The Senior Manager of Global Meetings & Events at Ascendis Pharma will be responsible for leading the planning of select congresses and meetings globally at Ascendis. Based on the yearly calendar of events, our team will assess workload and assign planning support, accordingly. The Sr. Manager will work closely with the Global Head and Associate Director to ensure the team is providing appropriate event coverage for internal global stakeholders across the entire managed M&E portfolio at Ascendis.
Additionally, the Senior Manager will be responsible for assisting the team with financial and strategic operational deliverables to ensure consistency and accuracy of our team's priorities and output.
Essential duties and responsibilities- Internal Stakeholder Collaboration: Meet with internal stakeholders to foster stronger ways of working that help execute event goals and logistics requirements, as they align to the team's operational needs. Additionally, you will need to work closely with internal corporate functions like Legal, Compliance and Finance to ensure all event processes are followed. To maximize our cross-functional collaboration with US-based stakeholders, this role would be required to commute to the Princeton, NJ office on a frequent basis. Daily work in Princeton is not required, but this role should be visible in the office.
- Logistics coordination: Working with our agency partners and internal stakeholders, you will help manage logistical details (e.g., venue management, catering, transportation, group housing management, etc.) for our key congresses and internal events, as assigned by the M&E team leaders. May be responsible for end-to-end planning of small standalone or ancillary meetings as needed.
- Budget management: Manage event/congress budgets, track expenses, and process payments to ensure financial goals are met. Work closely alongside the M&E team leads and Finance to ensure all spending is tracked and reported in a timely and accurate manner.
- Vendor management: Support vendor research and assist with negotiating contracts with venues, caterers, audiovisual suppliers, and other service providers as it relates to managed events/congresses.
- Event preparation: Work alongside our agency partners to prepare meeting materials, agendas, name badges, and registration lists to ensure the team is well-prepared for on-site execution.
- On-site execution: Oversee events alongside our planning vendors, that includes booth and meeting room setup, registration/housing management, and booth teardown, while resolving any issues that may arise. Additional ancillary events may also require management in tandem with congress or internal event activities.
- Marketing and promotion: Collaborate with our internal marketing stakeholders to ensure event promotions and attendee registration communications are managed in a clear and timely manner.
- Post-event evaluation: Conduct post-event assessments to gather feedback and analyze metrics for future improvements.
- Compliance: Work closely with Global HQ Compliance to monitor event activities and ensure adherence to relevant regulations, contracts, HCP spend caps and company policies are followed and reported as required.
Key skills and abilities- Organizational skills: Exceptional ability to manage multiple projects simultaneously, prioritize tasks, and meet tight deadlines.
- Communication: Excellent verbal, written, and interpersonal communication skills for interacting with clients, vendors, and internal teams.
- Problem-solving: Aptitude for creative, rapid problem-solving in high-pressure situations.
- Negotiation: Strong negotiation skills to secure favorable contracts or pricing with vendors and venues as it relates to event-related activities.
- Attention to detail: Meticulous attention to detail to ensure flawless event execution.
- Adaptability: Ability to adapt quickly to changing circumstances and manage last-minute adjustments.
- Customer service: A strong, positive, service-oriented mindset with a commitment to internal stakeholder satisfaction.
- Global Aptitude: Ability to work well with and understand the various working styles of vendors and colleagues globally. Must be comfortable managing events around the world. Fluency in additional languages is a plus but not required.
RequirementsQualifications- Education: A bachelor's degree in hospitality, communications, marketing, or a related field is preferred.
- Experience: A minimum of 7 years of relevant experience executing events within the US and globally is required. Experience working internally in a corporate pharmaceutical environment or working with pharmaceutical clients is preferred. Familiarity and practice working with congresses, HCPs and HCP-compliant meeting planning is required (e.g., Ad boards, Investigator meetings, etc.).
- Certifications: Certified Meeting Professional (CMP), Certified Meeting Professional - Healthcare (CMP-HC) or Certified Meeting Manager (CMM) designations are preferred but not required.
- Technical skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with event management software (e.g., Cvent, Exhibit Force) are required.
The estimated salary range for this position is $165 - $178k. Actual salary determination is dependent on a variety of factors, some of which include: experience, qualifications, and geographic location. This position may be eligible for a discretionary annual bonus or an incentive compensation plan (eligibility varies based on role and position level), discretionary stock-based long-term incentives, paid time off, and a comprehensive benefits package.
Benefits- 401(k) plan with company match
- Medical, dental, and vision plans
- Company-offered Life and Accidental Death & Dismemberment (AD&D) insurance
- Company-provided short and long-term disability benefits
- Unique offerings of Pet Insurance and Legal Insurance
- Employee Assistance Program
- Employee Discounts
- Professional Development
- Health Saving Account (HSA)
- Flexible Spending Accounts
- Various incentive compensation plans
- Accident, Critical Illness, and Hospital Indemnity Insurance
- Mental Health resources
- Paid leave benefits for new parents
