JOHNSTON COUNTY PUBLIC SCHOOLSJOB DESCRIPTIONTITLE OF POSITION: Public Records, Policy, and District Compliance Specialist
LOCATION: School Improvement Services
PAY GRADE: Grade 84 ($82,626-$110,374/annually, contingent upon qualifications and prior experience)
TERM OF EMPLOYMENT: 12 Months
REPORTS TO: To Be Determined
JOB GOAL: The Public Records, Policy, and District Compliance Coordinator oversees the district's public records program, Board policy management processes, and district compliance initiatives. This position ensures compliance with North Carolina General Statutes, State Board of Education requirements, federal regulations, and Johnston County Board of Education policies and procedures. The coordinator serves as the primary point of contact for public records requests, facilitates policy development and maintenance, monitors district compliance requirements, and works collaboratively with district departments and legal counsel to mitigate risk and ensure transparency, accountability, and operational excellence.
QUALIFICATIONS: - Degree in Public Administration, Business Administration, Legal Studies, Communications, Records Management, or a related field required; bachelor's degree preferred.
- Minimum of three years of progressively responsible experience in administrative services, records management, policy administration, compliance, or local government operations.
- Experience with North Carolina Public Records Law and records retention requirements preferred.
- Experience in policy development, regulatory compliance, or school district administration preferred.
- Knowledge of federal, state, and local laws governing public education and public records.
- Ability to manage multiple priorities and deadlines simultaneously.
- Strong analytical, organizational, and problem-solving skills.
- Ability to work independently and exercise sound judgment.
- Proficiency with electronic records management systems and office technology applications.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Excellent written, verbal, presentation, and customer service skills.
- Ability to establish and maintain effective working relationships with district personnel, government agencies, legal counsel, and community stakeholders.
DUTIES AND RESPONSIBILITIES: Public Records Administration - Serve as the district's point of contact for public records requests.
- Analyze, process, track, and respond to public records requests in accordance with North Carolina General Statutes and Board policies.
- Coordinate with departments to identify, collect, review, and produce responsive records.
- Evaluate records with legal counsel to determine exemptions and ensure appropriate redactions.
- Maintain documentation and reporting systems related to public records requests.
- Develop and implement procedures and guidelines for records storage, retrieval, tracking, and retention.
Board Policy Management - Coordinate the development, revision, maintenance, and dissemination of Board policies and administrative procedures.
- Monitor changes in federal and state laws and recommend policy updates as needed.
- Maintain the district's policy manual and ensure accessibility and accuracy of policy information.
- Provide guidance and training to administrators and staff regarding Board policies and procedures.
- Assist with policy research, interpretation, and implementation.
District Compliance - Monitor district compliance with applicable federal and state laws, regulations, and Board policies.
- Coordinate districtwide compliance activities and maintain required documentation and records.
- Develop systems and processes to ensure timely completion of compliance requirements, reports, and corrective actions.
- Conduct periodic reviews and audits of district processes and procedures to identify compliance concerns and recommend improvements.
- Collaborate with departments to address compliance issues and implement corrective measures.
- Assist in preparing reports, presentations, and communications related to district compliance initiatives.
General Responsibilities - Develop and deliver training for district staff regarding records management, policy implementation, and compliance procedures.
- Serve as an active participant on district leadership and communication teams as assigned.
- Perform administrative duties and special projects as assigned.
- Perform other duties as assigned by the Superintendent or designee.
PHYSICAL REQUIREMENTS: - Ability to communicate effectively in written and oral forms.
- Ability to speak before groups of people with poise, voice control, and confidence.
- Ability to sit, stand, walk, bend, reach, lift, push, pull, and perform repetitive motions as required by the position.
- Ability to lift and carry materials weighing up to 25 pounds.
- Ability to use standard office equipment and technology for extended periods.
SPECIAL REQUIREMENTS: - Must possess a valid North Carolina driver's license.
- Ability to attend meetings and trainings outside of regular working hours when necessary.
- Ability to establish and maintain effective working relationships with students, parents, employees, Board members, community leaders, government agencies, and other stakeholders.
DISCLAIMERS: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.
