Applied Research Solutions is seeking a Senior Administrative Assistant to provide support to the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG).
The ESG Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities.
This is a full-time position located at Hanscom AFB, Bedford, MA and is five days onsite.
Duties include, but not limited to:- Provide comprehensive administrative support to PK leadership and contracting teams.
- Manage daily taskers, suspense actions, action items, and organizational deliverables.
- Maintain PK official records, contract closeout files, trackers, and documentation repositories.
- Oversee personnel in-/out-processing and maintain office documentation, calendars and scheduling.
- Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.
- Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.
- Support workflow management, office operations, and process improvement initiatives.
- Prepare official correspondence, reports, and leadership documentation.
- Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.
- Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.
- Validate recurring reports and support ESGK training events and office activities.
- Other duties as assigned.
Requirements:- Must be a U.S. citizen
- Must hold a current secret clearance
- Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR, 15 years of directly related experience, eight of which must be in the DoD
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- SharePoint administration and documentation management
- Calendar management and executive scheduling support
- Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
- Action item, suspense, and workflow tracking
- Preparation of executive correspondence, reports, and briefing materials
- Records management and file maintenance in accordance with DoD policies
- Data collection, analysis, and administrative reporting
- Experience supporting DoD acquisition or program management offices
- Knowledge of Air Force organizational structures and administrative processes
The expected annual salary range: $80k - $90k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education/training, and key skills.
All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.
