ASSIGNMENT RESPONSIBILITIES
Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Plan, initiate, and facilitate Transmission projects from inception to conclusion and in accordance with BPA and industry project management principles and standards.
Facilitate complex large-sized, multi-year projects. Many of these projects are high visibility projects to Senior Management, requiring monthly project status updates.
Responsible for coordination from the Scoping Phase of the project through documented Close Out procedures.
Assist BPA management with implementing project tasks on a daily basis (may include multiple projects) with regards to time, budget, schedule and quality. Provide updates and findings to BPA manager.
With oversight and approval from the BPA manager, coordinate activities for designated project(s) to verify that goals or objectives of the project are accomplished within the prescribed time frame and funding parameters.
Provide recommendations regarding project expectations, approach, road maps, work plans, deliverables and goals.
Collaborate with BPA manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.
Work with appropriate BPA manager / personnel to facilitate resolution of conflicting priorities and requirements, as well as conflicting team positions to build consensus among stakeholders and project team members.
Issue project status reports on a regular or as requested basis.
Collaborate with the BPA manager (or assigned designee) to define the frequency and content of status reports from the project team; review and analyze results, troubleshooting concerns or problem areas and provide mitigation options and weighted recommendations.
For large projects, may coordinate and guide other Projects Managers that are managing sub-projects. Draft monthly executive summary report.
Interact and collaborate with external stakeholders, often navigating complex business relationships.
Maintain consistent communication with project sponsors, performance managers, and stakeholders on the progress of the project compared to the work plan.
Work with appropriate BPA managers / personnel to facilitate resolution of conflicting priorities and requirements, as well as conflicting team positions in order to build consensus among stakeholders and project team members.
Maintain consistent communication with project sponsors, performance managers, and stakeholders on the progress of the project compared to the work plan.
Identify and request resources and resolve resource allocation issues with business units and performance managers. Alert BPA staff of any resource allocation issues and recommend solutions (see note above).
Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate BPA performance managers.
Alert BPA manager of and obtain appropriate authorization for any potential changes to project cost, schedule or performance.
Organize, coordinate and facilitate the work of project teams and serve as liaison between business and technical aspects of projects, including recommending project stages and assessing business implications for each stage.
Work with appropriate BPA managers / personnel to facilitate resolution of conflicting priorities and requirements, as well as conflicting team positions in order to build consensus among stakeholders and project team members.
Assist the BPA manager in building and coordinating an effective team and provide recommendations for allocating team members to project tasks (see note above).
Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution.
Collaborate with business units and BPA performance managers to help resolve resource allocation issues.
Support the project team through the project management process (creating and implementing the project management plan); schedule and facilitate team meetings and coordinate activities of sub-teams.
Facilitate "kick-off" meetings with sponsors, stakeholders, and partners and validate approval/buy in of project plans and commitment of resources.
Schedule and facilitate project team meetings and coordinate activities of sub-teams.
Draft project plans, resource strategies and funding estimates required to advance each assigned project / defined effort.
Monitor progress of assigned projects to track timelines, milestones, deadlines, standards and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets or success; provide corrective action recommendations.
Issue project status reports on a regular or as requested basis.
Participate in monthly group level project manager meetings.
Participate in TIP group level project manager meetings.
Support Transmission managers in planning and building new high voltage substations and upgrading existing substations, including:
Assisting with NEPA (National Environmental Policy Act) review
Assisting with land rights review
Assisting with access road planning
Identifying required equipment for procurement
Assisting with design and construction activities.
Note: actions noted above must be reviewed and approved / accepted by appropriate BPA manager / personnel with the authority to do so.
Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution.
Coordinate activities for BPA manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate BPA manager / personnel.
Facilitate the implementation of the project on a daily basis (may include multiple projects) with regard to scope, budget, schedule and quality. Provide updates and findings to BPA manager. (see Note above)
Maintain consistent communication with the project sponsor, performance managers, and clients on the progress of the project versus the plan.
Prepare and monitor the budget for the project (monitors project funding and overall budget). Provide data to the BPA manager for review and approval. Alert the BPA Manager of any budget concerns.
Facilitate and monitor/track project budgets (project funding and overall budget
Facilitate project requirements, milestones, and project expectations and monitor the project schedule.
Allocate time in the project plan for the project team to attend all recommended training.
Take a proactive stance regarding risk management by alerting the BPA manager to areas of risk.
