The Proposal Manager II works as an integral part of Seneca's Business Development team and is responsible for managing direct and competitive award proposals from kickoff to final resolution -- including documents, logging/tracking inputs, communicating with team members [internal and external], and drafting/editing text [notably resumes and past performance]. Responsibilities include, but are not limited to: - Review and interpret solicitations to identify critical items required for compliant responses - Create proposal schedules and meet deadlines. - Format/create documents, presentations, and spreadsheets as needed in response to solicitations and tracking internal processes. - Build compliant proposal outlines, resume templates, past performance templates, draft cover letters, and tailored boilerplate materials. - Coordinate and schedules meetings (e.g., Kickoff Meetings, Color Team reviews, etc.) - Lead status calls - Lead activities required to successfully perform Pink, Red, and Gold Team proposal reviews. - Prepare compliance matrix and conduct compliance review - Draft and edit proposal content - Facilitate the development of win themes and integrate them into proposals. - Tailor Past Performance and Resumes for the requirements of the RFP and to support Win Themes - Manage the PPQ process, completing Contractor sections, insuring the PPQ goes to the correct CPM and checking the status of the client submitting the PPQ - Reviewing proposals to ensure sections comply with RFP requirements, contain win strategies, win themes, and comply with format and style criteria. - Maintains SharePoint proposal file organization and access to ensure proposal documentation security and integrity; maintains electronic file structure and archive, coordinating team member access/permissions; and sets up virtual space for documentation development and all working files - Issue/respond to and track partner data calls - Compile, edit, and submit proposal questions - Review and format resumes for submission - Format, edit, and white glove documents as needed - Ensure final products are in proposal libraries - Identify, assess, resolve, and/ or escalate issues as needed - Work collaboratively with other corporate teams and partners - Successfully manage competitive proposals in the $10M-$50M range - Track and document proposal status using approved tools - Perform other duties as assigned Basic Qualifications: - Bachelor's degree - Proposal Management Certification (APMP Foundation or Shipley Proposal Management Certification) - Federal Government proposal management experience (3-5 years) - Strong time management, organizational, and prioritization skills - Strong understanding and knowledge of AI usage in proposal development and AI governance - Strong verbal communication skills - Excellent writing and editing skills - Meticulous attention to detail with a focus on producing quality products - Demonstrated ability to work in a collaborative setting and effectively interact with team members - Customer service oriented with the ability to prioritize work and meet tight deadlines - Ability to work flexible hours as needed - possibly including some nights and weekends - Expertise with MS Office suite (Word, Excel, PowerPoint, etc.), Teams, and SharePoint - Proficiency using Adobe Acrobat Pro - Experience using any AI enabled proposal development software tool in proposal development Desired Skills: - APMP or Shipley training and certification - Technical Writing