Nature of the Work The position of Associate Dean carries a wide range of responsibilities. Reporting to the Dean of the sector, the Associate Dean's primary task is to assist the Dean in their work to ensure the quality of programs. The Associate Dean is further responsible for coordinating and supervising the sector's daily activities. The Associate Dean manages and coordinates the administrative and technical personnel of the sector and works in close communication and cooperation with the Dean to support the faculty and students of the programs of study in the sector.
Responsibilities - Supports the Dean in determining the human and financial resources required for the operations of the sector under their responsibility and makes recommendations to support the strategic development of the sector;
- Supports the Dean in the general administration of programs;
- Supports the academic administration in the pursuit of the goals and objectives of the College's strategic plan;
- Supervises a large team;
- Engages with students to discuss and investigate academic integrity incidents, grade review requests, program concerns and other difficulties;
- Engages, motivates and supports professionals, support staff and faculty to ensure open communication, positive change and the highest levels of individual and team performance;
- Supports the activities of professionals, support staff and faculty in the sector in the successful execution of their work plans and ensures that institutional processes, critical paths and deadlines are respected;
- Acts as a resource for new and current faculty in terms of college services, resources and pedagogy;
- Manages and understands internal procedures and financial processes, including the management of a complex budget;
- Manages capital acquisitions;
- Develops, implements and adapts administrative processes to meet sector needs;
- Develops and coordinates activities across the sector and with other sectors to ensure efficient and consistent operations within the sector and between other sectors;
- Collaborates with appropriate College services on the development, implementation, evaluation and revision of programs and activities in the sector;
- In collaboration with the Communications office, guides and supports programs in the marketing and communication initiatives of programs (Open House, brochures, communiqués, etc.); assists with recruiting and retention initiatives;
- Represents the sector and the College on internal and external committees as required;
- Operationalizes strategic initiatives and manages projects as assigned;
- Implements and evaluates administrative and financial controls and processes, and ensures the efficient utilization of resources;
- Coordinates renovation projects with Facilities Management (FAMA);
- Performs other related duties.
Qualifications Undergraduate degree in an appropriate specialization and six (6) years relevant experience, preferably including at least three (3) years post-secondary teaching experience.
Conditions Assets:
- A graduate degree in an appropriate specialization;
- Management experience;
- Interest in fields related to the natural sciences, medical sciences, social service, engineering, computer science and mathematics;
- An understanding of the CEGEP system.
The ideal candidate will have:
- Excellent analytical, critical-thinking, decision-making and problem-solving skills;
- Excellent interpersonal, communication and relationship-building skills;
- Excellent organizational skills and attention to detail;
- An open, collegial and collaborative management style;
- Excellent conflict-resolution and negotiation skills;
- Demonstrated success in motivating others, managing performance and building cohesive teams;
- Ability to exercise good judgment;
- Demonstrated ability to use tact and discretion; ability to maintain confidentiality of information and other related matters;
- Demonstrated ability to work in a self-directed and team environment;
- Excellent language skills in both English and French.
