Mastec Inc

Proposal & Subcontractor Administrator

Mastec Inc • $69K — $103K *
Vancouver, WA 98682In-Person
Business Services
Less than 5 years of experience
5 days ago
Job Overview by Ladders

Qualifications

  • Bachelor's degree in Business Administration, Construction Management, Communications, or related field preferred; equivalent work experience considered.
  • 2+ years of proposal coordination or subcontractor administration experience.
  • Experience managing subcontractor prequalification processes and evaluation scorecards.
  • Proficient in organizing and managing Requests for Proposals (RFPs) and bid documentation.
  • Strong experience in cross-functional team coordination across project management and supply chain.
  • Ability to handle subcontractor communications during the bidding lifecycle, including RFIs and proposal reviews.
  • Demonstrated professionalism with sensitive bid and proposal information.

Responsibilities

  • Coordinate the subcontractor prequalification process and manage yearly requalifications.
  • Collect required information for RFPs in collaboration with project and estimating teams.
  • Write and ensure posting of RFPs for subcontractor review.
  • Manage all bid events using Monday.com software.
  • Serve as the primary contact for subcontractors during the bid process.
  • Conduct pre-bid meetings and liaise between project teams and subcontractors for site visits.
  • Manage timely responses to subcontractor RFIs and proposal submissions.

Benefits

  • Participate in a 401(k) Plan.
  • Join the Employee Stock Purchase Plan.
  • Access comprehensive Health, Dental, & Vision Insurance.
  • Option for Voluntary Life Insurance coverage.
  • Voluntary Short Term & Long-Term Disability Insurance available.
  • Enjoy paid time off to balance work and life.
Full Job Description
Overview

We are looking for a Proposal Subcontractor Administrator to join our team remotely within the U.S., preferably in the Vancouver, WA area.

Position Summary:

The Proposal/Subcontractor Administrator's main function is to be the main contact between the Program and potential subcontractors. They ensure that subcontractor RFP processes comply with internal, customer, and regulatory requirements. They implement and direct documentation procedures in storing, updating, and distributing engineering documents, including blueprints, mechanical drawings, specifications sheets, etc., and ensure that all aspects of the bid event, including scoring subcontractors, go smoothly.

H&M West's Team in the Vancouver office has an active multi-billion dollar program to execute a large number of projects over the next 10 years. To date, this Team has over 35 transmission line and substation projects that are in various stages of design, with construction beginning on multiple projects in 2026.

Responsibilities

The Proposal/Subcontractor Administrator's responsibilities include the following:
  • Coordinating and organizing the prequalification process and ensuring subcontractors are requalified every year and completing prequalification scorecards.
  • Working with project team, estimating team, and proposal team to collect all required information for an RFP.
  • Writing RFPs and ensuring all required information is posted for subcontractor review.
  • Posting, organizing, and managing all bid events in Monday.com.
  • Acting as the main contact for subcontractors during their bid process.
  • Organizing and running all pre-bid meetings and acting as liaison between project team and subcontractors for site visit organization.
  • Working with team members to ensure all subcontractor RFIs are answered and sent to subcontractors in a timely manner.
  • Working with subcontractors the day a bid is due to ensure they have posted their bid and proposal correctly.
  • Coordinating internal and external reviews of subcontractor proposals.
  • Collaborating with teams to evaluate and score subcontractor proposals based on established criteria.
  • Training subcontractors in the bid management software.
  • Working closely with estimating staff to identify subcontracted scopes and quantify subcontracted work.
  • Acting as a liaison between the estimating and proposal management teams to ensure all teams understand changes and nuances of subcontractor pricing.
  • Acting as a liaison between the SCM team and subcontractors to ensure all parties have adequate information to appropriately bid the work.
  • Working with new subcontractors and getting them onboarded into the bid event system.
  • Organizing the subcontractor scoring process with the internal teams
  • Organizing subcontractor proposals for proposal submittal according to client and proposal requirements.

Skills Necessary
  • Strong attention to detail
  • Strong communication skills and patience in working with multiple personality types and skill sets
  • Strong problem-solving skills
  • Highly organized
  • Ability to juggle multiple projects and multiple deadlines at once
  • Ability to work with many personality types and skill levels
  • Bidding platform (Building Connected, Monday.com, Procore) experience a plus, but not necessary.
  • If no bidding platform experience, willingness to learn a new platform.


Qualifications

  • Bachelor's degree in Business Administration, Construction Management, Communications, or related field preferred; equivalent work experience considered.
  • 2+ years of experience in proposal coordination, subcontractor administration, estimating support, procurement, construction operations, or bid management.
  • Experience coordinating subcontractor prequalification processes, annual requalification tracking, and evaluation scorecards.
  • Proven ability to prepare, organize, and manage Requests for Proposals (RFPs) and subcontractor bid documentation.
  • Strong experience coordinating cross-functional teams including project management, estimating, proposal management, and supply chain teams.
  • Ability to manage subcontractor communications throughout the bidding lifecycle, including RFIs, bid submissions, onboarding, and proposal reviews.
  • Demonstrated ability to maintain accuracy, confidentiality, and professionalism while handling sensitive bid and proposal information.

