Position Summary

The Project Management Coordinator provides operational and administrative support to the R&D Program Management team and cross-functional study teams. The individual will assist with project tracking, meeting management, documentation, timelines, budget tracking, and communication activities that support the successful execution across clinical development programs.

The ideal candidate is highly organized, detail-oriented, collaborative, and capable of managing multiple priorities in a fast-paced biotechnology environment.

Essential Functions

• Develop and maintain project schedules, milestones, action plans and status reports
• Monitor project progress and proactively identify risks, issues and interdependencies
• Facilitate project meetings, document key decisions and track action items
• Collaborate with cross-functional teams to ensure alignment on project objectives
• Support Program Managers as needed in support of program pipelines
• Maintain program dashboards, trackers, and status reports.
• Coordinate cross-functional team meetings, governance meetings, and vendor meetings.
• Develop agendas, distribute meeting materials, and capture meeting minutes and action items.
• Organize and maintain program documentation, including project plans, decision logs, risk registers, and meeting records.
• Assist with purchase order tracking, invoice management, and budget reconciliation activities.
• Monitor project progress and escalate potential delays, risks, or issues to the program management team.

Qualifications

• Bachelor's degree in Life Sciences, Healthcare, Business Administration, or related field.
• 1 to 4 years of experience in biotechnology, pharmaceutical, clinical research, healthcare, or project coordination environments.
• Strong organizational and project coordination skills.
• Excellent verbal and written communication skills.
• Proficiency with Smartsheet, Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams.
• Ability to manage multiple priorities and deadlines in a dynamic environment.
• Strong attention to detail and commitment to quality.

Preferred

• Experience supporting clinical trials or drug development programs.
• Familiarity with US FDA Regulatory approval landscape, ICH guidelines, and clinical development processes.
• Experience working with external vendors.
• Knowledge of project management tools such as Smartsheet, Microsoft Project, and AI tools (i.e. Claude) .
• Oncology, ophthalmology, or biotechnology experience.

Key Competencies

• Organizational Excellence
• Attention to Detail
• Project Coordination
• Collaboration and Teamwork
• Communication Skills
• Time Management
• Problem Solving
• Adaptability
• Learning Agility

What Success Looks Like

Within the first 12 months, the Clinical Program Management Coordinator will:

• Become a trusted operational resource for one or more clinical development programs.
• Maintain accurate project timelines, dashboards, and action-item tracking systems.
• Establish strong working relationships across internal functions and external partners.
• Improve visibility and communication of program status, risks, and deliverables.
• Contribute to the efficient execution of key clinical milestones and regulatory deliverables.
• Support a culture of accountability, collaboration, and operational excellence.

This role offers a unique opportunity to gain broad exposure to drug development and clinical program leadership while helping advance innovative therapies for patients with ocular oncology diseases. It is an excellent development opportunity for individuals interested in progressing into Clinical Program Management, Clinical Operations, or broader Development Program Leadership roles.

Salary & Benefit Information

Salary Range: $70,000/yr - $115,000/yr

(Placement within the listed range depends on many factors including, but not limited to: geographic location, degree, years of experience, and internal company equity)

Health insurance with FULL premium coverage

401K with company match

Employee Stock Purchase Program (ESPP)

Unlimited paid time off (PTO)

Company-paid short & long-term disability insurance and life insurance