THE ROLE
On Location has been appointed as the Official Hospitality Provider of the LA28 Olympics and Paralympics. The Head of production, Infrastructure and overlay spearheads the design and creation of all On Location related overlay installations required for the delivery of the LA28 Olympics and Paralympics Hospitality Program, in conjunction with internal and external design teams (external contractors) and the project’s key partners (venue owners and operators, etc.) who are responsible for delivering the permanent structures, facilities and infrastructures required for the Games.
The Head of production, Infrastructure and overlay will also manage the Production Agencies responsible for the Fit-Out and work closely with the Venue Operations Team and the Art and design team to make sure the Fit-out is delivered as per guideline and budget.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Work in Conjunction with the production agencies, overlay supplier and LA28 to develop, coordinate and execute a cohesive master, site, technical & production plan.
Directly manage key members of Infrastructure team and third-party production agency and production staff
Overall production coordination, logistics coordination, vendor management, budget management and scheduling for the following areas:
- Tenting & Structures - Power/Distribution - Utilities
- Rigging & Trussing - Staging - Boneyard and BOH
- Heavy Equipment - Court Protection/Flooring - Labor/Crew Chief
- Fencing/Barricade - Audio/Visual - Restrooms
- Fit out and decor
- Technical Labor - Venue as it relates to Infrastructure/Site Buildout
- and all other aspect managed by the production’s agencies.
- Maintain terms of vendor agreements, with special attention to Change Order policy
- Permitting, Engineering & ADA compliance unique to venue, city, state, country (in consultation with other Event Production Team)
- Permitting Drawings for submittal for permitting
- Direct Supervisor to event specific Sr. Managers, Managers, Sr. Coordinators, Coordinators
- Facilitate and lead production meetings with key staff and vendors
- Manage and oversee onsite staff and vendors
- Responsible for training, coaching and evaluating event staff
PRE-EVENT RESPONSABILITIES
- Consult with On Location on vendor selections
- Vendor negotiation as required
- Vendor contract and invoice review
- Define bid specifications for site and technical related RFPs (if bidding is part of vendor securement)
- Provide question responses after site and technical related RFPs have been sent to discuss specs and answer; contact “finalists” as needed for specific review and questions (as needed)
- Develop master site and technical installation/operation/removal timelines
- Day to day management and communication with site and technical vendors
- Budget management for assigned areas
- Adhering to contracted deadlines with vendors
- Site visits/inspections as needed
- Work with Vendors and team to develop technical and site drawings as needed
- Review of final vendor drawings with On Location team
- Other responsibilities as determined and agreed to.
POST-EVENT RESPONSIBILITIES
- Final Invoices - review/approve/correct final invoices and process via On Location accounting (with administrative support)
- Provide post - event notes evaluating
REQUIREMENTS
- Bachelor's degree in business administration, event management, hospitality, or a related field; advanced degree preferred.
- Minimum of 15 years of experience managing large-scale multinational events with a focus on operational excellence and stakeholder management.
- Strong leadership and team-building skills, with the ability to inspire and motivate others to achieve exceptional results.
- Excellent communication and interpersonal skills with the ability to interact effectively with diverse stakeholders at all levels.
- Experience creating and implementing a centralized business function within a sport organization and / or large-scale corporation.