Salary Range: $69,300 - $103,900/annually

Benefits:

Full-time employees are eligible to participate in our benefit plan which includes the following:
  • 401(k) Plan
  • Employee Stock Purchase Plan
  • Health, Dental, & Vision Insurance
  • Voluntary Life Insurance
  • Voluntary Short Term & Long-Term Disability
  • Paid time off

About Mastec Inc

MasTec is an infrastructure engineering and construction company that serves the utility, communications, and government industries. The company is specialized in the engineering, building, installation, maintenance, and upgrade of energy, utility, and communications infrastructure, including electrical utility transmission and distribution; power generation; natural gas and petroleum pipelines; wireless, wireline, and satellite communications; wind and solar farms; and water and sewer systems. MasTec was founded in 1994 and is based in Coral Gables, Florida.

Mastec Inc Careers

Join the dynamic team at Mastec Inc, a leader in infrastructure construction, where innovation meets professional excellence, creating a thriving environment for career growth. At Mastec Inc, we are committed to building a diverse and inclusive workforce, reflecting our dedication to leadership and innovation in the industry.

Work You'll Do

At Mastec Inc, you'll be part of a company that values your skills and supports your professional growth. Our team is at the forefront of the construction industry, leading projects that redefine landscapes and communities. With Mastec Inc, your work will not only be challenging and rewarding but also pivotal in shaping the future of infrastructure.

Explore Job Opportunities

Whether you're a seasoned professional or just starting your career, Mastec Inc offers a range of job opportunities and employment paths, including full-time positions and internships. Our hiring process is designed to be transparent and engaging, ensuring that every candidate is equipped to succeed from the interview through to their long-term career journey.

Innovate and Lead

Join a culture of innovation where your ideas can lead to significant advancements in construction methods and technologies. Mastec Inc encourages a culture of leadership and continuous improvement, where every team member is a key player in driving success.

Grow With Us

Career growth at Mastec Inc is not just a possibility—it's a priority. We are dedicated to providing professional development and diversity training that ensures every employee has the tools to advance and excel. From networking opportunities within the industry to leadership training programs, your potential for growth is limitless.

Benefits and Culture

Mastec Inc is proud to offer competitive benefits that support the health, well-being, and financial security of our employees and their families. Our culture is built on a foundation of respect, integrity, and commitment, making Mastec Inc not just a great place to work, but a community.

Internship Programs

Kickstart your career with a Mastec Inc internship, where you can apply your academic knowledge in a real-world setting. Gain invaluable experience, develop essential industry skills, and build a network of professional contacts. Our internships provide a robust platform for learning and growth, setting the stage for a successful career.

Join Our Team

Ready to take the next step in your career? Explore the open positions at Mastec Inc and find where your skills, passion, and ambitions can make a difference. We are continuously looking for curious, creative, and solution-driven team players who are ready to drive innovation and excellence in the construction industry.

Stay Connected

Keep up to date with the latest at Mastec Inc through our careers blog. Gain insider perspectives, industry-leading insights, and career tips that you can put to use today—all from the people who work here.

Job Alert Emails

Personalize your subscription to receive job alerts, latest news, and insider tips tailored to your preferences. Discover the exciting and rewarding opportunities that await at Mastec Inc. At Mastec Inc, we're not just building projects—we're building careers. Join us and be part of a team that's setting new standards in the construction industry.
Learn more about Mastec Inc
Size
27,000 employees
Market Cap
$6.4 billion
Industry
Real Estate & Construction
Net Income
$322.8 million
Founded
1929
5 Year Trend
+9.1%
Revenue
$6.3 billion
NASDAQ
MTZ
* Ladders Estimates
Ad banner background

Get Ready For Your
Next Interview

More Jobs at Mastec Inc

  • Mastec Inc
    Senior Project Manager
    $120K — $180K *
    Pomona, CA 91766 (Los Angeles County)
    3 days ago
    Energy & Utilities
    In-Person
  • Mastec Inc
    Vice President of Power Central Operations
    $200K — $285K *
    West Sacramento, CA 95691 (Yolo County)
    3 days ago
    Energy & Utilities
    In-Person
  • Mastec Inc
    Project Manager I
    $90K — $119K *
    West Sacramento, CA 95691 (Yolo County)
    5 days ago
    Real Estate & Construction
    In-Person
  • Mastec Inc
    Finance Manager
    $105K — $158K *
    Pomona, CA 91766 (Los Angeles County)
    1 week ago
    Finance & Insurance
    In-Person
  • Mastec Inc
    Director, Operations
    $160K — $223K *
    Pomona, CA 91766 (Los Angeles County)
    2 weeks ago
    Energy & Utilities
    In-Person

More Business Services Jobs

Find similar Proposal & Subcontractor Administrator jobs:

NationwideVancouver, WA