Job DescriptionThe Project Manager II supports the Office of the Dean of Clinical Affairs in advancing operational and strategic initiatives across clinical departments and the health system. This role coordinates cross-functional projects from planning through implementation by developing project plans, tracking milestones and deliverables, facilitating stakeholder engagement, and providing regular status updates. The Project Manager II supports workflow development, project governance, meeting coordination, risk identification, and follow-up activities to ensure initiatives progress efficiently and achieve intended outcomes.
Responsibilities- Coordinates between Clinical Affairs leadership, departmental, and system stakeholders to advance initiatives from planning through implementation, ensuring alignment and timely execution.
- Develops and maintains knowledge of the medical school, its clinical departments, and related organizational units, including their structure, priorities, stakeholders, and operational needs, to support effective project execution and advancement of strategic initiatives.
- Plans, directs and coordinates activities of designated project(s) to ensure that goals or objectives of the project are accomplished within prescribed time frame and makes recommendations for future project phases or future projects, based on lessons learned from the project.
- Communicates project initiatives and tasks to team members and committee members clearly and regularly. Confers with leadership to outline work plan and to assign duties, responsibilities, and scope of authority. Responds to feedback and status reports from the project team and applicable committees and Directors to revise the project tasks and/or timeline as necessary
- Works with project team to set meaningful performance objectives; sets specific performance goals and identifies measures for evaluating goal achievement
- Communicates high expectations; links performance improvement and skill development to relevant personal and business goals; checks for understanding of and commitment to performance and development goals as well as follow-up activities.
- Seeks suggestions for improving performance; collaboratively creates development plans that include activities targeted to specific goals; leverages environmental supports and removes development barriers; advocates for individual to higher levels of management to create development opportunities.
- Monitors progress toward project milestones to ensure metrics are met in a timely fashion and within prescribed budget including consultants and outside vendors. Prepares project reports for management, client, or regulatory agencies as required
- Remains informed of changing applicable regulations which may affect project objectives, goals, progress and/or timelines. Alters project plan accordingly.
- Facilitates coordination of all elements which support project work (meetings, agendas, deliverables, etc.). Maintains/updated schedules and calendars. Provides logistical support as needed. Establishes work plans and staffing for each phase of project
- Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures
- Initiates and maintains strategic relationships with stakeholders inside and outside the health system (e.g. physicians, cross-functional partners, payers, suppliers, community representatives) to advance clinical and business goals.
- Translates strategic priorities into operational reality; aligning communication, accountabilities, resource capabilities, internal processes, and ongoing measurement systems to ensure that strategic priorities yield measurable and sustainable results.
- Actively maintains a broad awareness of the internal and external environment by accurately perceiving organizational, political, and social dynamics; proactively navigating the stakeholder environment to avoid unwanted or unproductive reactions and consequences
- Constantly monitors the organization (inside an out) to stay abreast of political realities (hidden agendas, motives, informal power struggles, etc.) assesses the views and positions of stakeholders on key issues.
- Performs other related duties
Qualifications- Bachelors degree required, Master's preferred
- Minimum 5+ years' experience of prior healthcare industry experience required, preferably in the areas of project management, change management, health care delivery re-design or integration, health policy reform
- Preferred:
- Experience working within an academic health system, with knowledge of clinical department administration and faculty affairs
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Copilot) and project management software
