OverviewOverview
The Project Manager will manage cradle-to-grave project support, including but not limited to developing life-of-project scope, schedule, and budget estimates; project initiations; project resource procurement and management; frequent status reporting; and project closeout upon completion.
The Project Manager will support a variety of projects funded by multiple federal agencies, research institutions, military, and private companies.
ResponsibilitiesEssential functions will include:
- Manage Arctic-based research projects from planning through closeout.
- Develop and track budgets for proposed and approved NSF and non-NSF projects.
- Ensure projects are delivered within approved scope, cost, and schedule, including timely reporting and change management.
- Draft statements of work and requisitions; serve as the contracting officer's technical representative for field operations.
- Prepare and maintain accurate planning documents, including project summaries and season plans.
- Coordinate with internal teams, researchers, vendors, and community partners to ensure sufficient inventory and services for field support.
- Lead project closeouts and conduct end-of-season debriefs.
- Liaise with local communities and agencies to align on project support.
- Review research proposals and provide technical and logistical feedback.
- Respond promptly and accurately to inquiries and support requests.
- Collaborate with the UIC Science Operations team on field planning and execution.
- Support the operations team during the field season, including troubleshooting and change management.
- Provide backup project management support to other team members as needed.
- Participate in regional team meetings and contribute to collaborative planning.
QualificationsMinimum Qualifications
- BS/BA from an accredited college or university.
- Experience with project billing, invoicing, and budget tracking.
- Advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
- Ability to communicate effectively with employees, clients, vendors, and project stakeholders, both verbally and in writing.
- Strong organizational skills and ability to manage multiple priorities and completing priorities.
- Demonstrated ability to maintain a high level of accuracy and attention to detail in budgets, project documentation, procurement activities, reports, and communications.
- Ability to adapt to changing priorities and organizational needs.
- Receives and responds to instructions/assignments, must be able to read, write and speak English
- Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.
- Ability to establish and maintain effective working relationships with clients, researchers, subcontractors, and community partners.
- Must Possess valid state Driver's License.
- Must pass pre-employment drug and alcohol testing.
- Must pass criminal background check for security clearance.
- Must live in Alaska.
- Project management experience coordinating complex field logistics in remote/extreme environments.
Preferred Qualifications
- Master's degree in project management, business, or science
- Project Management Professional (PMP) certification preferred
- 5-years experience Arctic project and remote logistics management
- Experience working with federal agencies.
Essential Functions
- Manage logistical support services for research projects primarily working in Utqiaġvik, Alaska or other rural Alaska Indigenous Communities.
- Prepare estimates of scope, schedule, and budget for research grant proposals.
- Track project resource usage and managing resource allocations to adhere to project budget requirements.
- Draft statements of work and submit requests for proposals for large procurements.
- Monitor project performance, schedules, budgets, and deliverables; identify risks and issues, communicate impacts to clients and stakeholders, and develop mitigation strategies to maintain project success.
- Engage directly with clients and other project stakeholders to provide frequent project performance updates.
- Use multiple different budget and resource tracking software programs.
- Prepare and submit written reports or give oral presentations on project performance.
- Deploy periodically to Utqiaġvik, Alaska to support research projects is required.
Working Conditions:
- Primarily office-based with regular use of computers and standard office equipment.
- Travel required to remote locations, including Utqiaġvik, AK, for a minimum of six weeks during peak field season.
- Field conditions may include exposure to extreme cold (temperatures below 0°F), high winds, and varying weather.
- Occasional work in outdoor environments near research sites, logistics hubs, and equipment staging areas.
- May involve travel by small aircraft, snow machine, ATV, or boat to access remote field sites.
- Exposure to noise from equipment, vehicles, and machinery in field environments.
- Extended or irregular hours may be required during active field operations or peak project periods.
- Work may involve collaboration with local communities and coordination with multiple stakeholders in challenging logistical settings.
