OverviewDuties, Responsibilities & OtherEssential Duties and Responsibilities*: The Project Manager V position is the entry-level role within KCI's Energy Project Management career path, designed for individuals developing their project management expertise. This role involves managing smaller-scale projects with limited subconsultants and scope, serving as a foundational opportunity for learning and growth under the guidance of Senior Project Managers. The Project Manager V is a key contributor to project success, responsible for coordinating technical staff, managing subconsultants, and liaising with vendors and suppliers to ensure seamless project execution from initiation through completion. Strong organizational skills and an eagerness to develop in a dynamic team environment are essential for this role.
Key Technical Skills Required:- Good communication, supervisory and mentoring skills, reliable, attention to details and accuracy are necessary. Valid driver's licenses to travel as needed to project sites, client meetings and growing the business.
- Successful candidate will have demonstrated business development and project management experience within the past 2-4 years.
- The candidate must have the ability to manage multiple projects simultaneously and the ability to work with a diverse team.
The key responsibilities of this role include:
- Responsible for project management, client interaction, and technical and fee proposal preparation within the designated engineering practice. Responsible for the management of projects, development of scopes and budgets, conducting engineering studies and preparing technical reports for a wide variety of high profile projects. Responsible for assisting the engineering practice leader in project budgets and technical deliverables, QA/QC reviews for project or task deliverables, technical and price proposals, communication and interaction with external and internal clients. Other duties will include marketing, business development and expansion of the engineering practice.
- One or more of the following: 1. In a supervisory capacity a) plans, develops, coordinates, and directs a number of large and important projects or a project of major scope and importance or b) is responsible for the entire engineering program of limited complexity and scope. The extent of responsbility generally require (3 to 5) subordinate supervisors or team leaders with at least one in comparable position to Project Engineer. 2. As individual researcher or worker, conceives, plans and conducts research in problem areas of considerable scope and complexity. 3. As a staff specialist, serves as specialist for the organization in the application of advanced theories, concepts, principles and processes for an assigned area of responsibility. Keeps abreast of new scientific methods and developments affecting KCI for the purpose of recommending changes in emphasis of program or new programs warranted by such developments. Assists in proposals, negotiations, and presentations.
Project Management and Leadership:- Manage all aspects of the project(s), including technical staff, subcontractors, and suppliers, to ensure timely and successful project completion.
- Develop and communicate the Project Management Plan for the project, outlining project objectives, scope, schedule, budget, quality standards, and safety protocols.
- Develop project specific scope of work and contract documents incompliance with client requirements and in alignment with industry standard of care.
- Effectively manage the project scope, ensuring alignment with client expectations and project requirements.
- Maintain project schedules, proactively identifying and addressing potential delays or conflicts to minimize impact on project timelines.
- Monitor project budgets and expenditures, implementing cost-control measures as needed to ensure projects remain within budgetary constraints.
- Uphold high-quality standards throughout project execution, overseeing quality assurance processes and ensuring adherence to industry standards and best practices and project specific specifications.
- Serve as the primary point of contact for the client, maintaining open communication and addressing client concerns or inquiries in a timely and professional manner.
- Collaborate closely with internal stakeholders and project team members to drive project success and foster a collaborative working environment.
- Actively manage the project for compliance with contract scope, schedule, fee including change orders.
- Allocate resources efficiently, ensuring that the project team is adequately staffed and equipped to meet project demands.
- Identify, assess, and manage project risks and develop mitigation strategies to minimize impact on project.
- Conduct risk assessments and prepare contingency plans.
Training, Development, and Compliance:- Mentor less experienced staff to assist in their training and development.
- Comply with all KCI policies and procedures.
- Provide input to develop project-specific safety plans and implement project safety plans to ensure compliance with all Federal, state, and local safety rules and regulations.
Financial Management and Reporting:- Negotiate contract terms, scope and fees with a client/subconsultant.
- Develop project schedules from inception to completion.
- Contract development for clients/ subconsultants.
- Report monthly proposal/business development results to Sr. PM or Practice Leader.
- Achieve or exceed budgeted individual utilization target (8V%+ typical).
- Chart and provide project performance results, report on progress, and implement corrective actions as needed.
- Deliver all projects on time and within budget while fully meeting the scope.
- Prepare and submit monthly project completion report.
- Prepare inter-practice agreements and/or outside subcontracts as required.
- Prepare monthly progress reports for all projects and be able to discuss in monthly Project Review Meetings.
- Responsible for project cash management (WIP/AR) and providing comments to Finance and Operations monthly.
- Set-up new projects and provide weekly new project data to the Sr. PM or Practice Leader.
- Search for ways to improve efficiency while lowering project cost.
Business Development and Marketing:- Participate in project opportunity evaluation, consultant selection, and the preparation of qualification/experience statements.
- Identify new business opportunities, coordinate and participate in project presentations to clients and other external groups, develop and organize proposal teams and promote KCI's capabilities among existing and prospective clients.
- Help with project closeout with an overall project write up and pictures of completed project for marketing/resume use.
- Be involved in at least one industry and/or community organization.
Project Execution and Technical Oversight:- Fully manage all required project management and technical deliverables required in contract scope of work.
- Compare field data to design plans.
- Conduct site visits and gather data, including measurements, sketches, notes, and photographs as needed.
- Prepare all phases of designs and/or deliverables submitting for approval.
- Read and interpret technical documents required for project execution.
- Make decisions on issues/challenges during project implementation or development.
- Maintain knowledge of current State and/or Municipal policies, procedures, and guidelines.
* Essential Duties and Responsibilities are the basic job functions that an employee must be able to perform, with or without reasonable accommodation.A
QualificationsEducation and/or Skills Required: - Bachelor's Degree in related field (AEC Industry) and minimum of 2 years of related professional experience, or 6 years of equivalent professional experience.
- Master's Degree in related field (AEC Industry) preferred
- Participation in continuing education and professional development programs.
- Possess potential leadership abilities to inspire and motivate project teams.
- Organizational and time-management skills, with the ability to prioritize tasks.
- Excellent communication and interpersonal skills, with the ability to effectively interact with clients, team members, and stakeholders.
- Technical knowledge in the specific field of the project.
- Knowledge of project management software and tools, with the ability to develop and maintain comprehensive project plans and documentation.
- Understanding of industry standards and best practices related to project management, quality assurance, and safety protocols.
- Strong problem-solving skills, with the ability to identify issues and implement effective solutions in a fast-paced environment.
- Negotiation skills to manage contracts, scope changes, and stakeholder agreements effectively.
Certificates, licenses, and/or Registrations Required: - Successful completion of the KCI PM Training and Contract Training for current employees) or ability to complete within six months (for new hires.)
