Project Scheduler (Entry Level to SME) TS/SCI with Poly REQUIRED

Category: Business Consulting, Strategy and Digital Transformation

Main location: United States, Virginia, Arlington

Position ID:J0726-1996

Employment Type: Full Time

Position Description:

CGI Federal has an exciting opportunity for Project Schedulers within our Intel sector advancing the national security mission through cutting edge technology. You must have a passion for keeping pace with rapidly evolving technology advancements and leveraging your knowledge on a highly collaborative team to deliver state-of-the-art capabilities.

The Project Scheduler assists project managers by creating, updating, and maintaining basic project timelines. They help track daily tasks, monitor progress, and coordinate with team members to ensure deliverables are met on schedule, typically using entry-level scheduling software or spreadsheets.

This position is located in our Arlington office; however, a hybrid working model is acceptable.

Your future duties and responsibilities:

Key Responsibilities (Entry Level)
• Schedule Updates: Input task durations, dependencies, and milestones into project tracking tools.
• Progress Tracking: Collect updates from the team and monitor daily progress against the established timeline.
• Communication: Notify the Project Manager and team members of upcoming deadlines and schedule changes.
• Reporting: Assist in drafting routine progress reports and compiling schedule-related documentation.
• Risk Identification: Flag potential delays or scheduling conflicts early on so the team can address them.

Key Responsibilities (Junior Level)
• Schedule Development: Draft, update, and maintain baseline project schedules and Work Breakdown Structures (WBS) using software like Microsoft Project or Primavera P6.
• Timeline Tracking: Routinely monitor daily and weekly progress, ensuring individual team tasks are completed on time.
• Risk & Delay Management: Analyze the schedule to identify bottlenecks, warn stakeholders of potential delays, and help determine the critical path.
• Reporting: Prepare status updates, performance evaluation reports, and schedule variance data for management and project teams.
• Stakeholder Coordination: Collaborate with cross-functional teams to align project goals and adjust timelines as changes occur.

Key Responsibilities (Mid-Level)
• Schedule Development: Build and maintain detailed Critical Path Method (CPM) project schedules, integrating engineering, procurement, manufacturing, and construction phases.
• Baseline Management: Establish and monitor the schedule performance baseline, ensuring all milestones, deliverables, and dependencies are clearly defined.
• Progress Tracking: Regularly update the schedule with actual progress, assess schedule variance, and track Key Performance Indicators (KPIs) against initial targets.
• Risk & Issue Mitigation: Identify potential schedule delays and critical path constraints, proactively developing mitigation strategies and "what-if" scenarios.
• Stakeholder Collaboration: Facilitate planning meetings and communicate schedule health, four- to six-week lookahead schedules, and impacts to project managers, contractors, and leadership.

Key Responsibilities (Senior Level)
Advanced Scheduling & Integration
• Build, maintain, and own the Integrated Master Schedule (IMS) and detailed baseline schedules using advanced project management software (e.g., Primavera P6, MS Project).
• Lead horizontal and vertical schedule integration, ensuring alignment across engineering, procurement, manufacturing, construction, and commissioning.
• Apply Work Breakdown Structure (WBS) principles to develop detailed, logic-driven networks with precise interdependencies, lags, and leads.
Risk Analysis & Critical Path Management
• Conduct rigorous Critical Path Method (CPM) analysis to isolate schedule vulnerabilities and high-risk activities.
• Perform forensic schedule analysis, delay impact assessments, and "what-if" scenario modeling to guide strategic executive decision-making.
• Maintain the project Risk Register, continuously strategizing workarounds and mitigation contingencies.
Resource & Cost Integration
• Actively resource-load and cost-load the schedule to establish a definitive Performance Measurement Baseline (PMB).
• Execute Earned Value Management (EVM) metrics (e.g., SPI, CPI, ETC) to accurately measure real-time progress versus the baseline.
• Forecast labor and material allocation to prevent over-allocation and ensure optimal resource utilization across the enterprise.
Leadership, Communication & Governance
• Facilitate interactive planning sessions (e.g., Last Planner System, pull planning) to secure stakeholder buy-in and align execution teams.
• Draft executive-level schedule narratives and KPI dashboards to report precise project health to leadership, owners, and stakeholders.
• Mentor and provide technical oversight to Level 1/2 Schedulers and project controls teams, championing best practices.

