ability to utilize strategic thinking skills in long range planning required
- Practice and demonstrate Novo Nordisk behaviors and value (Novo Nordisk Way) and is seen as role model in the department and across the organization required
