Senior Accountant

Job Description:

The Senior Accountant is responsible for the accurate auditing, processing, and reconciliation of telecommunications vendor invoices, with a primary focus on bandwidth, transport, colocation, and other network-related costs from Type 2 carriers and service providers. This role serves as the accounting owner of telecom cost-of-goods-sold (COGS) accounting, ensuring invoice accuracy, cost allocation integrity, timely month-end close activities, and effective management of vendor payment processing workflows.

The position will act as the primary business and accounting liaison for the company's payment processing SaaS platform, overseeing system administration, user access controls, audit compliance, and integration with the company's ERP system (Odoo). The ideal candidate possesses strong accounting fundamentals, experience working with telecommunications expenses, and the ability to collaborate across Finance, Network Operations, Procurement, and IT teams.

Key Responsibilities

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Telecom Invoice Audit & Processing

• Review, audit, validate, and process monthly invoices from telecommunications vendors, including:

• Bandwidth providers
• Transport carriers
• Colocation providers
• Dark fiber providers
• Network infrastructure and related service providers
• Verify billing accuracy against contracts, purchase orders, circuit inventories, pricing schedules, and service agreements.
• Investigate and resolve invoice discrepancies, billing disputes, credits, and adjustments with vendors and internal stakeholders.
• Identify billing anomalies, duplicate charges, incorrect rates, and other cost recovery opportunities.
• Ensure proper coding and allocation of telecom expenses to the general ledger and cost centers.
• Maintain supporting documentation and audit trails for all invoice approvals and adjustments.

Cost of Goods Sold (COGS) Accounting

• Serve as the Accounting owner for telecom and network-related COGS accounting.
• Prepare month-end accruals, reconciliations, journal entries, and supporting schedules related to carrier and network expenses.
• Analyze monthly COGS variances and provide explanations to management.
• Partner with Procurement, Network Operations, and Finance leadership to ensure accurate expense recognition and forecasting.
• Support financial statement preparation and close processes related to network operating costs.

Payment Processing SaaS Administration

• Act as the primary Finance administrator and business owner for the company's invoice payment processing platform.
• Manage user provisioning, de-provisioning, security roles, and system access reviews.
• Ensure compliance with internal controls, audit requirements, and segregation-of-duty standards.
• Maintain system governance documentation, approval workflows, and control procedures.
• Partner with internal and external auditors to support audit requests and compliance reviews.
• Coordinate system configuration changes, upgrades, testing, and issue resolution with the SaaS provider.

ERP Integration & Data Management

• Own the transfer of approved invoice data from the payment processing platform into Odoo ERP.
• Ensure accurate mapping of accounts, vendors, cost centers, and coding structures between systems.
• Identify opportunities to automate workflows and improve data quality.
• Reconcile data between the SaaS platform, ERP system, and vendor invoices.
• Develop and maintain procedures supporting integration accuracy and operational efficiency.

Vendor & Stakeholder Management

• Develop and maintain strong working relationships with telecommunications carriers, vendors, and service providers.
• Serve as the key finance contact for invoice and payment-related inquiries.
• Collaborate with Procurement, Network Operations, Information Technology, and accounting teams to resolve billing and operational issues.
• Participate in vendor reviews and support contract implementation and service transitions.

Internal Controls & Compliance

• Maintain compliance with company policies, accounting standards, and internal control requirements.
• Support internal and external audits by providing documentation, reconciliations, and process narratives.
• Recommend and implement process improvements that strengthen financial controls and operational efficiency.
• Assist in developing policies and procedures related to telecom expense management and payment processing.

Qualifications

Required

• Bachelor's degree in accounting, Finance, or related field.
• 5+ years of progressive accounting experience.
• Strong understanding of general ledger accounting, accrual accounting, account reconciliations, and month-end close processes.
• Experience auditing and processing high volumes of vendor invoices.
• Proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and vendor management abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred

• Telecommunications, ISP, carrier, broadband, or network services industry experience.
• Experience auditing carrier invoices including bandwidth, transport, fiber, and colocation charges.
• Experience administering invoice automation, AP workflow, or payment processing SaaS platforms.
• Experience with user access management, internal controls, and audit compliance.
• Experience with ERP systems, preferably Odoo.
• Knowledge of SOX-style control environments and segregation-of-duty concepts.
• CPA, CMA, or progress toward certification preferred.

Key Competencies

• Telecom Cost Management
• Invoice Auditing and Validation
• Cost Accounting
• Month-End Close
• Financial Analysis
• Internal Controls & Compliance
• Vendor Relationship Management
• ERP Systems (Odoo Preferred)
• Process Improvement & Automation
• Data Reconciliation
• System Administration
• Attention to Detail

Desired Industry Experience: Telecommunications, Broadband, ISP, Network Services, Data Center, Colocation, Carrier Operations, or Related Infrastructure Services.

Compensation & Benefits:

The base salary range for this role is $74,000-$111,000 annually, plus potential bonus eligibility.

Actual base pay for this job will depend on the candidate's primary work location and other factors, such as relevant skills and experience. Pavlov Media is committed to complying with the Equal Pay Act and places a strong emphasis on internal equity when determining compensation. Final pay will be determined based on the candidate's skills, experience, and alignment with our internal equity standards, ensuring fairness and consistency across the organization. The salary banding for this role also allows room for growth, with opportunities for pay increases within the band based on performance and contributions.

Compensation is one part of the total rewards package at Pavlov Media. We also offer the following benefits to support the well-being of our employees:

• 15 company paid holidays
• 3 weeks PTO
• Medical, Dental, Vision starting day one
• 401K with company match
• Health and Flexible Savings Account
• Life and AD&D, Spousal Life, Child Life Insurance Plans
• Educational and professional reimbursement
• Short- and long-term disability benefits