Summary/Objective Provides human resources and time & attendance support at various stations, working closely with Managing Directors and various departments. Managing the HRIS and Payroll activities for all stations.
Essential FunctionsReasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Strategic Partnership- Partner with Managing Director to understand organizational goals and develop HR strategies that support them
- Provide insights on workforce planning, organizational design, and talent development
- Lead change-management initiatives to support business transformation
Employee Relations & Engagement- Serve as a trusted advisor to Managing Director and Operations Manager on performance, coaching, and conflict resolution
- Conduct investigations and manage employee relations matters with fairness and consistency
- Promote a positive culture and drive engagement initiatives
Talent Management- Responsible for recruitment efforts by partnering with Station Management & Talent Acquisition to identify hiring needs
- Lead performance management cycles, including goal-setting, reviews, and development planning
- Identify high-potential talent and support succession planning
HR Operations & Compliance- Ensure compliance with federal, state, and local employment laws
- Handling employees and management requests and queries appropriately and timely.
- Manage the New Hire Cycle in ADP, Badge & CBP applications and parking request.
- Manage and process Time & Attendance for all stations assigned. Ensuring all payroll processes are done in a timely manner, including adjustments and others.
- Ensure all terminations are processed within 24 hours and that the process is followed as per policy.
- Ensure all timecards are approved by the deadline (weekly)
- Keep up to date the attendance records and employee records and disciplinary records.
- Ensure all I-9's is completed manually, to stay in compliance with the Department of Homeland Security and Department of Labor.
- Assist with any time clock issues and troubleshoot needed locally. Register new employees in Time Clock.
- Maintain office filing system (employee files/documents, operational reports and forms and training records).
- Promote company benefits and collect health insurance waivers, if needed.
- Assist with schedule changes in the system when is needed.
- Responsible for any HR related activities, job fairs, recruitment assistance, benefits and onboarding.
Learning & Development- Assess training development needs
- Coach leaders to strengthen management capability and team effectiveness
Required Skills & QualificationsEducation & Experience- Bachelor's degree in Human Resources, Business Administration, or related field
- 5 years of progressive HR experience
- HR certification (SHRM-CP, SHRM-SCP, PHR, SPHR) preferred
Core Competencies- Strong knowledge of employment law and HR best practices
- Excellent communication, coaching, and interpersonal skills
- Ability to analyze data and use insights to drive decisions
- Proven ability to build relationships and influence leaders
- High level of discretion and professionalism
Supervisory ResponsibilityThis position has supervisory responsibilities to enforce policies and procedures.
Work EnvironmentThis job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical DemandsThis is a largely sedentary role; however, some filing and walking is required. This would require the ability to lift files and open filing cabinets as necessary.
Position Type and Expected Hours of WorkThis is a full-time position. Typical days and hours of work are Monday through Friday. Schedule will be adjusted to admin and operational needs.
Additional Eligibility Qualifications- Must exhibit exceptional customer service and communication skills, both verbal and written
- As a condition of employment, employees must successfully complete a background investigation
- Must be able to read, write and speak English. Bi-Lingual is a plus.
- Human Resources basic knowledge and payroll process
- Knowledge of office management systems and procedures
- Computer literacy in MS Office packages such as Word, Excel, and Outlook.
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload.
- Discretion and confidentiality
- Maintain a good relationship with both management and employees
Security Clearance (if applicable)Must be eligible for CBP seal and pass the criminal background check to obtain the airport ID.
Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
