Axle is seeking a
Project Manager to join our vibrant team at the National Institutes of Health (NIH) supporting the
Bethesda, MDBenefits We Offer:- 100% Medical, Dental & Vision Coverage for Employees
- Paid Time Off and Paid Holidays
- 401K match up to 5%
- Educational Benefits for Career Growth
- Employee Referral Bonus
- Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)
A. Tasks & Deliverables1. Funding Opportunity Announcement (FOA) & Administrative Support- Draft FOA templates and administrative sections for GMS review.
- Maintain FOA publication tracking log and clearance workflows.
- Deliverable: FOA Template & Publication Tracking Spreadsheet.
2. Application Intake & Validation- Monitor Electronic Research Administration (eRA) Commons receipt queue.
- Validate administrative completeness (forms present, page limits) and flag missing items.
- Prepare administrative completeness reports for each application.
- Deliverable: Application Intake Report (one per application).
3. Budget Review Support- Perform mathematical verification and consistency checks between SF-424 Research & Budget Justification.
- Produce budget comparison worksheets and preliminary cost-analysis summaries.
- Deliverable: Budget Verification Worksheet & Cost Summary.
4. Compliance & Checklist Reviews- Check presence of required assurances (human subjects, vertebrate animals, IACUC, IRB approvals), registrations (SAM/UEI), and other attachments.
- Prepare checklist summary for GMS review.
- Deliverable: Compliance Checklist.
5. Risk & Due Diligence- Compile institutional award history, audit summaries (Single Audit), and other source documents for GMS.
- Deliverable: Applicant Risk Brief.
6. Just-In-Time (JIT) Tracking- Track JIT requests; validate completeness of JIT materials and prepare JIT summary memos.
- Deliverable: JIT Status Log & JIT Memo.
7. Communications & Workflow- Draft standard correspondence and internal routing memos for GMS approval.
- Maintain shared mailbox triage log.
- Deliverable: Draft Correspondence Packet.
B. Award & Notice Preparation 1. Draft Notice of Award (NoA) Packages- Assemble draft Notice of Award elements (funding summary, terms to consider, recommended conditions) for GMS review.
- Deliverable: Draft NoA Package (for review only).
2. Funding Documentation- Prepare funding summary sheets, obligation worksheets, and internal checklists.
- Deliverable: Funding Summary & Obligation Worksheet.
C. Post-Award Tasks 1. Post-Award Setup & Onboarding- Enter award metadata into NIH tracking systems (under supervision), create grantee file folders, and assemble administrative award packets.
- Deliverable: Award Setup Checklist.
2. Financial Monitoring & Reporting Support- Reconcile budget vs. awarded amounts; prepare monthly/quarterly financial status summaries for GMS review.
- Track and summarize Federal Financial Report (FFR) submissions and flag delinquent reports.
- Deliverable: Financial Monitoring Report (monthly/quarterly).
3. Grant Administration & Compliance Monitoring- Review and summarize progress reports, other support, no-cost extension requests, and prior approval requests for completeness and policy issues.
- Prepare issue logs and draft recommendation memos for GMS action.
- Deliverable: Post-Award Compliance Summary & Issue Log.
4. Amendments, Modifications & Closeout Support- Compile documentation for administrative amendments and closeout packages (final FFR reconciliation, final progress report, property disposition).
- Prepare draft closeout checklists and closeout memos.
- Deliverable: Closeout Package & Checklist.
5. Closeout & Records Management- Ensure award records meet NIH retention/compliance standards and prepare electronic archive packages.
- Deliverable: Archived Award Record Package.
D. Performance Standards & Acceptance Criteria- Timeliness: Deliverables submitted within agreed due dates; late submissions require written notification and mitigation plan.
- Accuracy: Zero arithmetic errors on budget worksheets; policy-related flags must reference applicable NIH policy citations (drafts acceptable; final determinations by GMS).
- Completeness: Each deliverable contains required fields and a one-page executive summary for GMS.
- Quality: Documents are professional, editable (MS Word/Excel), and include version control (version, date, author).
- Acceptance: GMS reviewer will accept, accept with comments, or reject deliverable within 5 business days. Rejected deliverables must be corrected and resubmitted within the agreed timeline. (See Performance Evaluation Standards - Attachment 4)
E. Reporting & Meetings- Status Reports: Weekly brief status report on active tasks and outstanding items (format: 1-page plus dashboard).
- Monthly Meeting: Monthly review with GMS leadership to review performance metrics, risks, and backlog.
- Ad Hoc: Immediate escalation for items that could materially affect award timing or compliance.
Deliverable ChartDeliverable Description
Due Date
FOA Template & Publication Tracking Spreadsheet
5 Business Days of Request
Application Intake Report (one per application)
3 Business Days after Receipt
Budget Verification Worksheet & Cost Summary
3 Business Days after Receipt of Application
Compliance Checklist
3 Business Days after Intake
Applicant Risk Brief
5 Business Days after GMS Request
JIT Status Log & JIT Memo
Per JIT Timeline (as Requested)
Draft Correspondence Packet
3 Business Days after Request
Draft NoA Package (for review only)
Per Award Schedule
Funding Summary & Obligation Worksheet
Within Timeline Provided by GMS
Award Setup Checklist
Within 5 Business Days of Award Finalization
Financial Monitoring Report (monthly/quarterly)
Monthly
Post-Award Compliance Summary & Issue Log
Within 5 Business Days of Receipt of Grantee Submission
Closeout Package & Checklist
Within 10 Days of Grantee Final Submission
Archived Award Record Package
Per NIH Records Schedule
Status Reports
Weekly (1-page plus dashboard)
Monthly Meeting
Monthly Review with GMS Leadership
Key Personnel & QualificationsGrants Management Specialist - Bachelor's degree required; Master's degree preferred.
- 5+ years of federal grants experience; NIH experience preferred.
- Experience with eRA Commons and IMPAC II.
- 3+ years of experience in finance/accounting preferred.
- Proficiency with SF-424, modular budgets, and indirect cost calculations.
- Knowledge of NIH Grants Policy Statement, human subjects regulations, and audit reporting.
- Personnel must meet NIH background check and required clearance standards. Contractor to provide resume, PII redaction training certificates, and references.
Project Manager - Develops project management documentation and monitors/reports progress to project owners.
- Conducts project analysis and reports to upper management.
- Develops and tracks project budgets.
- Researches project management best practices and new industry standards.
- Provides subject matter expertise and support to other project managers.
- 5-7 years of experience in a related field supporting a variety of projects.
- Proficiency with MS Office Suite and project management software, including MS Project.
- Strong oral and written communication skills.
- Knowledge of methods, metrics, tools, and techniques of business process reengineering.
- Knowledge of principles and methods of cost-benefit analysis.
Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate's experience, qualifications, skills, and location.
Salary Range
$120,000-$130,000 USD
