Who You AreThe Senior Associate, Sponsorship & Conferences supports the planning and execution of MFA's conference portfolio (10+ annually). This role contributes to end-to-end event operations, including registration management, member engagement, vendor coordination, and onsite execution, while ensuring data integrity and a high-quality attendee experience.
What You'll DoEssential Responsibilities:Conference Operations & Execution- Support end-to-end execution of conferences, including pre-event planning and onsite management
- Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries
- Assist with logistics for sponsor benefits at conferences-including print and digital collateral, marketing materials, and activations-and support the conference team in executing onsite and digital sponsorship deliverables
Data Management & Reporting- Maintain accurate conference and attendee data across systems
- Pull and analyze reports (registration, committee/forum participation, attendee lists)
- Manage CLE requirements related to conference programming: collateral collection, submissions and deployment
Member Engagement & Communications- Collaborate with Association leadership on membership initiatives and outreach tied to conferences
- Partner with programming and content teams to develop and deploy event communications and invitations (Higher Logic)
- Support programming team with member research call scheduling and set up
- Manage speaker onboarding by collecting, organizing, and maintaining key speaker assets (bios, headshots, titles), ensuring all materials are accurately tracked and readily accessible to support marketing, communications, and cross-functional team needs
Marketing & Promotion- Coordinate with design and digital vendors to produce promotional materials and collateral
Vendor & Logistics Management- Support sourcing and management of event vendors, including coordination of timelines and deliverables
- Assist in managing event logistics, production schedules, and execution
Budgeting & Financial Oversight- Support accounts receivable (AR) related to conference registration and overall budget tracking
Additional Support- Perform other duties as assigned
What You Bring- Bachelor's degree preferred in hospitality, marketing, communications, business, or a related field
- 4 years or more of experience in events, programming, marketing, investor relations, or communications; financial services experience preferred
- Experience supporting event programming and working with event registration systems and CRM platforms
- Strong understanding of the financial services ecosystem (investors, fund managers, consultants) is a plus
- Excellent organizational, time management, and multitasking skills with strong attention to detail
- Strong interpersonal, client service, and communication skills (written and verbal)
- Proactive, solutions-oriented mindset and high level of professionalism and accountability
- Collaborative team player that values being a good teammate, communicator, and partner to MFA members.
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Copilot) and familiarity with modern communication channels (e.g., social media, digital platforms)
- Occasional domestic business travel is required.
What We Offer- Hybrid Tuesday, Wednesday, Thursday in office
- Lunch every Thursday
- Office Snacks
- Paid subscription to LinkedIn Learning
- Up to two annual staff gatherings (Spring offsite and holiday party)
- Values driven culture
- Remote August
- 22 annual days of Paid Time Off (PTO), and currently 11 paid holidays
- Medical Plan, Prescription Drug Card, Dental Plan, Vision Insurance, Life Insurance, Short and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program
- More!!
Salary Range: $90,000-$100,000 per year
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