Project Estimator

Department: Administrative

Employment Type: Full Time

Location: San Francisco, CA

Reporting To: Director of Preconstruction

Compensation: $140,000 - $170,000 / year

Description

Job Title

Project Estimator

The Role

The Project Estimator plays a vital role in the preconstruction phase. Core responsibilities include reviewing and executing RFP requests, preparing and/or coordinating budget estimates during Schematic Design, Design Development, Construction Document, and Value Engineering exercises during the preconstruction planning phase.

The Estimator must be proficient in estimating high-end residential projects, negotiating with contractors, subcontractors, and suppliers, budgeting the projects, establishing relationships, and working closely with project managers and owners and their consultants and representatives.

The Estimator will perform duties to support business development, marketing, and preparation of construction project cost estimates for both competitive hard bid and negotiated construction projects. The Estimator will be responsible for performing quantity take-offs, solicit supplier/subcontractor bids, proposal preparation, and post-bid documentation.

This role requires a combination of technical expertise and collaboration to ensure projects are estimated with precision, professionalism, and care.

How We Lead Projects at Design Line

Across our projects, we share a set of common expectations:

Proactive & Solution-Oriented

We approach challenges with flexibility, initiative, and a commitment to finding solutions.

Clear Communication & Strong Relationships

We foster positive relationships through open communication and mutual respect.

Commitment to Design Intent

We ensure the architectural vision and project goals are realized with precision and care.

Safety First

We prioritize safety in both our actions and our mindset across every project.

Key Responsibilities

Preconstruction -
• Reviews and evaluates requests for estimates and communicates with Design Line leadership on feasibility of the request and validity of a DLC budget effort
• Prepares an RFP list of potential vendors and subcontractors for review and distribution
• Prepares and manages a bid calendar to ensure timely completion and delivery of estimates
• Reviews estimates with the Design Line project team, and edits the budget for completeness and accuracy
• Reviews construction documents and understands scope of work to bid
• Executes internal take-offs of construction documents using Plangrid or similar software
• Inputs take-offs into Design Line's proprietary budget spread sheet
• Obtains pricing for materials; obtains bids from subcontractors and vendors
• Prepares cost analysis by calculating material, labor, equipment, subcontractor proposals, vendor input and ongoing input from the DLC project team
• Makes an estimate where predetermined standards are not available
• Informs the project team of any observed inaccuracies or omissions in the project documents
• Evaluates subcontractor proposals and asks qualifying questions and levels multiple proposals for same scopes of work to determine best outcome
• Develops and maintains resource information on products, vendors, subcontractors, government requirements, etc.
• Attends project team meetings and sales meetings as required
• Photocopies documents and plans
On-going projects -
• Active support for on-going projects
• On-going budget tracking and control
• Reviews newly issued documents for change in cost
• Develops pricing for additional work and subcontractor changes
• Works with Project Engineer to document cost changes
• Distributes change orders to PM for review and issuance to owner team

Client & Partner Interaction

This role works closely with clients and partners to ensure an accurate and transparent estimate done with the highest level of quality and professionalism.

The role will work across stakeholder groups to develop accurate, preliminary project schedules, review construction sequencing and perform risk assessments.

Other client and partner interactions required of this role include:
• Submit Requests for Information (RFIs) to the architect, vendor and/or client for bid document clarification
• Participate in start-up and close-out meetings with project personnel to convey the scope of work, complete the budget conversion and gather subcontractor and budgetary feedback
• Perform strategic and peer reviews of estimating efforts generated by others
• Review subcontractor qualifications and develop and promote new subcontractor relationships

Quality, Integrity & Craftsmanship

The quality of the work produced by the Project Estimator is vital to establishing project, client and partner expectations for the project.

