The 'Apply with SEEK option' will be utilized for International applicants, mainly Australia. If this does not apply to you please use the 'Apply' option.Join a team that believes great work starts with great people-where collaboration is genuine, support is real, and wins are celebrated together. We're seeking a Proposal Specialist with experience developing high-quality RFP/RFQ responses, partnering with cross-functional subject matter experts, and managing timelines in a fast-paced environment. Here, you'll have the opportunity to grow your skills, refine your expertise in proposal development, and make a meaningful impact. This fully remote role offers the flexibility to thrive while staying connected to a welcoming, high-performing team. Prefer candidates reside in California or Texas. Other US locations will be considered but must have familiarity with CA & TX RFP/RFQ pursuits.
Job Description PRIMARY PURPOSE: To develop and respond to requests for information and proposals; to collaborate with various subject matter experts (SMEs) to ensure the proposals are completed timely and accurately; and to provide oversight of quality and cohesiveness of response.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
- Reviews and vets RFP & RFQ opportunities in collaboration with regional leadership & SMEs, coordinating and responding to ensure timely and accurate submissions
- Provides initial draft of each request to various subject matter experts (SMEs) as needed and incorporates any needed edits or updates to the response.
- Ensures initial draft is compliant, responsive, and specifically tailored to each client's needs.
- Ensures security and integrity of all proposal documentation.
- Works collaboratively with the SMEs to ensure new requirements are identified and documented.
- Facilitates internal flow and review of all proposal inputs and directs production of final master proposal.
- Determines and maintains the timeline for each response to ensure that deadlines are met.
- Helps develop and maintain proposal best practices.
- Takes on additional assignments, such as RFP follow-up requests, proposal library update projects and other ad hoc assignments.
- 5+ years of professional experience required, preferably within a related industry such as engineering, construction, architecture, or other professional service.
ADDITIONAL FUNCTIONS and RESPONSIBILITIES
- Performs other duties as assigned.
- Supports the organization's quality program(s).
QUALIFICATIONS
Education & Licensing
Bachelor's degree from an accredited college or university preferred.
Experience Requirements
Minimum of four (4) years of related experience, or an equivalent combination of education and experience
At least one (1) year of project management experience required
At least one (1) year of proofreading and editing experience required
Preferred / Advanced ExperienceEight (8) to ten (10) years of related experience, or an equivalent combination of education and experience. Five (5)+ years of proposal management experience, preferably within environmental, engineering, construction, architecture, or other professional services industriesMinimum of five (5) years of proofreading and editing experienceSkills & Knowledge
- Demonstrated experience in creating winning proposals in response to Requests for Qualifications and Proposals issued by Public Agencies (City, County, State, and Federal level) specifically CA & TX
- Effective collaboration skills to work harmoniously with project pursuit teams
- Proactive and able to work independently, managing priorities and delivering results
- Strong grammar and proofreading skills
- Knowledge of appropriate software
- Good project management skills
- Good time management and organizational skills
- Good oral and written communication skills
- PC literate, including Microsoft Office products
- Ability to work in a fast-paced high-pressure environment
- Ability to work in a team environment
- Ability to meet or exceed Performance Competencies
- Simultaneously; and ability to meet deadlines
- Develop and manage teaming relationships to support RFP requirements, including meeting minority and subcontracting participation goals.
WORK ENVIRONMENT
When applicable and appropriate, consideration will be given to reasonable accommodations.
Mental: Clear and conceptual thinking ability, excellent, judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work=related stress; ability to handle multiple priorities.
Physical: Computer keyboarding, travel as required
Auditory/Visual: Hearing, vision and talking
If your application is selected to advance to the next round, you will receive an e-mail notification or phone call from a recruiter to schedule an initial call.#LI-SC2 #LI-Remote#RFPExperience #RFQExpert #ProposalSpecialist #ProposalManagement #BidManagement #EFIGlobal #JoinOurTeamAs required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $75,000 - $90,000 annually. A comprehensive benefits package is offered including, but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.#LI-SC2 #LI-Remote#RFPExperience #RFQExpert #ProposalSpecialist #ProposalManagement #BidManagement #EFIGlobal #JoinOurTeamThe statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
