DescriptionABOUT THE ROLEReporting to the Managing Director, Research Program, the Senior Manager, Program Administration will join the Research team. The Program Administrator will work closely with Research Program directors in the development and implementation of a portfolio of initiative and program awards, in the administration of those awards, and in the administration of a portfolio of Annual Awards. Responsibilities include program announcements and RFAs, program metrics and reports, steering/review committee scheduling and meeting minutes, application and review, pre- and post-award grant administration, and scientific grants administration.
This position is based in New York, New York. BCRF currently requires staff to work onsite a minimum of three days per week.
Primary Responsibilities:Program Administration
In coordination with the program lead, Program Administrator will:
- Develop, review, and execute initiative program announcements
- Develop and review program applications, forms, templates, and deliverables
- Schedule, attend, and record relevant steering/review committee meetings and provide meeting minutes
- Prepare and distribute meeting materials
- Manage action items/deliverables
Program Evaluation & Reporting
- Implement evaluation processes that measure program outcomes and impact
- Partner with Initiative Leads to analyze program metrics
- Develop internal and external reports that synthesize results for internal and external stakeholders
- Translate evaluation results and investigator outcomes into actionable program improvements
Grants Administration
- Manage application and review processes in ProposalCentral, including reviewer settings and assignments, applicant ranking and scoring reports
- Manage pre- and post-award grant management through the grant lifecycle, including but not limited to contracting, regulatory documents, scheduling and reviewing deliverables, managing grant payments/refunds, amendments, and closeout
- Serve as primary contact for applicants and awarded investigators, awardee institution officials, and when applicable, external partners
- Serve as the lead grants administrator for a small portfolio of initiative and special program awards
ABOUT YOU
You are motivated and driven, as demonstrated by a willingness and enthusiasm to identify and undertake new challenges that contribute to program innovation and/or efficiency. You have a verifiable history of being able to work collegially in a cross-functional and collaborative environment but are comfortable working independently. You have a passion for the mission and work of BCRF.
In addition, you have the following qualifications and experience:
- Minimum of 5 years of experience in program administration including grant lifecycle logic and workflow; experience in medical nonprofit or academic setting a plus
- Bachelor's Degree in Biology or related field preferred; Master's Degree in Tumor Biology a plus
- Master's degree in Biology or related field preferred
- Expert competency in Microsoft Office suite, primarily Excel, and Adobe, familiarity with databases and analytical software/AI software a plus
- Competency with grant lifecycle software; experience with ProposalCentral a plus
- Strong communications skills in both oral and written communication
- Excellent time management skills, with the ability to manage multiple projects simultaneously, meet deadlines, and deliver quick turnaround in a high-energy environment that requires attention to detail and accuracy, discretion, flexibility, and a superior work ethic.
- Professional credibility, intellectual depth, maturity, sound judgment, and the ability to work with confidential information.
- Other duties as may be assigned
Travel: Some participation in events beyond normal office hours, which are scheduled in advance, and occasional domestic travel for training purposes.
Compensation and Benefits:
This is a full-time exempt role. The salary range for this role is $78,000 - $85,000. Our compensation packages include an exceptional benefits package focusing on employe physical, mental and financial wellness. More specifically we offer
- Medical, dental and vision coverage from the first day of employment; with the election of certain medical plans, BCRF helps significantly defray the cost of out-of-pocket expenses with contributions to a health reimbursement account or heath savings account.
- The opportunity to enroll in pre-tax Commuter Transit, Flexible Spending Account or Health Savings Account and Dependent Care Account from the first day of employment.
- 401K, with up to a 5% match each pay period; employee contributions and any match are immediately fully vested
- Paid parental leave offering 18 weeks 100% paid leave for a birthing parent and 12 weeks 100% paid leave for non-birthing parent
- Paid Time Off including
- 15 days of annual vacation time in first year of employment, increasing with length of service
- 7 days of annual paid sick time
- Paid holidays along with BCRF wide half days and summer Fridays
To Apply:
Please submit a CV and cover letter expressing your intention to apply for the role. After uploading your CV, please select the "upload attachment" option on the next screen to provide your cover letter.
Only candidates short-listed for an initial interview will be contacted. Please, no phone calls.
Pay Range $78,000.00 Annually to $85,000.00 Annually
