General SummaryManages the execution of responses for U.S. Government issued Requests for Proposal (RFP), Requests for Information (RFI), and Sources Sought. The Proposal Manager participates in capture planning and strategy development, leads the full life cycle of the proposal process, and works closely with the Capture Manager, Operations, Contracts, Pricing, and external teammates and/or subcontractors to produce the final response document and follow-up on customer requests under strict deadlines.
Essential Duties and Responsibilities- Lead the full life cycle proposal process, to include, producing a compliance matrix and proposal schedule, assigning deliverables and managing technical writing team and graphic designer, creating proposal response outlines, drafting non-technical sections, compiling and editing supplied content, and scheduling and leading the kickoff meeting, stand-up meetings, and color reviews.
- Acts as the RFP subject matter expert and communicates customer requirements and deadlines to the bid team members.
- Monitors GovWin, GSA eBuy, and other relevant bid portals for amendments, modifications, and/or additional information necessary to obtain and provide updates to bid team regarding schedule and requirements.
- Interfaces with government customer or coordinates responses to inquiries with internal Business Development and/or Contracts team.
- Manages collaborative workspace (SharePoint) to maintain document control.
- Performs desktop publishing in Adobe InDesign (primary) or Microsoft Word (based on customer requirements) to create initial draft proposal, color team review materials, and final proposal documents.
- Creates and/or assists in development of visuals for the response.
- Collects and provides feedback and lessons learned to help improve the quality of proposal responses, boilerplate content, tools, and processes as part of proposal closeout.
- May be responsible to prepare worksheets for cost accounting/estimating by analyzing blueprints, plans, and related customer documents. This position may also consult with technical and trade personnel as required.
- Monitors RFP project compliance requirements to ensure compliance with Service Contract Act, Davis Bacon Act and other Federal regulations as required.
- Responsible for keeping current on government regulations and commercial trends.
- Performs other duties as assigned.
Knowledge, Experience and Skill Requirements- Five (5) years of relevant work experience in proposal development, preferably managing solicitation responses for U.S. Government clients, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
- Excellent proposal and project management skills with the ability to manage diverse proposal teams of various sizes and interface with executive management.
- Excellent verbal and written communication skills.
- Ability to work in a fast-paced environment while managing multiple proposals and tasks with competing priorities.
- Proficient in full Microsoft Office suite of products, including Word, Excel, PowerPoint, Project, SharePoint, and Teams.
- Ability to produce proposal documents in Adobe InDesign is highly desirable.
- Knowledge of Bid and Proposal best practices and process and understanding of U.S. Government procurement regulations and labor laws is highly desirable.
- APMP certification and/or formal proposal management training (Shipley) is highly desirable.
- IDIQ, task order proposal, and OCONUS experience is desirable
- Experience in PleaseReview is desirable
Physical, Environmental and Sensory Requirements- Work environment is a typical office setting.
- Physical demands include intermittent sitting, standing, and walking, and occasional bending reaching and lifting.
- Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc. but generally not to the point of being disagreeable.
- Must be prepared to work out of the J & J Worldwide Service Reston VA or Franklin TN office.
- May require minimal travel
This job description is subject to change by the employer as the needs of the employer and requirements of the job change.
