Reports To: Senior Director of Finance
Position SummaryThe Senior Contracts Analyst serves as a critical strategic partner in managing the financial health of our $185M+ organization. With over 175 distinct programs, this role requires a dynamic professional who thrives on complexity. You will lead the organization's contract management, providing deep-dive analysis of state, city, and federal contracts to program directors and executive leadership. You will also support the annual budgeting process, financial forecasting, and. The ideal candidate blends high-level financial acumen with a passion for our mission, translating intricate financial data into actionable programmatic insights.
Key Responsibilities1. Contract Financial Management- Manage and analyze the administrative and operational aspects of the contract lifecycle, including intake, review coordination, execution, amendments, renewals, and closeout.
- Coordinate with agency staff to ensure all stakeholders are aware of contract renewal dates and understand contract terms and requirements.
- Establish and maintain strong working relationships with Bay Cove's funding agencies, working with funders to update contract budgets and resolve issues as needed.
- Monitor contract budgets, expenditures, and revenue performance.
- Ensure contract funding is fully optimized and aligned with operational activity.
- Analyze reimbursement methodologies, rate changes, and funding impacts.
- Partner with program leaders to maximize contract utilization and financial performance.
- Evaluate proposed contract amendments and model their financial impact.
- Preform regular audits of contract billing to confirm that submissions are have appropriate backup, including the general ledger, payroll detail reports and service delivery reports.
- Prepare, review, and submit mandatory fiscal reports required by public funders, ensuring strict adherence to uniform guidance and agency-specific regulations.
- Collaborate with billing and program teams to ensure revenue maximization, including revenue reconciliation against qualified expenses and services delivered.
2. Complex Budgeting & Forecasting- Development of the operating budget, consolidating inputs from a large volume of programs, with diverse operational and funding models.
- Build and maintain dynamic, rolling 12-month cash flow and expense forecasts to ensure organizational agility.
- Manage complex cost-allocation models for shared staff and overhead across multiple funding streams and programs.
Financial Analysis & Variance Reporting- Analyze monthly financial results, identify key variances against budget, and flag potential deficits or surpluses early.
- Partner with Program Directors to review financial performance, evaluate program sustainability, and optimize resource allocation.
- Design and maintain clear financial dashboards and KPIs for executive leadership and Board of Directors review.
4. Systems, Process & Strategic Support- Continuous improvement of budgeting tools, ERP systems, and reporting templates to streamline data collection across 185+ programs.
- Conduct "what-if" financial modeling for new program launches, policy shifts, or changes in funding landscapes.
Qualifications & Skills Required Experience & Education:- Education: Bachelor's degree in Finance, Accounting, Economics, or a related quantitative field. MBA preferred
- Experience: 7+ years of progressive experience in financial planning, analysis, or corporate budgeting, experience working in Human Service or other mission driven environment preferable.
- Public Contract Expertise: Minimum of 7 years of hands-on experience managing and budgeting for federal, state, or municipal contracts within a high-volume nonprofit or government-adjacent environment.
- Scale Experience: Proven track record working in a highly complex, multi-entity, or large-scale nonprofit environment ($100M+ budget minimum).
Technical Skills:- Advanced Excel Skills
- ERP Systems: Deep familiarity with enterprise-level financial software, preferably Adaptive Planning.
Core Competencies:- Navigating Complexity: Ability to pivot smoothly between looking at the $185M macro-picture and drilling down into the micro-details of an individual program.
- Relationship Management: Exceptional communication skills to translate complex financial jargon into clear concepts for non-financial Program Managers.
- Analytical Rigor: A natural curiosity to look beyond the numbers to find the "why" behind financial trends.
Pay Range: $91,000-$94,000
