Are you a payroll and benefits expert who loves taking full ownership, solving complex global puzzle pieces, and rolling up your sleeves in a fast-paced environment? We are looking for a Senior Payroll & Benefits Specialist to join our lean, high-performing People & Culture team of 3.
In this critical role, you will be our sole end-to-end subject matter expert, taking complete ownership of our global payroll operations across North America, and EMEA, as well as managing our global benefits programs. If you thrive in an agile setting, enjoy both high-level strategy and hands-on execution, and bring a great sense of humor to a collaborative team, we'd love to meet you!
Key Responsibilities- Global Payroll Ownership: Lead end-to-end processing for multi-jurisdictional payroll across North America, and EMEA utilizing ADP WorkforceNow and trusted local payroll vendors.
- Benefits Administration & Strategy: Manage global employee benefits programs, draft clear policy communications, conduct annual vendor reviews, and ensure seamless open enrollment and onboarding/offboarding workflows.
- Financial Alignment & Accounting: Perform monthly payroll journal entries, accruals, variance analysis, GL reconciliations and financial audits. Process and reconcile monthly benefit billing statements across all carriers.
- Compliance & Year-End: Ensure 100% compliance with local labor laws, statutory tax filings, statutory reporting, and year-end processes (e.g., tax statements/summaries) across all global operating entities.
- Employee Experience: Serve as the trusted primary contact for employee inquiries regarding pay, tax withholdings, and benefits entitlements.
- HR Systems & Master Data: Maintain data integrity across systems (ADP WorkforceNow, BambooHR, NetSuite), updating employee records, compensation changes, and leverage tech to automate manual processes.
Must-Haves:
- 5+ years of hands-on payroll experience, with mandatory hands-on experience in US & Canadian payroll processing and tax compliance.
- Tech-Savvy: Advanced hands-on proficiency in ADP WorkforceNow, BambooHR, NetSuite, and Microsoft Excel (e.g., VLOOKUPs, pivot tables, complex formulas).
- Hands-On Mindset: Thrives working independently as the sole payroll/benefits operator while being a supportive team player on a lean HR team.
- Adaptable & Detail-Oriented: Exceptional organizational skills, high accuracy, strong problem-solving abilities, and the capacity to flex in a dynamic, fast-paced environment.
- Strong Communicator: Excellent verbal/written communication skills with an approachable, empathetic, and customer-service mindset toward employee inquiries.
Nice-to-Haves:
- Payroll certification (e.g., PLP/PCP through National Payroll Institute or US CPP equivalent).
- Experience working in the SaaS or CXM (Customer Experience Management) industries.
Additional details:- This role is open to remote applicants within the US and Canada, with a strong preference for candidates based in the Toronto or Vancouver areas.
- The typical salary range for this is $100,000 - $115,000 CAD. Salary is based on a number of factors and may vary depending on job-related knowledge, skills, and experience.
The Good Stuff:- Amazing growth and learning opportunities with a fast-growing Canadian SaaS company that is a world leader in its industry
- Best-in-class company paid benefits for you and your family - offering medical, dental, vision, RRSP matching in Canada, a 401K in the US, and more.
- Unlimited Vacation: Yep, it's true. Take vacation when you want it, how you want it. Designed to better fit your evolving needs.
- Summer Fridays: Fridays are a day off during July and August. To help provide better balance in the summer months focusing on employee wellness.
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