The University Services Project Management Office (PMO) is looking for a Project Management 2 Professional & Administrative (P&A) professional to join our team! The individual in this role will support medium to large scale projects for a variety of University Services divisions. In this role you will plan and manage all aspects of assigned projects. Ideal candidates have the ability, knowledge and skills for analyzing business processes, systems and applications with the objective of improving and/or automating the work. The position is responsible for executing projects assigned to them and ensuring they are supporting University Services' initiatives. This position interacts with a variety of business lines across University Services. Major Responsibilities • Manage medium to large projects of moderate to high complexity from conception, through implementation and hypercare / post go live support, ensuring delivery on time, within budget, and in alignment with unit strategic objectives. • Develop a project charter with guidance and approval from the project sponsor, formulating scope, timelines and defining objectives that actively integrate diverse stakeholder perspectives across the organization. • Continuously analyze project progress, taking early initiative to adapt scope, timelines, or resources to safeguard project health and ensure long-term viability. • Identify resource needs and partner with departmental leadership across shared services to secure adequately skilled team members, ensuring they have the autonomy, support, and tools required to deliver on project commitments. • Collaborate effectively with business partners, vendors, and cross-functional teams to build alignment, cultivate strong working relationships and drive universal adoption of project deliverables. • Maintain consistent, transparent communication with key stakeholders and leadership, providing regular updates, reporting project outcomes, metrics and risks. • Document detailed business requirements and functional/technical process maps with accuracy, seeking creative solutions that bridge technical capabilities with business goals. • Lead end-to-end process change initiatives-from current-state analysis through future-state design-proactively identifying opportunities to modernize, streamline and scale operations. • Collaborate with business process owners, equipping them with the knowledge and confidence to independently manage and operate optimized workflows long-term. • Support process owners in designing standard operating procedures, delivering engaging user training, developing accessible documentation and tailored communications to ensure smooth adoption across all impacted audiences. • Assist the project team in developing and executing rigorous test plans to ensure solutions are reliable, high-quality and fit for purpose before rollout. Work Environment The work is primarily performed on a large, urban University Campus. This position is a hybrid position requiring the incumbent to be on campus two days a week. Meeting modalities include in-person and Zoom. Qualifications Minimum Qualifications • BA/BS plus at least 2 years of experience, or master's degree • 4 years of work experience in the areas of business or systems process analysis with a non-related degree Preferred Qualifications • Demonstrated ability to deliver projects in a complex, multi-stakeholder environment within scope, timeline, and budget • Hands-on experience and understanding of project implementations, project structure (both formal and informal), project life-cycle, and best practice standards • Proven ability to navigate the unique culture, cross-functional matrix, and stakeholder dynamics of a large-scale land-grant institution. • Strong verbal and written communication including solid meeting facilitation skills • Proven ability to effectively build and maintain relationships with stakeholders and sponsors. • Understands the university structure and that projects are focused on implementing in a service organization Knowledge and Skills Essential to the Position • Able to effectively analyze data and complex information • Strong attention to detail and organizational skills • Able to navigate ambiguity • Able to effectively communicate with a broad range of partners and stakeholders • Strong skills in creativity, problem solving, and adaptability to changing priorities • Project management, planning, problem-solving and decision-making skills • Ability to implement change management approaches to project plans Pay and Benefits Pay Range: $85,000 - $100,000 ; depending on education/qualifications/experience Time Appointment: 100% Appointment Position Type: Faculty and P&A Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: • Competitive wages, paid holidays, and generous time off • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program • Low-cost medical, dental, and pharmacy plans • Healthcare and dependent care flexible spending accounts • University HSA contributions • Disability and employer-paid life insurance • Employee wellbeing program • Excellent retirement plans with employer contribution • Public Service Loan Forgiveness (PSLF) opportunity • Financial counseling services • Employee Assistance Program with eight sessions of counseling at no cost • Employee Transit Pass with free or reduced rates in the Twin Cities metro area While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail [email protected].