This role will:
• Prepare Conceptual Estimates
• Generate Preliminary Estimates based on in-house take-offs
• Develop Detailed Estimates/Bids to include subcontractor/vendor quotes, in-house labor/material take-offs, and unit costs
• Develop subcontractor/vendor bidders lists pursuing multiple competitive bids per trade
• Direct site visits to evaluate specific features/constraints to incorporate criteria into estimates
• Develop estimates to include subcontractor/vendor quotes, in-house labor/material take-offs, and unit costs
• Analyze and qualify subcontractor bids, evaluate alternative materials or work processes, and refine installation and material rates by assemblies
• Develop line item contingencies based on risks imposed by incomplete, inaccurate or non-comprehensive bid documents
• Author clear, concise, and accurate estimate/contract notes to delineate Assumptions, Exclusions, Clarifications and Allowances
• Perform value engineering and construction detail review to help client and architect refine design and budget

Experience & Skills Required
• Bachelor's degree in construction management or equivalent experience
• Minimum 5 years of experience in construction projects
• Proficiency with MS Office with an emphasis in using Excel spreadsheets
• Proficiency in Bluebeam and/or Plangrid; as well as Procore
• Ability to build an accurate project estimate, budget and schedule, and communicate to the team and the client's team clearly and concisely
• Complete and thorough technical knowledge of the preconstruction phase and active project phase for residential high-end construction
• Ability to anticipate challenges and bring solutions
• Communicates directly, professionally and with integrity
• Exceptional client and stakeholder management and follow through
• Prioritizes team success and actively supports others
• Strong focus on quality and accuracy
• Willingness to travel to construction sites

What Makes Someone Successful at Design Line
• Demonstrate competence and sound judgment
• Willingness to learn and try new things
• Act with integrity and ethical decision-making
• Treat clients, partners, and teammates with respect and professionalism
• Contribute to a supportive and collaborative team environment
• Communicate with authenticity and transparency
• Take pride in delivering work that reflects Design Line's standards

What We Provide For This Position

Competitive pay

Generous benefits package

• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Accounts (health and dependent care)
• Accrued Vacation time and Sick time
• Ten paid holidays
• 401k
• Cell phone reimbursement

A supportive team environment with room for stability, learning and growth

Salary range$140,000 to $170,000/year

Commensurate on experience

Key Responsibilities

Preconstruction -
• Reviews and evaluates requests for estimates and communicates with Design Line leadership on feasibility of the request and validity of a DLC budget effort
• Prepares an RFP list of potential vendors and subcontractors for review and distribution
• Prepares and manages a bid calendar to ensure timely completion and delivery of estimates
• Reviews estimates with the Design Line project team, and edits the budget for completeness and accuracy
• Reviews construction documents and understands scope of work to bid
• Executes internal take-offs of construction documents using Plangrid or similar software
• Inputs take-offs into Design Line's proprietary budget spread sheet
• Obtains pricing for materials; obtains bids from subcontractors and vendors
• Prepares cost analysis by calculating material, labor, equipment, subcontractor proposals, vendor input and ongoing input from the DLC project team
• Makes an estimate where predetermined standards are not available
• Informs the project team of any observed inaccuracies or omissions in the project documents
• Evaluates subcontractor proposals and asks qualifying questions and levels multiple proposals for same scopes of work to determine best outcome
• Develops and maintains resource information on products, vendors, subcontractors, government requirements, etc.
• Attends project team meetings and sales meetings as required
• Photocopies documents and plans
On-going projects -
• Active support for on-going projects
• On-going budget tracking and control
• Reviews newly issued documents for change in cost
• Develops pricing for additional work and subcontractor changes
• Works with Project Engineer to document cost changes
• Distributes change orders to PM for review and issuance to owner team

Skills, Knowledge and Expertise

Experience & Skills Required
• Bachelor's degree in construction management or equivalent experience
• Minimum 5 years of experience in construction projects
• Proficiency with MS Office with an emphasis in using Excel spreadsheets
• Proficiency in Bluebeam and/or Plangrid; as well as Procore
• Ability to build an accurate project estimate, budget and schedule, and communicate to the team and the client's team clearly and concisely
• Complete and thorough technical knowledge of the preconstruction phase and active project phase for residential high-end construction
• Ability to anticipate challenges and bring solutions
• Communicates directly, professionally and with integrity
• Exceptional client and stakeholder management and follow through
• Prioritizes team success and actively supports others
• Strong focus on quality and accuracy
• Willingness to travel to construction sites

Benefits

Generous benefits package

• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Accounts (health and dependent care)
• Accrued Vacation time and Sick time
• Ten paid holidays
• 401k
• Cell phone reimbursement