Senior Facilities Specialist

Ivy Rehab • $70K — $95K *
Philadelphia, PA 19120In-Person
Hospitals & Medical Centers
Less than 5 years of experience
3 weeks ago
Job Overview by Ladders

Qualifications

  • BS/BA in Facility Management, Business Administration, Engineering, or related field.
  • 2-5 years of experience in facilities or program management, preferably in multi-site healthcare or retail.
  • Strong skills in Microsoft Office and experience with work-order systems (preferably ServiceChannel) and pipeline tracking tools (Smartsheet).
  • Excellent verbal and written communication skills with a service-oriented approach.
  • Strong analytical and problem-solving skills, capable of reading architectural drawings and lease documents.
  • Ability to work in a fast-paced environment with shifting priorities and self-initiate tasks.
  • Willingness to travel approximately 10-15% for field meetings and site audits.

Responsibilities

  • Coordinate maintenance and repairs for clinic sites, including building and grounds maintenance.
  • Translate strategic decisions into operational facility plans and manage their execution.
  • Oversee facility projects like major capital improvements and clinic upgrades.
  • Manage third-party contractors and vendors, fostering strong relationships with stakeholders.
  • Support and lead the rollout of a new Maintenance Management System.
  • Perform monthly facility audits to identify and address deficiencies, maintaining high standards.
  • Develop and maintain tracking tools, ensuring project governance and performance metrics are met.
  • Communicate project status and recommendations to senior management.

Benefits

  • Opportunities for professional development and continuous improvement.
  • Flexible working environment with possible remote work options.
  • Access to a variety of health and wellness programs.
Full Job Description

State of Location:

Pennsylvania

Position Summary:

The Senior Facilities Specialist is an integral member of the Real Estate and Facilities team. Reporting to the Senior Director of Construction and Facilities, you will be responsible for managing clinic-level facility maintenance alongside broader enterprise-wide initiatives. In this role, you will lead the coordination of repairs, manage third-party vendors and landlords, and drive continuous improvement in facility project execution. You will work in partnership with the Facilities Manager and various leadership levels, including Regional Directors and cross-functional partners in Operations, Finance, and Construction.

Job Description:

Key Responsibilities

  • Facility Maintenance Oversight:Coordinatingrequiredmaintenance and repair of clinic sites, including building andgroundsmaintenance and space management.

  • Programmatic Planning:Translating strategic decisions into facility-level operational plans and managing the planning and execution of facility initiatives.

  • Project Management:Overseeing facility projects such as major capital improvements, clinic upgrades, and remodel projects.

  • Vendor & Stakeholder Management:Managing third-party contractorsand vendorsnurturing strong internal and external stakeholder relationships.

  • CMMS System Acceleration: Supporting and leading the implementation of our new Maintenance Management System roll out

  • Facility Audits & Standards:Performing monthly "Facility Audits" toidentifyand resolve deficiencies, ensuring clinics are held to standards of excellence.

  • Process Governance:Developing andmaintainingpipeline tracking tools and implementing project governance processes and performance metrics.

  • Strategic Communication:Presenting project status, project lists, and recommendations to the Senior Management Team.

  • Risk & Budget Mitigation:Monitoring project scope, timelines, and costs whileidentifyingand mitigating risks and challenges.

Qualifications

  • Education:BS/BA in Facility Management, Business Administration, Engineering, or a related field.

  • Experience:Minimum of2-5 years of experience in facilities or program management, preferably in high-growth multi-site healthcare or retail settings.

  • Technical Proficiency:Strong skills in Microsoft Office and experience with work-order systems (i.e.,ServiceChannel preferred) and pipeline tracking tools (Smartsheet).

  • Communication:Strongverbal and written communication abilities with a positive, service-focused attitude.

  • Analytical Skills:Strong problem-solving, planning, and organizational skills with the ability to read architectural drawings and lease documents.

  • Adaptability:Comfort working in a fast-paced environment with shifting priorities and the ability to work independently as a self-starter.

  • Travel:Ability to travelapproximately10-15%of thetimeasneeded for field meetings and site audits.

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About Ivy Rehab

Ivy Rehab Careers

There has never been a better time to join the dynamic team at Ivy Rehab—the leading network of therapy providers dedicated to enhancing physical performance and wellness.

Work You’ll Do

Join Ivy Rehab's top-tier team to assist individuals in overcoming physical challenges and achieving personal health goals. At Ivy Rehab, the focus is on leveraging innovation in therapy to transform patient care and wellness practices. Lead in a unique role within the healthcare industry, at the crossroads of clinical expertise, leadership, and innovative health solutions. Engage with a professional team of healthcare specialists to guide patients through their rehabilitation journey. Collaborate with the most skilled therapists and healthcare professionals in the industry, dedicated to advancing physical therapy and patient care.

Introducing the Ivy Rehab Network

The network is expanding its market-leading team to assist more patients and communities in mastering their health and rehabilitation goals with cutting-edge treatments and compassionate care.

Do Innovative Work

Join the largest group of therapy experts—dedicated professionals at the forefront of healthcare innovation and patient-centric solutions.

Drive Innovative Healthcare

Deliver targeted healthcare solutions through a depth and breadth of clinical experience and innovation that’s second to none.

Be Part of a Great Team

Work with a wide-ranging group of therapy technologies and harness the unparalleled capabilities, national scale, and joint solution development of a leading healthcare team.

Future-proof Your Career

Advance as far as your ambition takes you with limitless opportunities to grow your career, supported by unmatched training, development, and certification programs.

Explore

Discover how Ivy Rehab is leading the way in patient care: [With innovative therapy techniques] Ivy Rehab helps patients achieve better outcomes... A new program at Ivy Rehab introduces advanced methods for patient care and wellness.

The Ivy Rehab Network

The combined service capabilities, national reach, and joint solution development help patients overcome challenges and lead healthier lives. Patients across the nation turn to Ivy Rehab for innovative strategies and healthcare solutions to drive recovery and wellness in the modern healthcare landscape. Bringing together dedicated professionals, Ivy Rehab Network empowers individuals to thrive in their personal health journeys.

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Healthcare
* Ladders Estimates

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