LJA Engineering Inc

Project Manager - Office Services

LJA Engineering Inc • $75K — $95K *
Orlando, FL 32828In-Person
Real Estate & Construction
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree in Engineering, Architecture, Construction Management, Business Administration, or a related field
  • 5+ years of experience in project management, focusing on architecture or construction
  • Proficient in anticipating client needs and developing strategic solutions
  • Experienced in Microsoft Outlook, Teams, AutoCAD, ProCore, Excel, Word, and various project management software
  • Skilled in managing project budgets and schedules
  • Knowledgeable about IT infrastructure, particularly in corporate settings
  • Familiarity with OSHA safety standards

Responsibilities

  • Lead corporate office projects, managing all phases from planning to closeout
  • Host kickoff meetings to align internal teams, consultants, and trade partners
  • Develop and manage project schedules, tracking timelines and updates
  • Track project progress and create dashboards for performance optimization
  • Engage continuously with stakeholders, ensuring transparent communication
  • Manage bidding processes and contractor engagements

Benefits

  • Opportunity for professional development and mentoring of junior team members
  • Support for travel to project sites and during critical project phases
  • Involvement in a variety of construction and corporate real estate projects
  • Potential for a leadership role in continuous improvement initiatives
  • Collaborative environment with a focus on stakeholder engagement
Full Job Description
POSITION OVERVIEW: As a Project Manager at LJA Facilities, you will be responsible for providing project management for a range of corporate real estate and construction office projects, bringing expertise in project management, real estate, IT, and stakeholder management.

A TYPICAL DAY MIGHT INCLUDE:
  • Leading corporate office projects, including new offices, relocations, expansions, and decommissioning, overseeing all phases from planning to closeout
  • Hosting project kickoff meetings with internal teams, consultants, landlords, and trade partners to ensure alignment with the project plan
  • Developing and managing project schedules, tracking planned versus actual start and end dates, and circulating updates to the project team for review
  • Holding regular coordination meetings and updating the team on the work plan forecast
  • Tracking project and portfolio progress, including schedule and budget, analyzing outcomes, and creating actionable dashboards to optimize project delivery
  • Maintaining continuous engagement with stakeholders, ensuring transparent communication and integration of feedback throughout the project lifecycle
  • Building strong relationships with stakeholders at each location, ensuring projects meet strategic and operational needs
  • Serving as the first point of escalation for project-related issues, providing timely solutions and resolutions
  • Guiding and overseeing the construction schedule with the general contractor from commencement through move-in
  • Reviewing and interpreting construction drawings (architectural, structural, mechanical, and plumbing) to ensure accuracy, compliance with project specifications, and alignment with industry standards
  • Managing the bidding process, including contractor identification, bid package assembly, issuing landlord-required documents, bid leveling, contract review, and awarding contracts
  • Coordinating value engineering, evaluating cost/benefit tradeoffs, and recommending scope changes to optimize project budgets
  • Reviewing and suggesting approval of change orders during construction to ensure scope alignment and budget control
  • Evaluating potential schedule risks and implement delay recovery plans when necessary
  • Working with general contractors to facilitate commissioning with third-party agents for MEP and Fire Protection systems
  • Conducting pre-punch and punch list walks, ensuring that all items are closed out before opening day
  • Ensuring substantial completion is reached, and the office space is fully operational and safe for business functions
  • Identifying, evaluating, and managing vendors through the development of RFPs, contract review, and supervision of services such as electrical, plumbing, HVAC, general contracting, furniture vendors, painters, and vending machine providers
  • Partnering with IT for circuit ordering, AV planning and installation, data cabling, server setup, and equipment disconnect/reconnect
  • Overseeing installation of furniture and final touches, such as whiteboard mounting, artwork installation, and office supply setup
  • Facilitating tenant improvement reimbursement processes, including collecting, maintaining, and assembling packages for landlord submittals
  • Engaging third-party contractors for move coordination, crate provision, physical move assistance, and ancillary tasks to scale operations effectively
  • Receiving, reviewing, and approving vendor invoices for accuracy, ensuring timely payment.
  • Assisting with move coordination and managing the move process, including disconnect/reconnect and final office setup
  • Ensuring the physical security of office spaces, including access control management and emergency communication protocols
  • Coordinating with the safety management team to ensure job site safety through the development of JSAs, emergency action plans, disaster recovery procedures, and office safety inspections
  • Ensuring collection of keys, supplies, manuals, warranties, and as-built drawings before opening day
  • Assisting in the final closeout of projects, collaborating with architects and general contractors to collect all necessary documentation
  • Providing thought leadership and leverage industry best practices to drive continuous improvement initiatives
  • Developing and implementing process and system improvements to raise execution standards
  • Defining metrics and key performance indicators to measure service delivery and performance improvements
  • Maintaining key internal client relationships, facilitating collaboration between the Office Services team and other departments
  • Communicating project updates, outcomes, and key decisions to the project team and stakeholders
  • Maintaining meeting notes and circulating updates as required
  • Mentoring junior team members, providing coaching and professional development to build internal expertise
  • Traveling to each project site at least biweekly, with additional travel and extended hours required during critical phases such as move coordination and office commissioning
  • Performing other job-related duties as assigned or required

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:
  • Bachelor's degree in Engineering, Architecture, Construction Management, Business Administration, or a related field

REQUIRED QUALIFICATIONS:
  • 5+ years of experience in project management, with a focus on architecture or construction
  • Proficient in anticipating client needs, thinking strategically, focusing on solutions, and acting proactively or reactively as dictated by the circumstances
  • Proficient in using Microsoft Outlook, Microsoft Teams, AutoCAD, ProCore, Microsoft Excel, Microsoft Word, and Project Management software
  • Skill in the ability to build, track, and manage project budgets and schedules
  • Adept in knowledge of IT infrastructure (specifically low voltage, access control, and A/V) and integration in corporate settings
  • Knowledgeable about OSHA and general safety
  • Skilled in the use of tools to make repairs and perform regular maintenance tasks

IDEALLY, YOU SHOULD ALSO HAVE:
  • PMP (Project Management Professional) certification preferred

About LJA Engineering Inc

LJA Engineering is a multidisciplinary engineering firm that provides civil, structural, and transportation engineering services to public and private clients. The company is headquartered in Houston, Texas and has offices throughout Texas and Louisiana. LJA Engineering's services include planning, design, and construction management for infrastructure projects such as highways, bridges, airports, and water and wastewater systems.
Learn more about LJA Engineering Inc
Size
500 employees
Industry
Manufacturing & Automotive
Founded
1972
* Ladders Estimates

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