Qualifications
Responsibilities
Benefits
ABOUT THE ROLE
The Marketing team at GEICO needs to move fast, stay organized, and show up well in every room. Making that possible is a real competitive advantage and a must-do. That's where this role comes in.
This Executive Assistant will be the operational backbone for the CMO. You'll manage the calendar, the logistics, the details, and the moments that matter — from a high-stakes executive offsite to a last-minute travel change to making sure a leader walks into a meeting with everything they need. You'll also bring a hospitality mindset to everything you touch: anticipating needs before they're expressed, handling the personal and professional with equal grace, and making the office feel like a place people want to be.
If you are a highly-organized go-getter who wants to learn how a major marketing organization operates from the inside — and you're the kind of person who gets energy from making other people's work lives run beautifully — this is a great place to build a career.
KEY RESPONSIBILITIES
Executive and Calendar Support
Own the calendar for the CMO, proactively managing conflicts, protecting priorities, and staying one step ahead.
Working with the Chief of Staff, support distribution of briefing materials and coordinate logistics for meetings, team calls, and leadership sessions.
Travel, Logistics, and Expense Management
Book and manage complex domestic and international travel — flights, hotels, ground transportation, and itineraries — with precision and contingency thinking.
Maintain travel tracking and handle changes, cancellations, and last-minute pivots without missing a beat.
Prepare and submit expense reports accurately and on time.
Event Planning and Hospitality
Support planning and execution of team events, offsites, leadership dinners, and internal gatherings — handling venue sourcing, catering, AV, run-of-show, and on-site coordination.
Bring a hospitality mindset to every event and interaction: anticipate what's needed, sweat the details, and create experiences that feel effortless to the people in the room.
Work with the Chief of Staff and Marketing Operations team to support external-facing moments — agency meetings, partner visits, executive presentations — ensuring the environment and logistics reflect well on the team.
YOU MAY BE A GOOD FIT IF YOU
Are looking to grow and develop your skills — with opportunities to engage with senior leaders, gain exposure to key decision-making, and build capabilities quickly
Take genuine pride in the details. You notice what's missing before anyone asks, and you find real satisfaction in making something run perfectly.
Have a hospitality instinct — you think about the experience other people are having and make it better without being asked.
Are calm when things change quickly. Last-minute pivots don't rattle you; they're just problems to solve.
Are discreet by nature. You handle sensitive information — personal and professional — with maturity and discretion.
Communicate clearly and confidently, in writing and in person, across all levels of an organization.
Want to be inside a marketing transformation at an iconic American brand, not just adjacent to it.
Handle sensitive personal and professional information with complete discretion and sound judgment/
IDEAL EXPERIENCE
3+ years of experience supporting high-volume senior leaders in an executive assistant, office coordinator, hospitality, events, or similar role.
Event planning or hospitality experience — formal or informal. You've planned something that had moving parts and made it look easy.
Strong Microsoft Office skills — Word, PowerPoint, Excel, Outlook. Comfortable building a clean deck or a tracking spreadsheet from scratch.
Comfort with AI tools — familiarity with Claude, Microsoft Copilot, or similar AI assistants to help draft communications, summarize information, and move faster on everyday tasks.
Exceptional organizational skills and the ability to manage multiple competing priorities without dropping anything.
High emotional intelligence and discretion — you read rooms well and can be trusted with confidential information.
Clear, polished written communication — you write emails and documents that reflect well on the people you support.
Bachelor's degree preferred but not required. Relevant experience and demonstrated capability matter more.
STRONG CANDIDATES MAY ALSO HAVE
Experience supporting a fast-paced executive in a corporate or agency environment.
Experience working in marketing organizations, either directly or as a partner.
Familiarity with SharePoint, Workday, Claude, Microsoft Co-Pilot, and similar enterprise tools.
A background in project management or client services that has sharpened your instinct for anticipating needs.
An interest in marketing, media, or brand — curiosity about the industry you're supporting goes a long way.
Location: New York City, NY. This is a hybrid role with a 3-day in-office requirement.
Reports to: Chief of Staff to the Chief Marketing Officer
Annual Salary
$32.05 - $50.36The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, the work location as well as market and business considerations.
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