Anticipating and identifying potential areas of risk and obtaining guidance from appropriate BPA manager or Contracting Officer.
Tracking, monitoring and facilitating resolution of issues and risks identified within the projects, as well as compliance related dependencies.
Maintaining issue, risk, and/or action logs.
Developing, drafting and recommending contingency plans to minimize / eliminate risks on an ongoing basis for review and approval / acceptance by appropriate BPA manager / personnel.
Maintain issue, risk, and/or action logs and develop contingency plans and status reports to manage risk.
Alert the BPA Manager of any obstacles or work with the sponsor or performance managers and provide recommendations to remove roadblocks so that the team can complete the project. (see Note above).
When necessary, obtain authorization for changes to the project scope, cost, schedule, or performance.
Issue regular status reports, issue final reports or deliverables and generate and act on lessons learned. All final documents will be reviewed and approved by BPA federal staff.
Conduct project postmortems and create a recommendations report in order to identify successful and unsuccessful project elements.
With approval from the BPA Manager, organize site visits with the project team members, as necessary for the project. Most projects will require at least three site visits. Large projects may require multiple site visits. Site visits may require overnight travel.
Support and facilitate the following functions:
Written and verbal sponsor communication.
Project team communications and coordination.
Inter-project team communications and coordination.
Team meeting and sponsor meeting management.
When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
Provide background information, technical input, options and recommendations that facilitate project decision-making. This may include, at management request, arranging, attending and facilitating decision-making sessions/meetings with BPA management, executives and key stakeholders, including drafting agendas, answering technical questions, and presenting information, options and recommendations for decision-maker consideration.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
A Bachelor's Degree in Engineering, Business Administration or Management, Organization Development, Computer Science or other closely-related technical field is preferred.
With an applicable Bachelor's degree, 10 years of experience is required.
With a Bachelor's degree not in applicable fields, 12 years of experience is required.
Without a Bachelor's degree, 14 years of experience is required.
Experience should include project management experience on projects relating to some or all the following: (Utility Physical Security and Compliance; High Voltage Substation; Telecommunication Systems).
Note: Level 3 is typically responsible for medium-to large-sized projects (25M and higher cost).
Required Technical Skills & Experience (required on matrix)
5+ years of demonstrated project management experience on projects using industry standard methods and tools for managing schedules, dependencies, resources, funding and developing technical specifications and project plans.
Experience accurately assessing and estimating project costs.
Experience writing and understanding functional and technical specifications
Experience with developing project schedule timelines to reflect major tasks (planning, design, procurement, construction, testing)
Experience with SharePoint or similar program.
Experience with Visio or similar program.
Experience with MS Project
Preferred Skills & Experience (optional on matrix)
Project Management Professional (PMP) Certification
Additional Requirements (not required on matrix)
Valid U.S. Driver's License is required.
First Aid/AED/CPR Certification required within 30 days of assignment start. Worker/Employer is responsible for maintaining current certification.
Energized Facility Permit is required within one year of assignment start. Type: Substation Entry Permit (SEP)
PPE Requirements
White Hard Hat
Eye Protection
Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating. Footwear must lace up over the ankle and have a rigid sole and heel. The exterior of the boot must be made entirely of natural materials (all leather or leather and rubber combination) to conform to Arc-Flash requirements.
Electrical and Arc-Flash protective clothing and PPE as required by OSHA and consistent with BPA Safety and Health Policy for work on or near an energized facility.
User Type:
Rare: Intended for workers who will work less than 5 days per month in substations or around energized electrical equipment.
Additional PPE required by State or Federal OSHA for the work being performed. Refer to Ad-hoc PPE Requirement Appendices.
Hazards & Risks
Bending stooping, lifting, kneeling, reaching and walking for short distances (up to 500 yards) may be required.
Assignment requires frequent walking on uneven terrain.
Appendices
The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:
Substation Entry Permit (SEP)
Arc Flash PPE Requirements
Offsite Work
Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)
Training Type
Details
Provided by
Asset Suite
BPA
Business Case 101
BPA
Cascade
BPA
OpEx Process Mapping
BPA
Shock & Arc Flash Awareness Training with Refresher
2 hours
BPA
Sunflower
BPA
Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.
CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES
The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager's acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.
Area of potential Closely Associated / Inherently Government function
Mitigation Measures
Access to Confidential / Sensitive Information
