1-4 years in program operations, project management, or business analysis.
Hands-on experience with Jira and Microsoft tools for agile project management.
Strong problem-solving skills to streamline processes.
Exceptional written and verbal communication abilities.
Ability to adapt in a fast-paced startup environment.
Genuine interest in AI and supporting impactful missions.
Responsibilities
Partner with leadership to track AI initiatives from start to finish.
Maintain and optimize project management tools for transparency and efficiency.
Facilitate communication among diverse stakeholders to remove roadblocks.
Gather metrics and prepare concise updates for leadership.
Identify and implement solutions to operational bottlenecks.
Drive meetings and ensure action items are documented and followed up.
Benefits
Opportunity to work on cutting-edge AI initiatives.
Collaborative environment with cross-functional teams.
Exposure to federal contracting and enterprise missions.
Professional growth in a high-growth startup setting.
Full Job Description
Key Responsibilities
Program & Project Governance: Partner with the CAIO leadership and technical leads to track ongoing AI initiatives, literacy efforts, research spikes, and client-facing deliverables from conception to completion.
Workflow & Operations Management: Maintain and optimize team boards, backlogs, and milestone trackers (primarily using Microsoft (Teams, Planner, Sharepoint), and Jira) to ensure transparent progress, clear ownership, and timely delivery.
Cross-Functional Coordination: Facilitate day-to-day synchronization for a wide range of stakeholders, removing roadblocks and keeping communication channels open.
Data-Driven Reporting: Gather metrics, synthesize project health indicators, and prepare concise status updates, executive summaries, and meeting readouts for leadership.
Process Improvement: Identify operational bottlenecks and implement lightweight solutions to optimize efficiency.
Meeting & Artifact Facilitation: Drive meetings and ensuring action items are captured and followed through.
What You Bring (Qualifications)
Experience: 1-4 years of professional experience in program operations, project management, business analysis, or a technical operating environment.
Technical Familiarity: Hands-on experience with agile project management tools-specifically Jira and Microsoft -to track workflows, epics, and tasks.
Problem-Solving Mindset: A natural inclination to look at a messy process and figure out how to make it smoother, faster, and more efficient.
Communication Skills: Exceptional written and verbal communication abilities; comfortable distilling complex technical updates into clear insights for leadership and stakeholders.
Adaptability: Thrives in a fast-paced, high-growth startup environment where priorities can shift alongside emerging technology trends.
Mission Alignment: A genuine enthusiasm for artificial intelligence, emerging tech, and supporting impactful federal or enterprise missions.
Preferred Qualifications
Experience supporting technical teams (Software Engineering, Data Science, or AI/ML).
Familiarity with federal contracting environments or SDVOSB operations.
Basic data analysis skills (Excel, Google Workspace, or lightweight BI dashboards).