Key Responsibilities (SME Level)
Integrated Master Schedule (IMS) Development: Build and maintain resource-loaded and cost-loaded master schedules from conceptual design through commissioning using advanced software like Primavera P6 or MS Project.
Critical Path & Float Management: Execute expert-level critical path analyses, network logic audits, forward/backward passes, and float path evaluations to spot early warning signs of delays.
Forensic Delay & Time Impact Analysis (TIA): Objectively evaluate contractor baseline submissions, perform Time Impact Analyses (TIA) for change orders, and assist teams in delay negotiations and mitigation plans.
Stakeholder & Vendor Integration: Work directly with project managers, procurement, trade partners, and engineers to define Work Breakdown Structures (WBS) and align on constraints, logic ties, and material lead times.
Risk Management: Maintain project risk registers and develop risk curves to forecast scenarios and minimize impacts on the final completion date.
Leadership & Mentorship: Lead interactive planning sessions (such as Last Planner System / Pull Planning). Mentor junior scheduling staff and develop standardized project controls procedures.

Required qualifications to be successful in this role:

All roles require an active TS/SCI with Poly

Entry Level:
• Education:
o High School Diploma/GED with 4 years of relevant experience,
o Associates Degree with 2 years of relevant experience,
o or Bachelor's Degree with 0 years of relevant experience
• Organization & Detail: Strong ability to keep track of multiple moving parts and maintain accurate records.
• Technical Proficiency: Basic understanding of scheduling software (such as Microsoft Project or Primavera P6) and spreadsheet tools like Excel.
• Communication: Clear, professional verbal and written skills to coordinate with different departments.
• Time Management: Capable of meeting strict deadlines and prioritizing daily administrative support tasks.

Junior Level:
• Education:
o High School Diploma/GED with 6 years of relevant experience,
o Associates Degree with 4 years of relevant experience,
o Bachelor's Degree with 2 years of relevant experience,
o or Masters Degree with 0 years of relevant experience
• Software Proficiency: Strong working knowledge of MS Project, Primavera P6, or similar project controls software.
• Analytical Skills: Foundational understanding of the Critical Path Method (CPM).
• Soft Skills: Exceptional organizational skills, problem-solving abilities, and strong written and verbal communication.

Mid-Level:
• Education:
o High School Diploma/GED with 8 years of relevant experience,
o Associates Degree with 6 years of relevant experience,
o Bachelor's Degree with 4 years of relevant experience,
o or Masters Degree with 2 years of relevant experience,
o or PhD with 0 years of relevant experience
• Software Proficiency: Advanced working knowledge of industry-standard project management software such as Primavera P6 and Microsoft Project.
• Analytical Skills: Strong understanding of project management methodologies, including Work Breakdown Structure (WBS), earned value management (EVM), and critical path logic.

Senior Level:
• Education:
o High School Diploma/GED with 10 years of relevant experience,
o Associates Degree with 8 years of relevant experience,
o Bachelor's Degree with 6 years of relevant experience,
o or Masters Degree with 4 years of relevant experience,
o or PhD with 2 years of relevant experience
• Technical Mastery: Expert-level proficiency in Primavera P6 is strictly required. Familiarity with MS Project, Deltek Open Plan, or risk-simulation software (e.g., Primavera Risk Analysis) is highly preferred.
• Methodology: Deep understanding of CPM principles, EVM principles, and Lean Construction principles like Takt Planning.
• Certifications: PMP (Project Management Professional) or PMI-SP (Scheduling Professional) highly preferred.

SME Level:
• Education:
o High School Diploma/GED with 12 years of relevant experience,
o Associates Degree with 10 years of relevant experience,
o Bachelor's Degree with 8 years of relevant experience,
o or Masters Degree with 6 years of relevant experience,
o or PhD with 4 years of relevant experience
• Certifications: Preferred credentials include the AACE Planning & Scheduling Professional (PSP) or PMI Scheduling Professional (PMI-SP).
• Technical Mastery: Advanced proficiency in Primavera P6, MS Project, and Schedule Risk Assessment tools (e.g., Primavera Risk Analysis or Safran Risk).
• Analytical Mindset: High-level problem-solving ability, business acumen, and the capability to present complex schedule data in executive-level dashboards.

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $89,600.00 - $204,000.00.

CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
. Competitive compensation
. Comprehensive insurance options
. Matching contributions through the 401(k) plan and the share purchase plan
. Paid time off for vacation, holidays, and sick time
. Paid parental leave
. Learning opportunities and tuition assistance
. Wellness and Well-being programs

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