Project Coordinator - Data Centers
What this job involves:

The Project Coordinator serves as the financial and administrative backbone of mission-critical data center construction projects, directly responsible for all financial transactions and project documentation from initiation through closeout. This role demands exceptional organizational skills, technical aptitude, and the ability to manage multiple high-priority data center projects simultaneously in fast-paced environments. You'll execute the financial aspects of assigned data center projects while supporting process improvement initiatives, maintaining critical project documentation, and serving as a key communication liaison between project managers, vendors, general contractors, and specialized subcontractors throughout the entire data center construction lifecycle.

Your day-to-day tasks will include:

Managing all vendor invoices and applications for payment from general contractors and specialized data center subcontractors (MEP, electrical, mechanical, cooling systems), including complex issue resolution and payment tracking through project completion

Creating, reviewing, and distributing Purchase Orders and Change Orders to data center construction vendors and subcontractors, ensuring executed copies are properly stored per established folder structure requirements and compliance protocols

Tracking and expediting all financial transactions (Budget Requests, Commitments, Change Controls, Invoicing) within client-based software platforms to ensure workflows are completed within 48-hour targets while maintaining data center project timelines

Conducting rigorous quality assurance reviews of backup documentation, cost codes, and construction change orders to ensure alignment with data center contract requirements, technical specifications, and construction industry best practices

Monitoring project health dashboards, closeout trackers, and financial data accuracy for multiple concurrent data center projects, updating records in real-time to maintain data integrity and project visibility

Coordinating weekly or bi-weekly touchpoints with Project Managers to align administrative and financial responsibilities with critical data center construction milestones, commissioning schedules, and client deliverables

Managing document control for complex data center construction documents, technical specifications, equipment submittals, and commissioning documentation while ensuring proper folder locations and strict naming convention adherence

Supporting comprehensive project closeout activities including final lien waiver tracking, subcontractor diversity reporting, commitment reconciliation, substantial completion documentation, and warranty tracking for data center systems

Assisting with vendor management updates, software access requests, and onboarding support for new team members on data center construction-specific processes and protocols

Required qualifications:

Bachelor's degree in Business Administration, Engineering, Construction Management, Finance, or related field

3-4 years of experience in project coordination, construction administration, or similar role within the data center, mission-critical facilities, or construction industry

Strong accounting and analytical skills with demonstrated understanding of construction financial processes, budget management, and cost tracking

Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) with emphasis on financial modeling and data analysis

Excellent organizational skills with proven ability to manage multiple data center projects and competing priorities while meeting aggressive deadlines

Strong written and verbal communication skills for effective vendor coordination, stakeholder engagement, and cross-functional team collaboration

Detail-oriented approach with unwavering commitment to data accuracy, quality assurance, and financial integrity

Knowledge of construction contract administration, purchase orders, change order management, and payment requisition processes

Understanding of lien waiver requirements, conditional/unconditional releases, affidavits, and construction payment workflows

Ability to work collaboratively in virtual and hybrid environments using Zoom, Teams, and other collaboration platforms

Proficiency in project management and financial tracking software (experience with client-based platforms preferred)

Preferred qualifications:

Direct experience coordinating data center construction projects or mission-critical facility infrastructure projects

Familiarity with data center industry terminology, MEP systems, commissioning processes, and technical requirements

Experience with Project Development Services (PDS) technology or similar enterprise project management platforms

Working knowledge of data center project management principles, methodologies, and lifecycle phases

Experience coordinating with specialized data center subcontractors (electrical, mechanical, cooling, controls, fire suppression)

Exposure to Uptime Institute standards, data center tier classifications, or industry-specific compliance requirements

Strong problem-solving skills with ability to think critically and resolve complex financial or administrative challenges proactively

Experience working with cross-functional teams in fast-paced, high-pressure construction environments

Demonstrated ability to support multiple concurrent data center projects in various stages of development

A proactive attitude and passion for continuous learning within the data center and construction management fields

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

71,900.00 - 100,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Poughkeepsie, NY

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay