Job Title
Proposal Manager
Location
Springfield, VA 22150 US (Primary)
Category
Project Management
Job Type
Full-Time
Career Level
Staff
Education
Bachelor's Degree
Travel
None
Security Clearance Required
None
Job Description
Duties and Responsibilities- Successfully lead and deliver 3-5 simultaneous proposal efforts, coordinating cross-functional teams and managing multiple deadlines without sacrificing quality or compliance.
- Develop and manage proposal schedules, outlines, compliance matrices, and submission requirements.
- Coordinate cross-functional teams, including SMEs, pricing, and leadership, to drive proposal execution.
- Write, edit, and finalize key proposal sections, including executive summaries, management approaches, and past performance volumes.
- Ensure all proposal content aligns with solicitation requirements, evaluation criteria, and federal acquisition guidelines.
- Facilitate proposal meetings, including kickoff sessions, status updates, and color team reviews (Pink, Red, Gold).
- Support development of RFIs, Sources Sought responses, and white papers to contribute to early-stage opportunity positioning.
- Conduct and synthesize market research to support capture strategies and proposal development.
- Maintain and update proposal content libraries, templates, and reusable materials for efficiency and consistency.
- Leverage AI-enabled proposal tools, automation, and content management platforms to improve proposal quality, accelerate development cycles, and reduce administrative burden.
- Track and manage multiple proposal timelines, deliverables, and dependencies in a fast-paced environment.
- Identify and resolve proposal development challenges, ensuring deadlines are met without compromising quality.
- Provide regular status updates to leadership on proposal progress, risks, and resource needs.
- Step in as needed to support all aspects of proposal development in a lean team environment.
- Support opportunity shaping activities, including market research, competitive analysis, win themes, and pre-RFP positioning.
What You'll Own- Primary lead on all federal proposals, RFIs, and market research varying in size and complexity.
- Manage proposal efforts ranging from quick-turn task order responses to large strategic bids.
- Partner with capture managers and executives to shape winning strategies.
- Improve proposal processes, templates, and AI-enabled workflows.
- Contribute directly to QualX growth objectives.
Job Requirements
Qualifications and RequirementsEducation- Bachelor's degree in communications, English, business, or a related field preferred.
Required Professional Experience- 5-8 years of experience managing federal government proposals.
- Demonstrated experience serving as proposal manager on federal proposals valued from $10M to $100M+.
- Demonstrated ability to manage 3-5 concurrent proposal projects in a fast-paced federal contracting environment, consistently meeting aggressive deadlines and submission requirements.
- Experience supporting or developing RFIs, Sources Sought responses, or white papers.
- Experience with GovDash, GovWin, SAM.gov, SharePoint, and Microsoft Teams.
- Experience working in a federal contracting environment is required.
- Strong understanding of federal procurement processes, RFP structures, and compliance requirements.
Required Skills- Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills, including the ability to draft, edit, and refine proposal content.
- Proven ability to manage proposal processes independently and drive teams toward deadlines.
- Strong attention to detail, particularly in compliance and document quality.
- Ability to coordinate across multiple stakeholders, including technical, operational, and leadership teams.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with proposal and content management tools (e.g., GovDash, SharePoint).
- Ability to leverage AI tools to improve efficiency and content development.
Preferred Qualifications:- APMP Foundation or Practitioner certification.
- Experience supporting DoD, Joint Staff, OSD, Army, Navy, Air Force, or civilian agencies.
- Experience managing both task order and standalone proposal efforts.
- Familiarity with Shipley-based proposal processes.
- Familiarity with DoD, Joint Staff, or other federal agency proposal environments preferred.
Salary range for this is position is $100,000-$120,000 Annually
