Salary: See Position Description
Location : 6500 Soquel Drive, Aptos, CA
Job Type: Full-time (100%)
Job Number:Department: Bay Area Community College Consortium/Instruction
Division: BACCC (Bay Area Community College Consortium)/Instruction
Opening Date: 10/01/2026
Closing Date: 10/22/2026 11:59 PM Pacific
Please apply for this job directly on the Cabrillo College job opportunities page here. Employment Opportunity Cabrillo College is seeking a
Bay Area Community Colleges Consortium (BACCC) Regional Operations Manager who, under direction, manages, controls, and coordinates the processing of regional sub-grants and vendor contracts for the Bay Area Community College Consortium (BACCC), including the Strong Workforce Program, K12 Strong Workforce Program, and other regional vendor agreements; provides fiscal, technical, and contract management support to the region's community college sub-grant recipients; monitors and approves invoices for payment; performs analytical work and project management; and performs related duties as assigned.
Examples of Duties The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.
Grant & Subgrant Administration- Assists in the development of and implements processes and procedures to manage and facilitate the efficient program grant allocation and invoicing of Strong Workforce Program and K12 Strong Workforce Program (SWP) regional sub-grants; facilitates information sharing on work process issues and process improvements.
- Provides support to regional colleges for the successful implementation of Strong Workforce Program and K12 SWP projects; manages the program grant applications and allocations; processes new contracts and contract modifications when needed by grantees or as additional funds are allocated; closes out grants.
- Serves as liaison between grantee colleges' fiscal department staff and fiscal agent (Cabrillo College) on grant contracts and cash advances, receipt of invoices for reimbursement, initiation and tracking of payments, fiscal year closeout and renewal of blanket purchase orders and other fiscal matters; provides information and assists with resolution of contractual issues.
- Monitors project implementation and performs detailed review of grantee invoices to ensure conformance with Strong Workforce Program provisions and grant allocation; requests additional information and invoice modifications to ensure compliance with grant contract terms and conditions; briefs upper management on contract issues and disagreements and recommends appropriate actions/methods for resolution.
- Establishes project and grant records in BACCC and Chancellor's Office databases and software; ensures the accuracy of grant contract filing systems containing original contract agreements and amendments; maintains and updates files and databases; distributes contract documents to parties of interest; maintains contract records and other specialized records.
Vendor & Contract Oversight- Oversees regional vendor contracts and agreements on behalf of BACCC, including scope negotiation, renewals, invoice review, and performance monitoring
Systems Expertise- Serves as the region's subject matter expert on NOVA (the Chancellor's Office statewide planning and reporting system) and other specialized software; leads process enhancements and the implementation of new services; develops training materials and provides training to regional colleges on technology enhancements and new procedures and methodologies.
- Provides or directs program-specific software support and technical training; analyzes, troubleshoots, and resolves or coordinates the resolution of software problems and errors with regional end users, IT professionals, and software providers; answers technical questions and provides guidance to users on system functionalities and problem correction; resolves or refers server, network, database, or other complex problems to appropriate IT professionals for resolution; develops work process and procedural changes to improve work efficiency and effectiveness.
Operational & Cross-Functional Projects- Leads or supports cross-functional BACCC operational initiatives outside of grant administration, such as website redesign, CRM implementation, and other technology or process improvement projects, as assigned.
- Provides support and assistance to the Director and Chair as needed; maintains a variety of standard and specialized records and files; maintains spreadsheets and databases; generates sensitive and complex reports and documents.
- Represents BACCC on a variety of internal and external project teams and committees; participates and assists in the use of regional collaboration tools such as dashboards and Google Docs; attends and assists with BACCC-sponsored regional meetings and events.
- Provides advice and recommendations on the application of sub-grant allocations and contracting policies; drafts new and revised contracting policies, procedures, contract templates, forms, and other materials.
- Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.
OTHER DUTIES- Performs related duties as assigned.
Minimum Qualifications EDUCATION AND EXPERIENCEAny combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
- Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff; AND
- Graduation from an accredited four-year college with a bachelor's degree and coursework in finance or accounting, AND
- Five (5) years of progressively responsible experience in contracts administration, grants administration, or program management; OR
- An equivalent combination of training and experience.
Desired:- Experience in a California Community College District or a governmental agency.
KNOWLEDGE, SKILLS AND ABILITIESKnowledge of:- BACCC goals, objectives, policies, procedures, and practices applicable to the area of assignment.
- Principles, practices and techniques of grant development and administration including contract monitoring and financial/program reporting.
- Federal and state grant-funding regulations and requirements related to management and compliance expectations.
- College payroll and general accounting system operations, practices and procedures.
- Concepts and practices of business process and systems analysis.
- Methods and techniques for troubleshooting hardware and software-related issues.
- General principles, practices and techniques used in customer service, public relations and community outreach.
- Research methods and analysis techniques.
- Principles and practices of effective management and supervision.
- Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation.
- Applicable sections of the California Education Code and other applicable federal, state and local laws, rules and regulations.
- Safety policies and work practices applicable to the work being performed.
- Applicable Administrative Procedures, Human Resources procedures and collective bargaining agreements.
Skills and Abilities to:- Learn new systems, regulations, and program requirements quickly and independently; maintain organized, well-documented records of processes and decisions for consistent reference and knowledge transfer.
- Analyze budgets, grant expenditures, and general ledger detail.
- Plan, organize, oversee, and evaluate the processes and activities of assigned functions.
- Review grantee contracts and invoices, perform cost calculations, and make accurate determinations on payments and program compliance.
- Define issues, analyze problems, evaluate alternatives, and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules, and policies.
- Analyze and make sound recommendations on complex technical data and legal requirements associated with grants and contract administration.
- Work collaboratively with regional college administration and support staff and provide expert advice and counsel on Strong Workforce Program grants and projects.
- Organize, set priorities, and exercise sound, independent judgment within areas of responsibility.
- Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
- Communicate effectively, both orally and in writing.
- Operate a computer and use standard business software.
- Establish and maintain effective working relationships.
- Represent BACCC effectively in public settings and one-on-one with colleges, employers, and the public on a variety of complex issues.
- Uphold BACCC's mission, values, and objectives.
- Support an inclusive work environment that fosters diversity, respect, and engagement.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:A valid California driver's license or ability to access and use alternative transportation.
Additional InformationAPPLICATION PROCESSRequired for submission:- Complete application & answer supplemental questions; provide detailed information to aid in determining whether the minimum qualification requirements have been met
- Attach resume
- Attach unofficial transcripts from all colleges attended sh
