Salary: $72,567.00 - $115,363.00 Annually
Location : 101 Monroe St Rockville MD 20850 USA
Job Type: Permanent
Job Number:
Department: Offices of the County Executive
Division: CEX 15 Chief Administrative Officer's Office
Opening Date: 07/31/2026
Closing Date: 8/7/2026 11:59 PM Eastern
FLSA: Exempt

About the Position
The Office of the County Executive (CEX) is seeking a This position plays a critical role in the County Executive's Office with responsibility for managing the County Executive's correspondence system (CECC - CEX Correspondence Control Manager), developing and implementing correspondence procedures and coordinating the day-to-day operations of the countywide correspondence assignment and tracking system, including correspondence preparation, review and editing. In addition, the incumbent composes and edits letters for the County Executive.
The successful candidate is detail oriented, proactive, has strong interpersonal skills, the ability to multitask and problem-solve, manage complex assignments, and work in fast-paced environment. This position also requires strong organizational skills, time management, discretion in handling highly confidential matters, and excellent written and oral communication skills.

What You'll Be Doing
The Program Specialist II's duties include, but are not limited to the following:

• Coordinate and manage the workflow of written, printed, and electronic correspondence addressed to the County Executive.
• Identify priority and sensitive correspondence.
• Administering an automated tracking system to manage the flow of incoming and outgoing executive correspondence, identify trends and generate reports.
• Coordinate with County departments and offices to ensure timely responses, standardized replies as appropriate, and proper signature levels.
• Draft, review, and edit outgoing correspondence for the County Executive's signature to ensure completeness of the response, accuracy, tone, clarity, and conformance with applicable agency correspondence standards and procedures.
• Keep track and maintain all documents signed and sent out by the County Executive in the office files in accordance with the county retention policy.
• Research issues and responding to inquiries from residents orally and in writing.
• Review, analyze, and route incoming executive correspondence.
• Understand the end-to-end process for writing and producing proclamations and certificates.

• Provide regular updates to the supervisor and other Executive staff.

Minimum Qualifications
Experience: Two (2) or more years of professional experience in Public Administration, Communication, Public Relations, or a related field.
Education: Graduation from an accredited college or university with a Bachelor's degree.
Equivalency: An equivalent combination of experience and education may be substituted.

Preferred Criteria, Interview Preferences
Interview preference criteria will be used:
The applications of those individuals meeting the minimum qualifications will be reviewed to determine the experience in and understanding of the following areas - Taking the time to address these areas in your resume is recommended:

• Experience communicating orally and in writing with high-level government officials, employees, business executives and residents, which should include composing, proofreading and editing correspondence, memoranda, reports, and other written materials for executive level positions.
• Knowledge of procedures and protocols of a controlled correspondence system and experience interpreting and applying a variety of policies related to incoming and outgoing correspondence.
• Experience critically evaluating a wide variety of subject matter from the standpoint of reader interest, appropriateness, organization of materials and content, style and English language usage.
• Knowledge of national, state, and county government organizational structures, programs, services, activities and issues.
• Experience meeting time-sensitive deadlines, organizing, and prioritizing work in fast paced, high pressure work environment, and managing multiple assignments while being detailed oriented and flexible.
• Experience using MS Office applications, including Word, Outlook, PowerPoint and Excel in preparation of letters, spreadsheets, reports, etc.

Additionally, if selected for consideration for this position, you may be required to provide a writing sample.
IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Leave Benefits

Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits

All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness

Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit

County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.

Reduced Child and Health Care Costs

Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.

Employee Wellbeing

We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits
01

MQ Question PROGRAM SPECIALIST II (000836)

What is your highest level of completed education?

• N/A
• High School/GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Juris Doctor
• Doctorate

02

MQ Question PROGRAM SPECIALIST II (000836)

How many years of professional experience do you have working in Public Administration, Communication, Public Relations, or a related field?

• No Experience
• 1 Year Experience
• 2 Year's Experience
• 3 Year's Experience
• 4 Year's Experience
• 5 Year's Experience
• 6+ Year's Experience

Required Question