Role Description:

The AI & Digital Innovation team runs many concurrent AI initiatives and vendor engagements, and it pivots priorities often. What it needs is someone who drives the work to done: managing obligations and sub-tasks to completion, running the delivery cadence, keeping the team focused, and tracking things down internally so nothing stalls.

This is a hands-on delivery person, not an analyst. This individual will keep initiatives on rails for the VP/Director, the Program Manager, and solution owners, and they are the recurring channel that moves project outputs and data to stakeholders. They surface capacity constraints and risks up to the Program Manager early, before they become problems.

This person will:

• Own the day-to-day delivery: break initiatives into sub-tasks, assign owners, chase blockers, keep things moving

• Run an agile/sprint cadence that fits a team that pivots priorities frequently

• Be the recurring stakeholder communication channel: pass project outputs and data to the Enablement Lead and stakeholders, send weekly status

• Surface capacity constraints, dependencies, and risks to the Program Manager early

Responsibilities:

Delivery & Project Management (40%)

• Break active initiatives into sub-tasks with clear owners and next milestones; drive them to completion

• Run the team's delivery cadence (sprint planning, stand-ups, retros) suited to frequent priority changes

• Keep the team focused: track blockers and dependencies, chase them down internally, escalate what is stuck

• Maintain ClickUp as the single source of truth for what is in flight, who owns it, and what is next

• Keep deliverables tracked against quarterly roadmap targets; the Program Manager sets priorities

Stakeholder Communication & Reporting (25%)

• Be the recurring channel that moves project outputs and data from delivery work to the Enablement Lead and business stakeholders

• Send clear weekly status: what shipped, what is blocked, what is next, what changed

• Surface capacity constraints, trade-offs, and delivery risk to the Program Manager early

• Prepare delivery materials for leadership updates and planning cycles with the Director

Program Operations & Coordination (20%)

• Support the intake, triage, and tracking of AI requests and initiatives; the Program Manager sets priorities

• Coordinate logistics with vendors, contractors, and internal stakeholders to hold delivery timelines

• Keep team documentation current: decision logs, meeting notes, process maps, runbooks

• Track down information, approvals, and dependencies across the wider organization

Measurement & Process Support (15%)

• Maintain the core trackers and dashboards the Program Manager, Director, and solution owners rely on (status, budget-vs-actual, adoption/ROI data feeds); pull numbers on request

• Document recurring team workflows (intake, triage, rituals) and standardize templates

• Identify repetitive manual work and build lightweight automations (Power Automate, Python, AI-assisted) once processes are stable

Experience and Qualifications:

Must-Have

• 3-6 years managing the delivery of projects or programs (project management, delivery lead, scrum master, or similar)

• Demonstrated agile/scrum experience in an environment where priorities shift frequently

• Strong stakeholder communication: can write clear status updates and move information between delivery teams and stakeholders without it getting lost

• A driver who closes loops: chases blockers, tracks things down, and keeps work moving to completion

• Comfortable with project management tools (ClickUp, Jira, Asana, or similar)

• Technically curious: you use AI tools daily (Claude, ChatGPT, Copilot) and can keep up in a technical delivery context

Nice-to-Haves

• Scrum/PMP/PMI-ACP or equivalent delivery certification

• Comfortable with numbers: can maintain budget trackers, cost models, and ROI/adoption data (Excel/Sheets)

• Experience building lightweight status or usage dashboards (Excel, Power BI, Looker)

• Experience with Microsoft Power Platform (Power Automate, Power Apps, Power BI) or basic scripting (including with AI assistance)

• Familiarity with Azure, Microsoft 365, or enterprise IT environments

• Real estate, financial services, or asset management industry background

• Experience coordinating delivery for AI/ML, data, or software teams

This job posting is for an existing vacancy within our organization.

The expected annualized base salary range for this role is $95,000 - $110,000.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual's skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don't align 100% with the listed qualifications or salary range, we encourage you to apply - you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

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