Posting Details

Position Information

Position Title
Risk Management Analyst

Department
Environmental Health and Safety

Primary Location
San Marcos Campus

Location Details

• Palomar College believes a healthy work-life balance can improve the physical, emotional, and mental health of our employees. In support of this belief, the District offers the opportunity to work remotely for certain positions, depending on the operational needs of the District and the provisions of the Remote Work Policy. Probationary employees are not eligible to work remotely unless approved by the Assistant Superintendent/Vice President, Human Resource Services. No employee is guaranteed the right to work remotely. No employee shall be authorized to work remotely 100% of the time unless approved by the Assistant Superintendent/Vice President, Human Resource Services.
• Palomar has multiple campus locations (San Marcos, Escondido, Rancho Bernardo and Fallbrook); training may occur at any of these locations and the work location is subject to change depending on future department needs.
• Potential future vacancies may include other District departments, locations, and/or work schedules (i.e. days, evenings or nights).

Full or Part Time
Full-Time

Category
Classified

Hours per week
40

Number of Months
12 month

Work Schedule

• Monday - Friday, 7:30 a.m. to 4:00 p.m.
• Occasional night and weekend hours may be required due to department needs.

Grade
34

Salary/Wage

$ 6,963.41[step 1] - $8,466.61[step 5]. Step placement may be negotiable within this range dependent upon education and experience.

If you are a current employee who applies via the external recruitment process and is selected for a promotion, step placement on the new grade will be in accordance with the applicable District agreement/handbook.

Salary/Wage Frequency
Monthly

Benefits

In addition to a competitive compensation structure, Palomar College also offers an extremely generous benefits package.

• Insurance fully paid for employees and their eligible dependents: four medical plans, dental HMO, and the vision plan (additional plans are available that require employee buy up/monthly contribution)
• Vacation, sick leave and 25 paid holidays
• $80,000 employee term life/accident insurance policy (additional buy up options available)
• Employee long-term care insurance
• Employee Assistance Plan (EAP) - Confidential free counseling, financial, legal, personal and professional development resources for all members of your household
• Additional buy up options available for other voluntary insurance benefits
• Enrollment in CalPERS (California Public Employees Retirement System)

The estimated maximum value of this employer-paid benefits package is approximately $31,245.84 annually.

Primary Function

Performs highly responsible and difficult duties in supporting and administering assigned elements of the District's risk management and loss control program; under direction, administers the District's Injury Illness and Prevention Plan (IIPP); administers District insurance coverage programs to ensure protection of the District's interests and conformance with District policies and legal requirements; participates in conducting site inspections to identify any loss control issues and concerns.

Minimum Qualifications

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

• Experience: Four years of experience in risk management in an insurance company, brokerage or employer risk management department.
• Note: For work experience, a "year" is defined as equivalent to 40 hours per week for 12 months. If the position requires supervisory experience, the experience must be at a professional level (i.e. evaluation and/or discipline of staff).

AND

• Education: Equivalent to a bachelor's degree in business administration, finance, environmental health and safety, or a related from an accredited college or university.

Transcripts must be included to receive credit for education and/or to substitute education in lieu of experience (i.e. Bachelor's degree = 4 years of experience). Click here for Guidelines for Equivalency for Classified Positions.

Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to U.S. equivalency and a course by course analysis) by an appropriate U.S. credentials evaluation service. For a list of credentials evaluation agencies accepted by Palomar College, visit the National Association of Credentials Evaluation Services (NACES) website at https://naces.org/, or the Association of International Credential Evaluators, Inc. (AICE) website at http://aice-eval.org/.

Preferred Qualifications

• Experience analyzing contracts, insurance certificates, and indemnification language to ensure compliance with public sector or large organizational requirements.
• Experience administering or supporting claims management programs, including claim intake, investigation, documentation, and coordination with brokers/carriers.
• Experience using data to identify loss trends and recommend risk mitigation or loss prevention strategies.
• Proficiency using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to develop reports, track data, and communicate effectively with stakeholders.
• Experience implementing and maintaining Cal/OSHA safety programs such as Injury Illness and Prevention Plan (IIPP), Workplace Violence Prevention Program (WVPP), and Hazard Communication Program (HazCom)

Licenses and/or Certificates

N/A

Supervision Received and Exercised

Supervision Received From: Manager, Environmental Health and Safety and Risk Management

Duties and Responsibilities

Essential Functions: Essential responsibilities and duties may include, but are not limited to, the following:

