Job Summary

The Senior Accountant will oversee and manage the accounts payable function while supporting month-end close, general ledger reconciliations, and general accounting activities. This role is responsible for ensuring accurate and timely processing of vendor invoices, maintaining strong internal controls, resolving discrepancies, and supporting the overall integrity of the company's financial records.

Job Details

Location: Laguna Hills, CA (This is an on-site position; remote work is not an option at this time.)

Schedule: Monday to Friday, 8:00AM to 4:30PM PST

Duties and Responsibilities

• Manage the full accounts payable cycle including invoice processing, coding, approvals, payment processing, and vendor reconciliations.
• Review invoices for accuracy, proper documentation, appropriate coding, and compliance with company policies.
• Maintain accurate vendor records and resolve vendor inquiries and payment discrepancies.
• Prepare and process weekly, monthly, and ad hoc payment runs.
• Reconcile accounts payable subledger to the general ledger and investigate variances.
• Prepare month-end accruals, journal entries, and AP-related account reconciliations.
• Assist with month-end, quarter-end, and year-end closing activities.
• Monitor outstanding invoices, aging reports, and vendor balances.
• Identify opportunities to improve AP processes, automation, controls, and efficiency.
• Support 1099 reporting, sales/use tax, and other AP-related compliance requirements.
• Assist with internal and external audits by providing supporting documentation and account analyses.
• Prepare financial reports and schedules related to accounts payable and other assigned accounts.
• Collaborate with Procurement, Purchasing, Operations, and other departments to resolve invoice and payment issues.
• Train and provide guidance to junior accounting staff as needed.
• Ensure compliance with accounting policies, internal controls, and applicable accounting standards.

Required Qualifications

• Bachelor's degree in accounting, finance, or a related field preferred; equivalent relevant experience may be considered.
• 5+ years of progressive accounting experience with significant accounts payable experience.
• Experience with ERP/accounting systems such as QuickBooks, Netsuite, Microsoft Dynamics, SAP.
• Strong reconciliation, analytical and problem-solving skills.
• Highly organized with strong attention to detail.
• Excellent written and verbal communication skills and effective interpersonal skills.
• Resourceful and able to evaluate processes, identify solutions, and make informed recommendations.

Required Competencies

• Effectively communicate and escalate issues and important information to the Accounting Manager or CFO in a timely manner.
• The person in this position frequently communicates with staff and management; therefore, he/she must be able to exchange accurate information in these situations.
• High level of confidentiality, organizational skill, and a continuous improvement mindset.
• Demonstrate strong self-management skills and the ability to lead and support staff.
• Experienced and comfortable with AP automation and electronic payment platforms.
• Possess advanced Excel skills including pivot tables, XLOOKUP, and VLOOKUP.
• Proficient in Microsoft Word and managing documents in Google Suite environment.
• Be a team-oriented individual who takes initiative, looks for opportunities to improve processes, and is committed to helping the business succeed.

Preferred Qualifications

• Experience with Inventory management/cost of sales (MRP apps) a plus.
• Experience with real estate property accounting and Yardi a plus.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.