Summary
This role requires the day-to-day procurement support of New Unit Business (NUB) packaging, Customer Service (CSB) components and MRO items. This includes RFQ, PO entry and management, supplier management & sourcing, expediting, cost control, material PO-invoice resolution and procurement reporting.
Roles & Responsibilities
- Foster an environment of teamwork, compliance and continual improvement.
- Adhere to the Company's objectives, i.e. Safety, Quality, Environmental and Information Security
- Ensure compliance with departments' standard procedures.
- Ensure that all requests from internal customers, for assigned categories, have clearly defined mechanical, performance and quality specifications and/or scope of work to effectively communicate MCO-I requirements to potential suppliers
- Prepare Requests for Quotation (RFQ) or Proposal (RFP) documents in accordance with the specifications and/or scopes of work, including all technical, commercial, and quality requirements
- During bid evaluation cycle, coordinate requests for technical clarification with engineering, commercial communications and bid clarification, as required
- Prepare and submit timely RFQ's, obtain and organize quotations and proposals in designated folders
- Prepare complete commercial bid evaluations and prepare the sourcing recommendation for approval by supervisor
- Identify supplier source restrictions based on Approved Supplier or Material Lists (ASL/AML) as specified during project kickoff meetings. This includes Country of Origin (COO) restrictions.
- Conduct commercial negotiations and ensure properly documented achievements for KPI metrics with regard to cost savings, payment terms, freight, etc.
- Prepare and issue purchase orders, purchase order changes and negotiated outline agreements, as needed, to support operations' need dates and customer contract dates. KPI's are in place to measure performance
- Manage supplier performance through the use of open order reports and communicating quarterly metrics such as quality and OTD
- Regular follow up and expediting of materials, as required to support the business needs
- Ensure that supplier issues after the issuance of a purchase order are resolved timely and effectively. This includes but is not limited to delivery issues, quality issues, and invoicing issues
- Initiate the supplier correction action requests process (SCAR) for non-conforming materials and follow through to completion for rework or replacement of material, submission of required documents and charge backs to recover any costs incurred by MCO-I
- Assist with identifying & qualifying new suppliers for assigned categories, agree on terms and negotiate supply agreements when appropriate, including discount structures and volume rebates
- Proactively identify and communicate significant supplier, material, transit, cost and/or market trends that would impact MCO-I business
- Manage and negotiate supplier pricing agreements
- Initiate and coordinate with various service providers to support production, external and on-site
- Work with IT, QA and other departments on continuous improvement projects related to systems and processes
- Support the development of policies, work procedures, and provide related training to internal stakeholders
- Become the MCO-I subject matter expert (SME) for assigned part categories
- Ensure that PO delivery dates are maintained accurately in SAP for stakeholder visibility and reporting integrity
- Update required status reports on defined frequency for CSB spares, NUB packaging or other supported teams
- Attend required meetings with operations, engineering, project management, spare parts team, etc. for purchased part issues affecting production schedules or customer delivery dates
- Complete all required company training, as assigned, in a timely manner
- Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Requirements
- Qualified candidates will possess a Bachelor's Degree in Supply Chain Management, Business or a related field or a minimum of 7 years of industrial buying experience in lieu of a Bachelor's Degree
- Candidates should have a general knowledge for PV&F, electrical components, fasteners, seals, gaskets and other typical commercial items used in the rotating equipment industry
- Excellent written and verbal communication skills
- Proficient in SAP (MM module) and MS Office including Excel, Word and Outlook, Smartsheet, Tableau, etc.
- Good knowledge of all procurement functions, terms and conditions, Incoterms, Uniform Commercial Codes, fair business practices, procurement ethics and knowledge of sources to gather critical market information is required
- High degree of service orientation to build strong and value add to relationships with manufacturing and after sales service personnel are required
- Ability to work with minimal supervision and prioritize multiple tasks with ever changing priorities
- Curiosity and willingness to learn and grow with the organization
- Positive attitude with a strong affinity to change management
- Strong planning and analytical skills
- Basic understanding of cost accounting
- Cool and calm under fire in fast paced work environments
- Clear understanding and working knowledge of BOM structures
- Ability to influence internal customers to follow Procurement best practices
- Excellent organization, communication and presentation skills
- Strong mechanical aptitude
- Travel percentage 0% to 10%.
Preferred Skills & Experience
- Experience with, or the ability to work within, management systems aligned with ISO 9001 (Quality Management), ISO 14001 (Environmental Management), ISO 27001 (Information Security Management), and ISO 45001 (Occupational Health & Safety) standards is valued and supports MCOI's commitment to quality, environmental sustainability, information security, workplace health and safety, and continuous improvement.
- Experience or exposure to the turbomachinery industry
- APICS certifications such as CPIM, CSCP
- Good understanding of Lean and other continuous improvement principles
- Experience in multi-cultural work environments
- Experience in low volume, high mix manufacturing environments
