Project Manager - Amplity Learn

US Remote

We are looking for a Project Manager with experience working in a fast-paced, global team as well as delivering a variety of projects successfully. This role includes balancing all aspects of project delivery (scoping, resourcing, quality assurance, timelines, and budget) while ensuring clear communication across the project team, account teams, consultants, and clients. A calm demeanor and ability to adapt to changing priorities will be crucial in delivering success under pressure.

You will report to the Project Management Team Lead and work closely with the Content, Design and Development Team and Business Development Team to develop and execute a clear project plan that meets a client brief.

You will enjoy working within a challenging, global environment, staying calm under pressure, and adapting your skills as needed to ensure excellent and smooth delivery of assigned tasks. You will take pride in producing highly accurate, error-free work that is of a high standard and will be transparent and clear in all your interactions.

You will be a true team player - taking accountability for a project whilst ensuring each stakeholder involved understands their responsibilities and performs their tasks to deadline. This is a US remote based position.

We offer a competitive base salary, full benefits package including health, dental, vision, 401K, employer funded life insurance, long-term, short-term disability, paid holidays, generous PTO and more. Use your excellent project management skills to be a part of this dynamic team.

Key responsibilities

• Manage a diverse portfolio of global multi-client projects of varying size, complexity, and deliverables. The primary focus is on managing Learning and Development events, eLearning products, and L&D strategy projects.
• You will be comfortable being the expert in the room from an operational perspective and confident leading multi-skilled, global teams through all stages of the project lifecycle, including high-pressure situations or tight deadlines.
• Create detailed and considered project plans using established templates and tools, ensuring key meetings are scheduled and delivered correctly, and followed up with clear notes and actions.
• Manage and maintain project plans, project trackers, finance systems, and ensure project-related operational tasks are performed consistently and with accuracy.
• Ensure projects are kept on the right path and consider all eventualities by putting contingency plans in place and manage risks accordingly. Ensure projects are financially aware, have the most proper resource aligned, and deadlines are met
• . Ensure all deliverables are delivered in line with the approved statement of work and to an exceptional standard.
• Lead project kick-off calls and ensure all project stakeholders are clear on their roles & responsibilities and take accountability for ensuring that all tasks are completed on time, within budget and to a high standard.
• Communicate and present project information and updates to all levels of stakeholders. Build strong relationships with all internal and external stakeholders of all levels and help other team members to do the same. Lead thorough, yet efficient, project planning and briefing meetings.
• Partner with the business development team to create client proposals and contribute to the delivery of pitches/RFPs.
• Create and manage complex budgets, ensuring projects do not exceed the given budget. Liaise proactively with the Business Development and Finance teams to ensure the project financials are correct and up to date on all internal systems.
• Proactively collaborate with account teams and clients to find new opportunities, building relationships with effective communication and trust.
• You will enjoy relationship building and client conversations in equal measure to creating spreadsheets, data entry, and tracking task statuses.

Essential Skills, Knowledge, and Experience

• Minimum of 3 years' experience in project management /life science event management ideally in a learning and development environment. 5+ years preferred
• Experience in working in an agency environment desirable.
• Experience in working in a pharmaceutical environment strongly preferred.
• Reside in Eastern or Central time zone preferred
• Occasional travel if needed
• PMP qualification or equivalent preferred but not required.
• Exceptional planning, prioritization, and organizational skills. Takes pride in work and has impeccable attention to detail.
• Effective Communication: Strong written and verbal communication skills with ability to build lasting relationships with internal and external stakeholders and confident in presenting to project teams and clients.
• Self-Starter: Proactive attitude, takes ownership over projects, enjoys responsibility and accountability.
• Experience in using project management and ERP systems (Smart sheet, Workday, Microsoft project).
• Flexibility: Willingness to work flexibly to fulfil client requirements and enhance project delivery.
• Proficient in the use of Microsoft Office packages, especially Outlook, Word, Excel and PowerPoint and digital meeting platforms.
• Financial systems, spreadsheets, data entry, and project planning comes naturally to you, and you use them to track progress, and to flag and mitigate risks, whilst always looking to put in place ways of working that improve delivery and efficiency.
• Strong financial acumen: Able to create, monitor and reconcile detailed budgets.
• Client-Centric approach: Builds trustful relationships, delivers exceptional client service.
• Adaptability: Comfortable in a dynamic environment with evolving client needs. Demonstrates composure and professionalism in high pressure situations and is able to adapt and proactively address shifting priorities when last-minute changes occur.
• Creativity: Thinks innovatively to ensure the best outcomes for external and internal stakeholders.
• Accuracy: Able to clearly follow processes and accurately enter data.
• Collaborative Spirit: Works effectively with cross-functional teams and clients, tailoring communication style as needed for different stakeholder communication styles and/or levels.
• Strives for continuous improvement to processes and project delivery.
• Problem-Solving: Anticipates challenges, mitigates risk, and makes informed, thought-through decisions.
• Willingness to learn and adapt to company philosophy and ways of working.
• Leads by example to ensure consistency and clarity of the Amplity brand.