Job Title: Project Biller
Reports to: Billing Supervisor
Location: Seattle, WA (On-Site)
About the RoleAs a
Project Biller, you will be responsible for compiling, maintaining, and organizing accurate project and billing records. This includes managing documentation related to project activities, billing processes, compliance requirements, and submission deadlines. The role ensures that all project and billing data is properly tracked, accessible, and aligned with established procedures, quality standards, and timelines.
Essential Duties & Responsibilities- Partner with Project Managers to oversee all project billing activities, ensuring accurate and timely preparation of progress billings, schedules of values, pay applications, lien waivers, lien releases, and customer-specific billing requirements.
- Manage project financial administration throughout the project lifecycle, including project setup, budget maintenance, contract values, phase codes, change orders, work orders, and billing rate structures.
- Review and interpret contract billing terms and conditions to support project profitability, ensure compliance with customer requirements, and mitigate financial risk.
- Lead complex project billing functions, including cost tracking, reconciliations, reimbursable expense documentation, and preparation of owner or customer audit support documentation.
- Support monthly financial reporting and close processes by ensuring accurate reconciliation of project costs, billable expenses, and contract requirements.
- Administer subcontractor and vendor compliance requirements, including purchase orders, certificates of insurance, bonds, lien documentation, certified payroll records, and other contractual requirements.
- Ensure compliance with prevailing wage regulations and project-specific reporting requirements through the preparation and submission of certified payroll, EEO documentation, permits, and related compliance reports.
- Coordinate project closeout activities, ensuring all contractual, financial, and compliance requirements are satisfied and project records are complete.
- Serve as a key liaison between project teams, accounting, customers, subcontractors, and vendors to resolve billing, payment, compliance, and documentation issues.
- Monitor project financial performance by maintaining accurate records, identifying discrepancies, and proactively resolving issues that may impact billing accuracy, cash flow, or project execution.
- Develop, maintain, and optimize billing processes, templates, and controls to ensure consistency, accuracy, and compliance across projects.
- Provide guidance and mentorship to less experienced team members, sharing best practices related to project administration, billing, contract compliance, and financial processes.
In this role, you will have the opportunity to:- Proactively identify and resolve issues using strong problem-solving skills
- Build technical and administrative expertise through ongoing learning
- Provide responsive, professional service with attention to detail and accuracy
- Collaborate positively with team members to support shared goals
- Produce high-quality, consistent work while adapting to changing priorities
- Demonstrate reliability, accountability, and professionalism
- Take initiative, seek growth opportunities, and ask for support when needed
We are looking for someone with the following competencies:- Two years of relevant experience/training, or an equivalent combination of education and experience
- Strong basic math, written communication, and problem-solving skills
- Proficiency with Microsoft Office and spreadsheet/accounting tools
- Ability to follow procedures and work independently
Company BenefitsPTO | 401k | Medical, Dental & Vision | Life Insurance | Seven Paid Holidays | Voluntary Benefits | EAP
Other compensation bonuses are eligible. *Bonus pay based on percentage of salary, adjusted by company and individual performance.
Compensation (Pay Range): $36-$45/hr (Non-Exempt)An employee's compensation level within the range will be based on several factors, including but not limited to geographic location, experience, relevant education, qualifications, skills, organizational needs, and performance. *Bonus pay based on percentage of salary, adjusted by company and individual performance.
Join Cochran and bring your expertise in Electrical Construction to a company dedicated to innovation and excellence. We are excited to welcome a leader who will be pivotal in our continued growth and success! 
