Project Manager - Pharmacy Regulatory Compliance Position OverviewCereCore is seeking a Project Manager to support the Pharmacy Regulatory Compliance initiatives within HCA, with a primary focus on coordinating regulatory-driven activities, tracking deliverables, and ensuring timely communication across Pharmacy, Data, Clinical, and Build teams. This role will be responsible for end-to-end project coordination, artifact management, and stakeholder communication to support compliance-related pharmacy workflows within the EHR environment.
The Project Manager will serve as a central point of coordination, ensuring schedules, documentation, communications, and dependencies across teams are effectively managed and executed.
Responsibilities- Develop and maintain project charters and detailed project plans to support Pharmacy Regulatory Compliance initiatives.
- Manage project schedules, task assignments, milestones, and dependencies across multiple internal teams.
- Monitor project risks, issues, and decisions; escalate as needed to ensure timely resolution.
- Provide consistent and accurate status reporting to key stakeholders and leadership.
- Manage key communication points across Pharmacy, Data, Clinical Specialty, Build, and CDM application teams.
- Maintain and manage project artifacts and documentation repositories, including SharePoint sites and shared folders.
- Coordinate internal review communications, including tracking review emails and follow-ups.
- Track facility correction communications and ensure timely responses and resolution.
- Create and manage SharePoint folder structures for facility reports, including:
- Adding appropriate users and permissions
- Sending summary and completion communications
- Tracking file submissions and completion status
- Distribute project-related files and track facility-level completion and acknowledgements.
- Coordinate pharmacy inactivation communications with chargemaster managers and follow up to completion.
- Track linkage numbers and ensure required actions are completed and documented.
- Maintain awareness of timelines and deliverables owned by other teams to ensure alignment and dependency management.
- Coordinate initial file distribution and IDM mapping activities, including shared calendars and OneNote documentation.
- Manage shared calendars for Pharmacy and Data teams, ensuring milestones and key dates are kept current.
- Initiate and manage standardized pharmacy communications, including:
- Pharmacy standardization emails to the CDM application team
- Cascade communications to downstream stakeholders
- Maintain and update project process documentation.
- Coordinate and manage recurring meetings for IDM, Build Team, and Clinical Specialty teams, including agendas, notes, and follow-ups.
Qualifications & Experience- 3+ years of healthcare project management experience required.
- Experience supporting EHR-related initiatives, regulatory compliance, or pharmacy-focused projects preferred.
- PMO experience strongly preferred.
- Proven ability to manage complex schedules, documentation, and cross-functional coordination.
- Strong organizational skills with exceptional attention to detail and follow-through.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Visio, SharePoint, OneNote, and Teams.
- Excellent written and verbal communication skills, with the ability to manage high-volume stakeholder communications.
- Ability to adapt to shifting priorities in a fast-paced, deadline-driven environment.
- Professional, service-oriented approach with strong accountability and ownership.
Education- Bachelor's degree required.
- Project Management certifications (PMP, Lean Six Sigma, or similar) preferred.