1. Conducts analyses of District rules, policies, procedures and practices and industry best practices and participates in developing and recommending risk management strategies and new and revised policies and procedures for ensuring the protection of District assets and financial interests; conducts or participates in annual site inspections to assess the District's exposure to risk from various sources.
2. Recommends purchase of policies for a broad range of insurance coverages including special events coverage; drafts specifications for the purchase of insurance by bid or negotiation; reviews insurance policies for possible coverage improvements to ensure adequate protection against loss at the most effective cost; may negotiate insurance policy terms and conditions with brokers and underwriters annually; works directly with brokers and carriers to clarify District requirements and seek resolution of complex issues.
3. Participates in administering the IIPP; stays current on illness/pandemic mitigation guidance and education provided by federal, state and regional health agencies; analyzes and recommends updates to the District's IIPP and related policies and practices; works with Human Resources Services to schedule training activities; assists the Manager, Environmental Health & Safety in working with other District staff to develop and implement effective technology solutions to support IIPP administration and compliance; participates in monitoring compliance activities, collects and maintains data and prepares periodic reports; provides support to the Manager, Environmental Health & Safety in meetings with the Emergency Operations Center, Policy Group and District departments on pandemic or risk mitigation initiatives.
4. Analyzes District contracts, agreements, purchase orders and permits to ensure compliance with District policies; determines whether insurance coverage, indemnifications and endorsements submitted by contractors and vendors are in conformance with District policies and requirements; provides information and explains insurance and indemnification requirements to other District staff and contractors, vendors and consultants.
5. Assists in adjudicating standard claims; performs initial claim reviews and follows up with departments to obtain information to resolve questions, discrepancies or missing information; prepares letters of rejection or insufficiency to claimants for approval by administration.
6. Participates in maintaining and reporting of insurance and claims records, using District databases and filing systems; establishes initial claims reserves and the correct loss/damage types; gathers data, researches claims and prepares reports of findings to administration; maintains liaison with carriers in the claims settlement process; posts claim payments/settlements and closes claim files following final adjudication; identifies risk and loss trends, and areas where courses of action are required to mitigate or eliminate loss.
7. Acts as a liaison in coordinating department matters between District personnel, students, the public and insurance companies/broker representatives related to insurance procedures, accidents, incidents and claims; follows through to ensure that needed action is taken; responds independently to a variety of department matters over the phone, in person and online; provides information and handles issues that may require sensitivity, tact and independent judgment.
8. Works closely with Environmental Health and Safety (EHS) staff to ensure workplace safety programs are in place to minimize loss experience; analyzes workplace safety and injury data and works with EHS staff to implement and maintain Cal/OSHA safety programs such as IIPP, Workplace Violence Prevention Program (WVPP), and Hazard Communication Program (HazCom); works with Human Resources Services and Joint Powers Agency staff to develop and implement injury reduction plans; works with Human Resources Services and District managers to evaluate sites and make recommendations to minimize risks and ensure appropriate work accommodations are developed to aid in employee return to work following injury or accident.

Marginal Functions:

1. Supports assigned shared governance committees; makes all meeting arrangements including preparation and posting of agendas and notices; prepares and distributes agendas and supporting documents to appropriate parties; takes and transcribes meeting minutes.
2. May provide lead work direction to lower-level staff, short-term employees and student workers; may assign work and ensures completeness, accuracy and conformance with District/departmental and legal/regulatory requirements and standards; may provide information, guidance and training on work processes and technical procedures.
3. Researches and provides information for California Public Records Act requests.
4. May represent the District in meetings with brokers and at industry meetings.
5. Performs related duties and responsibilities as required.

Knowledge, Skills, Abilities

Knowledge of:

1. Principles, practices, methods and techniques of administering risk management and loss control programs, particularly relating to ensuring adequate general and financial liability protection.
2. Federal and state laws governing governmental liability and the indemnification of risk, particularly as applicable in a community college setting.
3. Property and casualty insurance trends, practices and types of coverage.
4. Policies and procedures for reporting property damage and personal injuries.
5. Research methods and statistical analysis techniques.
6. Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.
7. Principles, practices, concepts and techniques used in customer service, public relations and community outreach.
8. Provisions of the California Public Records Act and the Ralph M. Brown Act.
9. Modern office practices, procedures and equipment including computers and applicable software programs.

Skill in:

1. Analyzing information, data and issues, evaluating alternatives and reaching sound decisions on recommendations on risk management, loss control and illness/pandemic prevention compliance issues.
2. Understanding, interpreting, explaining and applying complex loss control, risk management and illness/pandemic compliance issues and requirements to other District managers and staff, students, other agencies and the public.
3. Analyzing contract and agreement documents to ensure compliance with District insurance and indemnification requirements.