Job Description
The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout the New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on "what works," staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.
Under the direction of the Assistant Commissioner of Financial Operations, the PS Budget Analyst is responsible for managing and analyzing the agency's Personnel Services (PS) budget and serve as backup for the Other Than Personal Services (OTPS) budget. The position supports agency-wide budget planning, financial analysis, expenditure monitoring, and reporting activities to ensure the effective allocation and management of fiscal resources.
Responsibilities include developing and monitoring spending plans; preparing and analyzing financial plans, surplus/needs assessments, Program to Eliminate the Gap (PEG) initiatives, New Needs requests, and budget modifications; and responding to requests from oversight agencies, including the Office of Management and Budget (OMB) and the Comptroller's Office. The PS Budget Analyst monitors PS expenditures, budgeted headcount, staffing trends, and OTPS spending to ensure alignment with approved budgets and fiscal objectives.
The PS Budget Analyst reviews personnel actions and salary justification packages to ensure compliance with approved funding and headcount allocations; prepares and processes budget modifications, journal vouchers, payroll redistributions, and accrual transactions; maintains salary schedules, collective bargaining and roster correction databases; prepares PMS submissions and budget lines; and supports payroll and personnel budgeting activities. The PS Budget Analyst is also responsible for monitoring OTPS expenditures, reviewing funding availability, and preparing projections to support agency purchasing and operational needs.
Additional responsibilities include conducting variance analyses to identify and explain differences between planned and actual spending; developing fiscal impact projections and staffing cost estimates; preparing biweekly, monthly, quarterly, and ad hoc budget, financial, and headcount reports; and providing regular analytical support to agency leadership. The PS Budget Analyst attends meetings with program divisions to review spending activity, discuss budgetary needs, and provide recommendations regarding resource allocation and financial planning.
The PS Budget Analyst coordinates with agency divisions, Human Resources, Payroll, and oversight entities to ensure compliance with budgetary policies, accurate financial reporting, and effective fiscal management. The PS Budget Analyst supports budget development, financial forecasting, and strategic decision-making through data analysis, customized reporting, and the preparation of executive-level budget materials.
*Maximum salary is not guaranteed.
ADMINISTRATIVE STAFF ANALYST ( - 1002D
Qualifications
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
Additional Information
