Position Overview

This role will be based in: Atlanta, GA, Ashburn, VA, Denver, CO and is in alignment with our flexible work policy. (3 days on site required, 2 days flexible).

The Security Vendor Specialist, North America plays a critical role in overseeing vendor onboarding, procurement workflows, contract management, financial tracking, and performance optimization across the region. This position ensures compliance with Third-Party Risk Management (TPRM) requirements, supports Physical Security, Security Engineering, Construction, and New Site Development teams with Statements of Work (SOWs) and Purchase Orders (POs), and maintains accurate forecasting and reporting.

In addition, this role collaborates closely with operations leadership, OEMs, vendors, and contractors to improve the vendor experience, establish KPIs, support RFP development, and deliver consistent, high-quality service outcomes. The Specialist resolves invoicing issues, facilitates vendor performance reviews, and helps drive operational efficiency and cost optimization.

Key Responsibilities

Vendor Onboarding & Compliance

• Meet with prospective vendors to assess capabilities that enhance physical security or engineering performance.
• Manage the end-to-end vendor onboarding process, including NDA execution, TPRM entry, and Master Agreement workflow in IronClad.
• Maintain vendor onboarding trackers to monitor approval status and portfolio health.
• Coordinate with Legal and Vendor Onboarding teams to finalize vendor entry into Yardi.
• Create, validate, and maintain vendor contracts and new vendor setup documentation.
• Ensure compliance with internal policies, security standards, and procurement guidelines.

Statements of Work (SOWs)

• Draft and oversee SOWs for Physical Security, ensuring accurate workflow routing and approval in IronClad.
• Create SOWs for Security Engineering teams, ensuring project number assignment and required approvals.
• Develop SOWs for Construction teams when additional security support is needed.
• Draft and manage SOWs for New Site Development, including SVRT report procurement.

Procurement & Financial Oversight

• Apply for and manage POs for Physical Security Managers, Contractors, and Engineers.
• Track POs by site and GL account, maintaining accurate spending forecasts across regions.
• Build and maintain dashboards to support forecasting and budget planning using daily tracker data.
• Ensure accurate year-end accruals, PO closeouts, and timely invoice processing.
• Match invoices to POs, code invoices accurately, and secure approvals through Finance systems.
• Prepare and produce reports tracking vendor spend and project-level financial health.
• Support development of cost-optimization strategies and make vendor recommendations based on performance metrics and cost analysis.

Vendor Relations & Performance Management

• Serve as a primary relationship manager for assigned vendors, ensuring strong communication and timely issue resolution.
• Conduct monthly or quarterly performance reviews to identify improvement opportunities for vendors and internal teams.
• Establish and monitor KPIs for vendors; report performance trends to operations leadership.
• Lead vendor work sessions to resolve invoicing discrepancies and improve operational efficiency.
• Provide leadership with metrics and insights highlighting key performance trends, risks, and recommended actions.
• Support the Vendor Relationship Manager in daily operations and long-term program strategy.

Job Requirements

• Bachelor's degree in Business or related field, or equivalent experience required.
• 3+ years of experience in procurement, vendor management, or similar role.
• Strong written and verbal communication skills.
• Negotiation, vendor-facing, and cross-functional collaboration experience preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Excel; strong analytical and data interpretation skills required.
• High ethical judgment, attention to detail, and accuracy in reporting.
• Experience in data centers, high-tech environments, or rapid-growth industries strongly preferred.
• Travel up to 5%, with potential to increase based on business needs.

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Additional Details

• Salary Range: $105,000 - $115,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations)
• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.
• Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.

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We'll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon-we're excited to find the right person and will keep the role open until we do!